SOLICITATION NOTICE
F -- RADIOACTIVE WASTE DISPOSAL
- Notice Date
- 3/1/2012
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 562211
— Hazardous Waste Treatment and Disposal
- Contracting Office
- CPODUS Environmental Protection Agency26 West Martin Luther King DriveMail Code: NWDCincinnatiOH45268USA
- ZIP Code
- 00000
- Solicitation Number
- SOL-CI-12-00034
- Response Due
- 3/21/2012
- Archive Date
- 4/20/2012
- Point of Contact
- William Yates
- E-Mail Address
-
yates.william@epa.gov
(yates.william@epa.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- The North American Industry Classification Code (NAICS) is 562211, Hazardous Waste Treatment and Disposal. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format set forth in Federal Acquisition Regulation Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation is being issued as a Request for Quote (RFQ) and is designated as a Small Business Set Aside. The size standard for this requirement will be $12.5 million dollars. The government reserves the right to award a ?multiple award BPA?. The U.S. Environmental Protection Agency (EPA), Office of Reseach and Development/National Risk Management Research Lab intends to purchase support for Radioactive and Radioactive/Hazardous Mixed Waste. There will be three facilities located in the Cincinnati Metropolitan area that require periodic proper disposal of radioactive and radioactive/hazardous mixed waste. The three facilities are: 1)Andrew W. Breidenbach Environmental Research Center located at 26 W. Martin Luther King Drive, Cincinnati OH 452682)Test and Evaluation Facility located at 1600 Gest Street, Cincinnnati OH 452043)Center Hill Laboratory located at 5995 Center Hill Drive, Cincinnati OH 45224 A. STATEMENT OF WORK RADIOACTIVE WASTE DISPOSAL: The U.S. Environmental Protection Agency utilizes radioactive materials in its operations and experiments. There are three facilities located in the Cincinnati Metropolitan area that periodic proper disposal of radioactive and radioactive/hazardous mixed waste is needed. The contractor shall provide EPA with all necessary labor, supervision, supplies, equipment, and materials necessary to remove, dismantle, prepare for packaging, package, load, transport, and dispose of radioactive waste including contaminated equipment/items, etc. The contractor must be appropriately licensed and/or permitted to perform the work described in this Statement of Work. The contractor must be an established and recognized provider of the same services with adequate capacity and personnel to perform the work. The contractor, its agents, employees, and all subcontractors must have a satisfactory record of performance and be in compliance in all respects with all applicable Federal, State, and Local rules and regulations concerning the handling, treatment, storage, and disposal of radioactive and radioactive/hazardous mixed wastes. B. TASK 1. Classification, Identification and Labeling of Waste All radioactive waste or contaminated equipment/items, etc shall be appropriately classified, marked, labeled, manifested, and described, etc. for off-site disposal as required by all applicable regulations (i.e., Nuclear Regulatory Commission (NRC), Department of Transportation (DOT), etc.) and as appropriate for transportation and disposal. The contractor shall prepare and package all radioactive waste, including contaminated equipment/items, etc., at the site of origin. The contractor shall prepare unit packages for transportation and subsequent disposal by contractor or other licensed treatment/disposal facility or site. 2. Pick-Up The contractor shall schedule the exact date with the Project Officer for removal of the radioactive waste at the time a delivery order is placed. The waste, including contaminated equipment/items, etc., shall be picked up in a timely manner to ensure that EPA does not exceed any regulatory deadlines for disposal. Pick-up is contingent upon EPA receiving all applicable permits, payment of fees, etc. The contractor shall not remove any waste prior to EPA obtaining these permits, payment of fees, etc. The contractor shall perform packaging and those operations incident to packaging waste and removal at the time of pick-up. 3. Safety At a minimum, contractor personnel and equipment shall meet all safety requirements set forth in applicable Federal, State, and Local laws and regulations. The contractor shall perform the work in a safe manner in accordance with 10 CFR 20 and 29 CFR 1910 and any other applicable licenses, laws or regulations and ensure that all workers are properly trained as required by any applicable licenses, laws or regulations. The contractor shall ensure that all personnel involved in handling and packaging waste have been trained and certified by an accredited training organization for the level of expertise required for the proper performance of each task. At a minimum, all personnel shall have Hazard Communication and Radiation Safety Training with emphasis on radiation, health and physical hazards, general first aid procedures and spill cleanup. The contractor shall certify, in writing, that each person has been fully trained in applicable areas appropriate for the task they are pe rforming. The contractor shall provide the training certificate(s) prior to arrival for all individuals sent to a site to begin work. The contractor shall provide protective equipment to all personnel involved in this work and handling of the radioactive waste including contaminated equipment/items, etc. and shall ensure that the protective equipment is fully adequate to protect against each specific hazard that is included in the manifest for the delivery order. The contractor shall manage and have procedures provisions to handle emergencies, accidents, spill s, etc. incident to this work as required by law. Upon contractor's arrival at the designated EPA facility, the Project Officer will provide additional site-specific instructions. 4. Packaging The contractor shall provide all necessary packaging materials, drums, pails, cartons, poly liners, personnel, supervision, equipment, clothing, and required materials to remove, dismantle, package, mark, label, and load the radioactive waste or contaminated equipment for transport. When repackaging or further treatment is necessary, the contractor shall be responsible for disposal of containers. Packaging shall be in accordance with all applicable regulations. 5. Testing The Contractor shall survey all radioactive waste packages and shipments with the appropriate quantitative measuring device(s), and quantities of radionuclides shall be specified for each unit package in written and attached documentation. The Contractor shall perform all necessary analytical analyses (i.e., provide all labor, collection, pick-up, transport, shipment of samples and assay services, etc.) of radioactive waste or contaminated equipment/items in order to accomplish identification, labeling, treatment, storage and/or disposal safely and in compliance with all applicable regulations and requirements of disposal facilities. 