SPECIAL NOTICE
D -- Sources Sought Notice/Request for Information
- Notice Date
- 3/26/2012
- Notice Type
- Special Notice
- NAICS
- 541512
— Computer Systems Design Services
- Contracting Office
- ACC-RSA - (SPS), ATTN: AMSAM-AC, Building 5303, Martin Road, Redstone Arsenal, AL 35898-5280
- ZIP Code
- 35898-5280
- Solicitation Number
- W9124P12RFI99
- Archive Date
- 3/26/2013
- Point of Contact
- Thomas Moss, 256-842-7448
- E-Mail Address
-
ACC-RSA - (SPS)
(tom.moss@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- Sources Sought Notice/Request for Information Army Contract Writing & Management System 26 March 2012 THIS IS A SOURCES SOUGHT NOTICE/REQUEST FOR INFORMATION (RFI) ANNOUNCMENT ONLY. THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. THIS SOURCES SOUGHT NOTICE/RFI IS NOT TO BE CONSTRUED AS A COMMITMENT BY THE ARMY TO ISSUE A SOLICITATION OR ULTIMATELY AWARD A CONTRACT. NEITHER UNSOLICITED PROPOSALS NOR OTHER KINDS OF OFFERS WILL BE CONSIDERED IN RESPONSE TO THIS SOURCES SOUGHT NOTICE/RFI. THIS SOURCE SOUGHT NOTICE/RFI DOES NOT CREATE AN OBLIGATION ON BEHALF OF THE GOVERNMENT TO MAKE AN AWARD OF ANY CONTRACT PURSUANT TO THIS ANNOUNCEMENT. The Department of the Army, Army Contracting Command (ACC) is conducting market research for a Contract Writing and Management System (CWMS). We are currently soliciting feedback from industry concerning any CWMS that is developed and deployed within the Federal and/or Department of Defense environment. All information contained in the Sources Sought Synopsis/RFI is preliminary as well as subject to modification and is in no way binding on the Government. The Government will not pay for any information submitted in response to this request. The information requested may be used by the Army in support of an Analysis of Alternatives to facilitate decision making and will not be disclosed outside the agency. The determination of a procurement strategy, based on comments submitted in response by interested parties is solely within the discretion of the Government. The Army may, as a result of the information provided, invite individual vendors to participate in a separate "Industry Day" to further demonstrate the capabilities of their specific system. Participation at "Industry Day" will be by invitation only and will require additional data submissions. Screening Criteria Vendors considering responding to this Sources Sought Notice/RFI should consider the following Screening Criteria before taking action. The Army is looking for information on Federal and /or DoD Compliant Contract Writing and Management Systems that are: Developed and deployable "out of the box" today, Specifically designed and developed for the complete end-to-end Federal and/or Department of Defense procurement process (Requirements Generation through Contract Closeout and Archiving), and In use by a Federal and/or Department of Defense agency today. Functional Capabilities Responders shall describe/state how their system is used to execute the Department of Defense contracting process. Further, responders shall describe how their system supports the Key System Attributes necessary to operate in the DoD/Federal environment. The DoD Contracting process steps and Key System Attributes are listed below. These requirements are not considered all encompassing and may be changed, amended or increased at a future date. Responders are reminded that the Army is looking for information on developed systems that support the complete Department of Defense/Army contracting process; from requirements development, through contract award and administration to contact close out and archiving. The Army's goal is to minimize custom development of any possible future system but anticipates some level of customization to meet emerging Federal and/or DoD interface, regulatory and statutory requirements. The Government seeks information on systems' ability to achieve the DoD Contracting Process steps consisting of: General System Functions -Compliance with Uniform Contract Format --Document Numbering --Document Rendering --CLIN/SLIN Structure --Clause Management -Workload Management --Workflow/Routing --Milestone Management -Records Management and Archiving (IAW DoD Directive 5015.2) -External Integrations and Interfaces Requirements Development -Accept Requirement - Data and Supporting Documentation Purchase Request -Execution of the Purchase Request Solicitation -Create Solicitation - Data and Supporting Documentation -Advertise Solicitation Source Selection -Execute Source Selection Plan -Conduct Offer Evaluation Award -Create Award - Data and Supporting Documentation -Distribute Award Contract Administration -Vendor Performance Oversight -Create Modification - Data and Supporting Documentation -Create Delivery/Task Order - Data and Supporting Documentation Contract Closeout -Contract Fulfillment Determination -Closeout Contract Governance and Oversight -Auditability Requirement - Federal Financial Management Improvement Act (FFMIA) compliant and/or date to be compliant -Reporting and Metrics Collection (Management Dashboards and Ad Hoc Queries) Key System Attributes Responders shall submit a response as to how their systems adhere to or address the following key system attributes: -Adaptability - Ability to adapt to ever changing DoD salutatory and regulatory landscape -Accessibility - Capability to operate in low bandwidth or disconnected environments -Security - Address out of the box authentication/authorization capabilities and user vs. role based security configurations -Interoperability - Methodologies and technologies used to integrate with external systems -Deployability - Discuss implementation strategies including installation, training, and data conversion best practices -Supportability - Define the Reliability, Availability, and Maintainability requirements for a typical implementation These system attributes are not considered all encompassing and may be changed, amended or increased at a future date. Response Instructions Responsible sources having a qualifying system shall submit their statement of interest, response to the DoD/Army Contracting Process Steps and Key System Attributes. Statement of Interest responses shall include the company name, CAGE code, point of contact, address and confirmation that their system/capability meets all screening criteria. Respondents shall include at least one but no more than 5 "Federal/DoD customers" that are using their system in response to the screening criteria. All customers identified in a response should represent a size and scope equivalent to the Army Contracting community. Customer information shall include: - Customer/Agency Name and Address, - Point of Contact Name and phone number, and - Number of Users and locations fielded for that customer. All information received in response to this Sources Sought Synopsis that is marked "Proprietary" will be handled accordingly. Responses will not be returned nor will receipt be confirmed. The Government requests that interested offerors submit the following in the form of an electronic response: - Statement of Interest (limited to 2 Pages) --Including affirmative statements that the system meets all screening criteria and identifies at least one (1) but no more than five (5) Federal/DoD "Customers" currently using the system. - Response on system ability to execute Army Contracting Process and support Key System Attributes (limited to 10 pages) The response for Statement of Interest, Army Contracting Process and Key System Attributes shall be no longer than the page count listed above for each document. Both submissions will be on 8.5" x 11" paper, 12 pitch, Times New Roman font, with a minimum of one (1) inch margins all around. Please do not provide standard marketing brochures or catalogs. Synopsis responses will be evaluated on the basis of demonstrated functional capability, knowledge of the DoD/Army procurement process and aforementioned screening criteria. The data gained from qualified/interested sources, may be utilized to formulate future acquisition strategies. Responses are due no later than 3 April 2012, 3:00 pm Central Daylight Time (CDT). Email responses should not exceed 5 Megabytes (MB). Responses received after this date and time may not be reviewed. Please submit all documents via email and direct any questions to Mr. Cyprien Laporte at Email cyprien.laporte@us.army.mil or Mr. Scott Campbell at Email scott.campbell2@us.army.mil NOTE: Foreign participation is excluded. This is a SOURCES SOUGHT NOTICE/RFI only. No solicitation exists; therefore, do not request a copy of the solicitation. If a solicitation is released it will be synopsized in accordance with the Federal Acquisition Regulation and its supplements. It is the potential offerors' responsibility to monitor the government point of entry for the release of any solicitation.
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