Loren Data's SAM Daily™

FBO DAILY ISSUE OF MARCH 30, 2012 FBO #3779
SOLICITATION NOTICE

C -- A/E for Inpatient Ward

Notice Date

3/28/2012
 

Notice Type

Presolicitation
 

NAICS

541310 — Architectural Services
 

Contracting Office

Department of Veterans Affairs;G.V. (Sonny) Montgomery VAMC;1500 E. Woodrow Wilson Dr.;Jackson MS 39216
 

ZIP Code

39216
 

Solicitation Number

VA25612R0693
 

Response Due

5/11/2012
 

Archive Date

7/10/2012
 

Point of Contact

Ashlei N Donerson
 

E-Mail Address

6-6953<br
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

THIS IS A 100% SET ASIDE FOR SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB) CONCERNS. Firms responding to this announcement must be registered and verified as a SDVOSB in the Vendor Information Pages (VIP) at https://www.vip.vetbiz.gov by the response date of this announcement. The NAICS Code for this acquisition is 541310 and the applicable small business size standard is $4.5 million. The estimated construction range is $2,000,000.00 to $5,000,000.00. The G.V. (Sonny) VA Health Care System is seeking Architect-Engineering (AE) design services to provide a full set of bid documents (Scope of Work, Drawings, Specifications, and Cost Estimate) for Project No. 586-12-103, Renovate Ward 4A for Inpatient Ward Expansion. The A/E shall provide all architectural and engineering services as defined herein to accomplish complete drawings, specifications, and cost estimates for the following work: A.This project will renovate approximately 12,500 square feet of an existing space located on the 4th Floor, A-Section of the G.V. (Sonny) Montgomery VA Medical Center. The current area houses various administrative offices and work areas and proposes to be renovated into inpatient medical ward, housing approximately16 private bedrooms with private baths and all required support spaces and functions. It is expected that area will require complete demolition and reconstruction to meet new functional requirements. The proposed design shall apply standards from VA Space Planning Criteria, Chapter 100: Medical/Surgical Inpatient Units to the extend practical based on existing conditions and budget considerations. This information may be found via internet at http://www.cfm.va.gov/til/space.asp. B.The contract documents will include all disciplines associated with the renovation of the project. It is expected that existing mechanical (heating, ventilation, and air conditioning) infrastructure will require complete replacement, including the air handling unit (AHU) servicing this area. New AHU will be required to serve both new project space and existing spaces that will not be renovated as part of this project (approximately 20,000 square feet total). Mechanical design will need to account for maintaining existing service during construction and connecting new service to existing spaces within the scope of this project. Electrical and plumbing infrastructure will require review to determine needs for upgrades/upsizing. All branch services will be provided new as appropriate based on new layouts. C.A third party licensed Fire Protection engineer to be obtained by A/E for documented review of all contract documents. Results to be provided to VA for review. D.Based on mechanical system equipment replacement, the A/E shall perform or provide for complete system commissioning as part of these design services. TIME SCHEDULE, REVIEW, AND SUBMITTAL REQUIREMENTS: The following specifies the documents / materials to be submitted by the A/E to the project manager for each scheduled review and due dates for the submission. Dates indicated must be strictly adhered to. In addition, all drawings shall be dimensioned in both English and Metric units. A.25% Review - Four (4) sets of documents due (60) days after award of contract. 1.Drawings: The drawings will be complete, at least to the extent that the following are shown on the documents: a.General requirements: (1)Verification and recommendations resulting from site visits of existing conditions in all disciplines. (2)Demolition requirements. (3)Sizes of pipe, ducts, wiring, etc., are not required at the review. (4)Some details are required at this review. (5)All drawings shall not be less than 1/8" scale. (6)Several meetings between the A/E and the VA may be required to determine room sizes and layout for 25% submission. (7)Project shall meet all local, state, and Federal Code requirements, such as NFPA, NEC, ASHRAE, etc. b.Architectural: (1)Submit a 1/8" scale layout of the floor plans. These drawings will show all affected rooms, doors, corridors, exits, electrical and mechanical rooms, stairs, and elevators. (2)Indicate the net area contained in existing renovated areas. (3)Submit a title sheet with drawing index. c.Structural: (1)A/E will indicate if any structural conditions