Loren Data's SAM Daily™

FBO DAILY ISSUE OF MARCH 30, 2012 FBO #3779
DOCUMENT

99 -- Music Vendor License - Attachment

Notice Date

3/28/2012
 

Notice Type

Attachment
 

NAICS

711130 — Musical Groups and Artists
 

Contracting Office

Department of Veteran Affairs;SAO East;PCAE STL Contracting Officer;11152 South Towne Square;Saint Louis MO 63123
 

ZIP Code

63123
 

Solicitation Number

VA77712I0166
 

Response Due

4/8/2012
 

Archive Date

4/18/2012
 

Point of Contact

WANAKEE.STRICKLAND@VA.GOV
 

E-Mail Address

CONTRACT SPECIALIST
(Wanakee.Strickland@va.gov)
 

Small Business Set-Aside

N/A
 

Description

A. GENERAL 1. Title of Contract: Employee Education System Production Music and Sound Effect Libraries 2. Background: The Employee Education System (EES) Broadcast Studio's provide valuable a communication link to customers inside and outside the VA. EES utilizes fully equipped broadcast studios to transmit a Department of Veterans Affairs (VA) message or educational training program "live" quickly, skillfully and effectively within and outside the agency. EES maintains state-of-the-art, multi-camera production studios which offer a full service staff to support pre-production planning, broadcast operation and post production requirements. Each studio may accommodate individual talent or panel discussion with "Call-In" Question and Answer capability. All VA broadcast studios utilize multi-camera switching capability; teleprompting; character generation; chroma key/green screen; computer graphic insertion; video insertion capability; video/audio non-linear editing; digital versatile disc creation/duplication; live web streaming; set design provided for individuals; panel or classroom setting; pre/post production support staff; satellite/Veterans Affairs (VA) Knowledge Network/Content Delivery Network/Video Teleconferencing (VTC) broadcast transmission capability; hotel/conference center media connection and VA Content Delivery Network (CDN) "On-demand" program scheduling. Each studio has the ability to broadcast to client specific locations within the agency utilizing the client digital satellite receiver identifications, CDN Internet Protocol (IP) information and VTC connection. Each studio also has the ability to broadcast outside the VA to any location world-wide via satellite downlinks, website or VTC. The EES broadcast network is one of the most advanced communication infrastructures in and outside the United States Government. EES intends to purchase a licensure agreement(s) that provides multiple genres of music and sound effects for production purposes. 3. Scope of Work: The Contractor shall provide all resources; equipment and supervision to deliver a royalty free music and sound effect libraries which offer a broad range of musical styles and/or genres for VA executive producers. The Government's minimum requirements are for 5,000 tracks and 25 styles. Music shall include a variety of style, e.g. contemporary, period, mood (dramatic, humor, atmospheric, emotional, etc), and varied tempo (fast medium, and slow), and a variety of instruments. The contractor shall provide unlimited use of selections (music/sound effects) in all VA broadcasts and non-broadcast media productions including productions available on Internet. The contractor shall also permit synchronization for all VA productions. 4. Performance Details: The contractor shall not interfere, impede or otherwise cause a detrimental impact to any other contractor in the performance of work being done on behalf of the government, and furthermore the contractor shall not interfere, impede or otherwise cause the same to any government employee in the performance of work. 4.1. Period of Performance: The period of performance shall be one year with two one-year renewal options. Work at the government site (on-site) shall not take place on Federal holidays or weekends unless authorized by the Contracting Officer for scheduled and or unscheduled maintenance activities. 4.1.2: There are 10 Federal holidays set by law (USC Title 5 Section 6103). Under current definitions, four are set by date: New Year's DayJanuary 1 Independence DayJuly 4 Veterans DayNovember 11 Christmas DayDecember 25 If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday. The other six holidays are set by a day of the week and month: Martin Luther King's BirthdayThird Monday in January Washington's BirthdayThird Monday in February Memorial DayLast Monday in May Labor DayFirst Monday in September Columbus DaySecond Monday in October ThanksgivingFourth Thursday in November 4.2: Place of Performance: Work shall be performed at the contractor's site. On occasion, the contractor may be required to attend meetings, etc., at various Government sites throughout the performance period. 4.3 Travel: Travel and per diem is a cost reimbursable item and shall be reimbursed in accordance with VA/Federal Travel Regulations (FTR). Each contractor invoice must include copies of ALL receipts that support the travel costs claimed in the invoice. The contractor is only entitled to actual cost spent while on travel that falls within the perimeters as set forth within the FTR, to include food. Travel must be pre-approved by the COR. Travel must be priced separately in the price schedule. Local travel within a 50-mile radius from the contractor's facility is considered the cost of doing business and will not be reimbursed. This includes travel, subsistence, and associated labor charges for travel time. Travel performed for personal convenience and daily travel to and from work at the contractor's facility will not be reimbursed. Travel, subsistence, and associated labor charges for travel time for travel beyond a 50-mile radius of the contractor's facility are authorized on a case-by-case basis and must be pre-approved by the Contracting Officer Representative (COR). The Government does not anticipate travel for this requirement. 5. Specific Tasks: The contractor shall perform the mandatory tasks and provide the specific deliverables described below within the performance period stated in this Performance Work Statement (PWS). If for any reason, any deliverable cannot be delivered on time according to the below schedule, the contractor shall provide a written explanation to the COR three days prior to deliverable due date. This written transmittal shall include a firm commitment of when the work shall be completed. This transmittal to the COR shall cite the reasons for the delay, and the impact on the overall project. 