exist with this project. (2)If present, show location of structural conditions. (3)Show location of expansion joints. d.Air Conditioning: Provide a written description and indicate on the drawing the required changes for this project. e.Heating: Provide a written description and indicate on the drawings the changes for this project. f.Plumbing and Sanitary: Provide a written description of verification of existing conditions and description of proposed system. g.Electrical: (1)Submit a preliminary basis for design, including a written description of electrical work required for this project. (2)Request to VA for special receptacles; telephone and computer outlets will be required at this time. h.Environmental: Asbestos is not anticipated on this project. 2.Develop a preliminary cost estimate based on preliminary design. Use VA Form 6238. 3.The requirements listed above will be reviewed by the VA Project Team and affected staff. All comments and recommendations will be returned to the A/E within fourteen (14) days. B.75% Review: Four (4) sets of contract documents are required one hundred forty (140) days after award of contract. 1.Drawings: The drawings will be complete at least to the extent that the following are shown: a.General Requirements: (1)All drawings developed from the previous review shall be detailed, showing pipe, duct, and wiring sizes, as well as all other required construction details. (2)All previous review comments shall be evaluated and incorporated into the drawings, specifications, and estimates. (3)All areas of construction shall clearly differentiate between existing and new construction (separate drawings for demolition and renovation). Emphasis shall be placed on contract accomplishments of unforeseeable or hidden conditions, including miscellaneous job requirements such as relocating pipe, vent, or other affected items. b.Architectural: (1)Submit complete floor plans, details, schedules, and large scale plans. (2)Show room titles, numbers, door sizes, types, and swing on floor plans. (3)Show general notes. (4)Indicate all fire partitions, smoke partitions, and safety and protective elements. (5)Show reflective ceiling plans, indicating all ceiling mounted equipment, air diffusers, registers, existing and relocated sprinkler heads, etc. c.HVAC (1)Duct and pipe sizing computations shall be 95% complete. (2)Duct layout, piping systems, and 95% complete layout of heating, air conditioning, and ventilation should be shown. Locate all fire and smoke dampers. (3)Show control diagrams. Include on the diagrams, where applicable, air conditioned systems; exhaust air systems, and the heating system. Diagrams shall be complete with legend and description of operations. (4)Major details, elevations, sections, and legends on the drawing are to be complete. Show each section of each critical point in corridors, indicating the location and space allocation intended for all ducts, piping, and large conduits. Show typical sections. d.Plumbing: All plumbing piping, fittings, fixtures, etc., should be shown. e.Electrical: (1)Floor plans shall have room titles and area function shown on this review set of drawings. Location of lighting system, outlets, power, and signal systems shall be shown. (2)Typical lighting calculations shall be given. (3)Show locations of new or existing panel boxes and indicate available, as well as additional, power requirements. 2.Specifications: Provide a full set of assembled edited project specifications in CSI format. 3.Cost Estimate: Submit a revised cost estimate and ensure the following minimum items are included on the VA Form 6238. a.All estimates shall be based on the most current working drawings available and shall be current as of the date of the submission. b.Price material at the contractor's buying level. Sales taxes, when applicable, will be added into material buying cost. c.Cost totals should reflect labor and materials separately and should be formatted as follows: (1)Totals - Labor and materials for all branches of work. (2)Mobilization cost of contractor. (3)Prime contractor's labor and supervisor. (4)Contingencies, Overhead, Profit, and Escalation (COPE) at 35%. (5)Bonds - Contractor bond cost. (6)Total cost estimate. 4.The above will be reviewed by the project team and staff, and returned to the A/E within fourteen (14) calendar days. C.100% Review: Four (4) sets of contract documents are required two hundred fifteen (215) days after award of contract. 1.Submission Requirements: a.The plans and specifications shall be complete, in accordance with the previous review requirements, with all review comments accounted for and ready for use as final contract documents. b.The specifications will be in final format, including front end documents provided by the Contracting Officer. c.The final cost estimate shall reflect all previous comments and shall show each branch of work based on quantitative take-off of designed labor and materials. This will also be the final cost estimate and should be labeled as such. Use VA Form 6238. 2.The above will be reviewed by the project team and staff and returned to the A/E within ten (10) calendar days. D.Final Submission: Due two hundred forty (240) days after award of contract. After completion of all the 100% review comments and coordination, the final contract documents shall be prepared and shall include the following: 1.One (1) complete set of contract drawings. Specifications will be reproduced by the VA, but the A/E will provide one (1) complete set of specifications. NOTE: mylars are to be signed by appropriate VA personnel before copies of contract drawings are provided. 2.A complete set of CADD drawings on CD. These CADD files shall be in AutoCAD 2008. 3.A complete set of reproducible mylars of all contract drawings. 4.Final cost estimate based on revisions made at the 100% review. 5.A final set of technical support data. 6.Six (6) sets of half size drawings. 7.Provide a checklist of all submittals, certifications, tests, and inspections required per drawing and specification section. Checklist shall be produced on Microsoft EXCEL and shall be delivered hard copy and electronic. CONSTRUCTION PERIOD SERVICE REQUIREMENTS: A.Review of and approval or disapproval of material submittals, shop drawings, and test reports. B.Review and recommendations of change orders and cost analysis. C.Site Visits: 1.Pre-bid conference to be attended by the A/E. 2.Pre-construction meeting to be attended by A/E. 3.Minimum of twelve (12) site inspections when requested by the VA Resident Engineer. 4.Partial and final inspections to be attended by the A/E. D.A/E will be available during the period of construction to answer or verify questions and / or problems relating to the contract documents as they relate to field conditions. MATERIALS FURNISHED TO THE A/E BY VA: A.Station as-built drawings (originals to be retained by the VA). The accuracy of these drawings must be field verified by the A/E. B.One each unedited copy of the applicable sections of the VA master construction specifications, including front-end documents. C.Guidelines for identifying the working drawings. D.VA design manuals, standard details, and construction standards. All design submissions are subject to Department of Veterans Affairs review. Firms that meet the requirements listed in this announcement are invited to submit two (2) copies of Standard Form (SF) 330 with appropriate documentation to the Contracting Officer. All SF330 submittals may be sent to the attention of Ashlei Donerson at ashlei.donerson@va.gov, Subject Line: SF330 Project 586-12-103. The Contracting Officer is not responsible for not receiving submissions due to the offeror misaddressing the e-mail or illegibility of the SF 330. The Contracting Officer will acknowledge receipt of the SF 330 as a reply to the e-mail address of the sender. Submissions will only be accepted via email. SF330's are due no later than May 11, 2012, 4:00 PM central standard time. Forms are available online at: http://www.gsa.gov/portal/forms/type/SF. After the evaluation of SF330 submissions in accordance with the evaluation criteria, three of the most highly qualified firms will be chosen for interviews to present their approach to the design to arrive at selection of the number one firm for negotiations. The contract is anticipated to be awarded in June 2012. The Government will not pay nor reimburse any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. The selection criteria shall be in accordance with FAR 36.602-1 and Veterans Affairs Acquisition Regulation (VAAR) 836.602-1. THIS IS NOT A REQUEST FOR PROPOSAL. THIS CONSTITUTES THE ONLY PRESOLICITATION/ SOLICITATION NOTICE. THERE WILL BE NO FURTHER SOLICITATION DOCUMENTS PROVIDED. Interested parties shall ensure current Licensing, and have current registration in the Central Contractor Registration (CCR) database at http://ccr.gov and VetBiz Information pages (VIP) at http://vip.vetbiz.gov, as well as have submitted the current VETS-100 report at http://webapps.dol.gov/vets100. In addition, current Representation and Certifications must be filed via the Online Representation and Certifications Application (ORCA) at https://orca.bpn.gov.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/JaVAMC/VAMCCO80220/VA25612R0693/listing.html)
 

Place of Performance

Address: Department of Veteran Affairs;G.V. (Sonny) Montgomery;Veterans Affairs Medical Center;1500 E. Woodrow Wilson Drive;Jackson, MS

Zip Code: 39216
 

Record

SN02707541-W 20120330/120328234953-07ec360b044dca5b6286e33f17b9f693 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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