5.1. Task: The Contractor shall provide royalty free music and sound effect libraries which offer a broad range of musical styles and genres that provides EES permission/authorization EES's to synchronize music and sound effects in their productions. The music shall be available 24X7X365 and each library shall be updated quarterly. Deliverable 5.1.1: The Contractor shall deliver 24X7X365 royalty free music and sound effect libraries which offer a broad range of musical styles and genres that provides EES permission/authorization EES's to synchronize music and sound effects in their productions within five days of award. The contractor shall deliver to the VHA Employee Education System, 2011 Crystal Drive, Suite 150, Arlington, Virginia. Deliverable 5.1.2: The contractor shall deliver updated 24X7X365 royalty free music and sound effect libraries quarterly. 5.2 Evaluated Optional Task and Deliverable: Task 5.2: The contractor shall provide the royalty free music and sound effect libraries on a hard drive that is compatible with a Personal Computer and Macintosh computers. EES will have authorization for production synchronization. The hard drive will be updated quarterly with multiple new tracks and include search functionality. Optional Deliverable 5.2.1: The contractor shall deliver royalty free music and sound effect libraries on a hard drive to the VHA Employee Education System, 2011 Crystal Drive, Suite 150, Arlington, Virginia. Optional Deliverable 5.2.2: The contractor shall deliver updated royalty free music and sound effect libraries on a hard drive quarterly. ? DeliverableDescriptionQuantityDue Date 5.1.1A 24X7X365 music and sound effect libraries which offer a broad range of musical styles and genres with production synchronization authorization.1Within five calendar days after contract award 5.1.2Updated 24X7X365 music and sound effect libraries which offer a broad range of musical styles and genres with production synchronization authorization. 395 calendar days after contract award 190 calendar days after contract award 285 calendar days after contract award Optional Task 5.2.1Music and sound effect libraries which offer a broad range of musical styles and genres with production synchronization authorization and is available on a hard drive.1Within five calendar days after contract award Optional Task 5.2.2Updated music and sound effect libraries which offer a broad range of musical styles and genres with production synchronization authorization and is available on a hard drive395 calendar days after contract award 190 calendar days after contract award 285 calendar days after contract award Table 1, Deliverable Table 6. Contract Type: The Government anticipates award of a Firm Fixed-Price contract. B. Contract Award Meeting: The contractor shall not commence performance on the tasks in this Performance Work Statement (PWS) until the Contracting Officer has conducted a kick off meeting or has advised the contractor that the kick off meeting requirement has been waived. C. Formal Acceptance or Rejection of Deliverables: The Government will review each deliverable and provide feedback/comments within five calendar days of receipt from the contractor. The contractor shall have two calendar days to incorporate feedback/comments and make appropriate revisions. The contractor shall provide the revised version of each deliverable to the Contracting Officer's Representative (COR). The COR will review and determine final acceptance by the Government. The COR will notify the contractor of final acceptance within five business days. D. QUALITY CONTROL The contractor shall develop and maintain an effective internal quality control program to ensure that services performed are in accordance with the PWS. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. As a minimum requirement, the contractor shall internally develop quality control procedures that address the areas identified below in the Government's Quality Assurance Surveillance Plan (QASP). This QASP provides a systematic method of evaluating performance against the Performance Standards. This QASP will provide answers to the following questions: What will be monitored? How will monitoring take place? How will monitoring efforts and results be documented? This QASP does not detail how the Contractor accomplishes the work. Rather, it has been created with the premise that the Contractor is responsible for the management and quality control actions necessary to meeting the terms of the contract. It is the Government's responsibility to be objective, fair and consistent in evaluating performance. This QASP is a "living process," and the Government may review and revise it on a regular basis. However, the Government will coordinate all changes with the Contractor. 1. QASP Objective The QASP is designated to provide the COR with an effective and systematic surveillance method to perform inspections so that the Government can ensure that services are provided to an acceptable quality level. 2. Monitoring As described below under "Surveillance Methods," this QASP directs the monitoring of the Contractor's performance of the work defined in the Performance Work Statement (PWS). 3.Performance Indicators and Acceptable Quality Levels Performance measures and acceptable quality levels are described in the Performance Requirements Summary (PRS), paragraph 5 below. a)Surveillance Methods 1)The Program Manager (PM) and COR will perform 100-percent inspection of the services covered under the contract. This means that every time a task is performed or items are delivered, inspection will be accomplished. The COR will certify an invoice for payment processing after the PM receives and recommends acceptance of the services/deliverable. This process will be used for approval of payment for the Contractor's invoices and will serve as the mechanism to document that the overall performance of the Contractor has been acceptable for the period of time covered by the invoice. 2)The PM and COR will receive all documents as noted in the performance report survey (PRS). The Contractor shall document performance on a monthly performance report and on the PRS. The COR will review and accept or reject the performance as shown, documenting corrective actions needed for each performance standard as outlined in the PRS. Following the review of the monthly performance report and the PRS, the Contractor shall complete the corrective action(s) necessary to meet performance standards and document that activity in their next monthly report. 3)Any non-conformance with contract requirements is considered a deficiency. The term "deficiency" refers to an output that does not meet the contract standards and is therefore recorded as "unacceptable." When an "unacceptable rating" is recorded by the COR, the specific reason for the unacceptable performance will be recorded in the COR surveillance file, along with the date of the deficiency. 4)The COR will require the Contractor to correct the unacceptable performance or delivery immediately, if possible, and document in their COR file the status of the deficiency. Corrections by the Contractor shall still be counted as a deficiency. 5)The PM shall notify the COR of deficiencies. The COR will contact the responsible Contractor representative to inform them of the deficiency. The COR shall note the date and time the deficiency was discussed with the Contractor representative in their surveillance file. 6)The VHA PM shall review the corrective actions taken by the Contractor to resolve a discrepancy and shall notify the COR of acceptance. 7)The VHA PM or the COR will immediately notify the Contracting Officer (CO) of serious performance problems that jeopardize the overall successful completion of the contract or are continually encountered. The CO will determine the appropriate response to make to correct the situation and protect the Government's interest. b) Acceptable Quality Level For this effort, the only Acceptable Quality Level is 100-percent conformance. The Surveillance Method will be 100-percent inspection of tasks and deliverables. c)Performance Requirements Summary (PRS) For all of the tasks defined below, the Performance Standard is defined as "Work being completed within established timeframes." A formal "Inspection Checklist" may be used and adjusted as the COR determines appropriate to fit the need. Revisions to this QASP may be made during the life of the contract. Revisions, if needed, will be requested by the COR to the CO. The CO will formally incorporate the change(s), in writing, prior to implementation. Performance IndicatorPerformance Standard Minimum Acceptable StandardMethod of SurveillanceFrequency Contractor Project Management Plan (CPMP)Contractor Project Management Plan (CPMP) is comprehensive, risks are identified, and quantified and include a mitigation plan; schedules present a work breakdown structure including associated activities with start and finish dates and communications address internal and external customers and stakeholders. Updates are provided in a timely manner and are thorough and complete. Two or less instances where significant errors or omissions were identified100%Quarterly CPMP Reviews Reports Reports are submitted on time and include those topics described in the Performance Work Statement, agreed to in the Project Management Plan and as requested for special reports; necessary clearances are obtained as needed in a timely manner.Two or fewer instances where significant errors or omissions were identified100%Monthly Reports Customer Service and Project CoordinationContractor demonstrates sound customer service principles and project coordination efforts are timely, appropriate and cooperative to EESZero instances where significant errors or omissions were identified100%Contractor's Monthly Reports Online Music and Sound Effect LibrariesMusic and sound effects are diverse, accessible 24X7X365 to EES ProducersZero instances where significant errors or omissions were identified100%Deliverables Table 2, Performance Requirements Summary E. Changes to the PWS: Any changes to this PWS shall be authorized and approved only through written correspondence from the Contracting Officer. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor. F. TRAVEL: Travel and per diem is a cost reimbursable item and shall be reimbursed in accordance with VA/Federal Travel Regulations (FTR). Each contractor invoice must include copies of ALL receipts that support the travel costs claimed in the invoice. The contractor is only entitled to actual cost spent while on travel that falls within the perimeters as set forth within the FTR, to include food. Travel must be pre-approved by the COTR. Travel must be priced separately in the price schedule. Local travel within a 50-mile radius from the contractor's facility is considered the cost of doing business and will not be reimbursed. This includes travel, subsistence, and associated labor charges for travel time. Travel performed for personal convenience and daily travel to and from work at the contractor's facility will not be reimbursed. Travel, subsistence, and associated labor charges for travel time for travel beyond a 50-mile radius of the contractor's facility are authorized on a case-by-case basis and must be pre-approved by the COTR estimated locations. There is no travel anticipated for this contract. G. Confidentiality and Disclosure: It is agreed that: 1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this contract, are the exclusive property of the U.S. Government and shall be submitted to the Contracting Officer at the conclusion of the contract. 2. The Contracting Officer will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor. Any request for information relating to this contract, presented to the contractor, shall be submitted to the Contracting Officer for response. 3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the Contracting Officer. 852.273-75 Security Requirements for Unclassified Information Technology Resources. As prescribed in 839.201, insert the following clause: SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAAAC/VAAAC/VA77712I0166/listing.html)
 

Document(s)

Attachment
 

File Name: VA777-12-I-0166 VA777-12-I-0166.doc (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=314407&FileName=VA777-12-I-0166-003.doc)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=314407&FileName=VA777-12-I-0166-003.doc

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02707408-W 20120330/120328234805-d33d28dc906115ffafd1e1e0e087854d (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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