6. Transportation The contractor shall utilize carriers which are licensed and/or permitted by NRC or an Agreement State or other appropriate agency to carry radioactive materials. The contractor shall provide the EPA Project Officer with the NRC or Agreement State License of the carrier. Transportation of all radioactive waste or contaminated equipment/items shall be accomplished in accordance with all applicable rules and regulations and shall be with accompanying shipment manifest, certifications, land disposal restriction documents and all other shipping documentation as required by applicable regulations (i.e., DOT; 49 CFR and NRC; 10 CFR). 7. Disposal The contractor shall dispose of waste as prescribed by applicable regulations for the type of radioactive waste or contaminated equipment/items as appropriate. The contractor shall secure written documentation from the disposal facility or site to demonstrate that delivery and disposal of the waste has occurred. This documentation shall be submitted to the Project Officer in accordance with all applicable rules and regulations for radioactive and/or hazardous waste management and shall be no later than 30 days from the date of final destruction or disposal of the radioactive waste. 8. Treatment, Storage and Disposal Facilities or Sites Radioactive waste requiring burial shall be shipped for environmentally safe burial at an appropriately licensed and permitted facility with a satisfactory record of performance and compliance. For radioactive waste that may be safely incinerated, the contractor shall incinerate this waste only at a fully licensed or permitted Treatment, Storage and Disposal (TSD) facility. TheContractor shall provide a copy of the NRC or Agreement State License of that facility to the EPAProject Officer. The incinerator ash shall be assayed and subsequently disposed of through environmentally safe burial. Other appropriate disposal methods may be considered with prior approval of the EPA Project Officer. 9. Spills, Emergencies, Accidents, etc. The contractor shall have written policies/procedures as required by all applicable Federal, State, and Local laws and regulations. The contractor shall procure and maintain adequate liability insurance coverage (minimum $1,000,000) to assure that it can undertake correction of any environmental damage resulting from any action involving radiological waste handled, transported, or disposed of. 10. Inspections The contractor?s site shall be open to regular and routine inspection by NRC and other Government officials and the EPA contracting officer or project officer for the contract. C. ESTIMATED ANNUAL USAGE EPA estimates that it will issue between two and six delivery orders per year. The delivery orders may include sealed sources, Dry Solids, Bulk Liquids, Scintillation Fluids (Vials), Biological Materials, and Mixed Wastes as estimated below per year: ?100 lbs. Dry Solid Wastes (Burial)?100 lbs. Dry Solid Lab Trash (Incineration) ?10 lbs Aqueous Liquids?50 gal. of Nonhazardous scintillation materials/fluid vials.?10 gal. of Mixed Radioactive/Characteristic Hazardous Wastes RadionuclideChemical/Physical FormExpected Waste StreamsHydrogen-3 AnyClass A - Dry solids, Aqueous liquids, Liquid/Organic Solvent,Sealed Source transfer to authorized user/return to manufacturerCarbon-14 AnyClass A - Dry solids, Aqueous liquids, Liquid/Organic SolventSulfur-35 AnyClass A - Dry solids, Aqueous liquidsNatural Uranium AnyClass A - Dry solid, Aqueous liquidsRadium 226/228 AnyClass A - Dry solid, Aqueous liquidsNickel-63 Any foil or plated sources in detector cells approved for licensing purposes by the NRC or an Agreement State Source transfer to authorized user/return to manufacturer In addition, EPA estimates the disposal of C-14 and tritium (H-3) radioactive surface contaminated building materials and construction debris during years 1 through 3 of the contract period due to facility renovation and decommissioning activities. Materials are estimated to include: ?500 lbs of Asbestos containing material (ACM) (transite panels, floor tiles, and asbestos containing countertops) ?2000 to 8000 lbs of surface contaminated building materials (Drywall, Concrete, steel and copper piping) D. TECHNICAL EVALUATION FACTORS: The Government will award a Blanket Purchase Agreement (BPA) contractual vehicle resulting from this RFQ to the responsible offeror whose quote conforms to the minimum specifications and is most advantageous to the Government, price and other factors considered. This requirement will be evaluated on the Best Value basis. The following factors will be used to evaluate an offerors: 1.TECHNICAL APPROACH:An offeror shall provide a detailed technical and practical approach outlining the offeror's strategy for fulfilling each task identified in the Statement of work (SOW) including proposed disposal facilities. 2.DEMONSTRATED QUALIFICATIONS OF PROPOSED PERSONNEL:The contractor must be appropriately licensed and/or permitted to perform the work described in the Statement of Work. The contractor must be an established and a recognized provider of the required services with the adequate capacity and personnel to perform the requirement. The contractor, its agents, employees and all subcontractors must be in compliance in all respects of the treatment, storage and disposal process, with all applicable Federal, State and Local rules and regulations. The offeror shall list any NRC or State Program notice of violations within the past 3 years for the proposed contractor, its agents, employees, and subcontractors. 3.PAST PERFORMANCE:The offeror shall provide evidence of demonstrated past performance during the last three (3) years on contracts/BPA' s/orders which are similar in scope and content to this requirement. The Government shall consider the following areas under past performance: (1) quality of products or services, (2) cost control, (3) timeliness of performance. (4) business relations. The offeror shall provide reference information for at least three projects completed or currently ongoing, which are similar to this requirement. The name, phone number, and e-mail address for the customer's primary technical contact point (project officer) must be provided. 4.PRICE: The price portion of the quotation shall address the price list included with the RFQ. (Only price information shall be included in this portion.) Price analysis will consist of a total for all unit prices for all periods.F. FACILITIES: There are three facilitites located in the Cincinnati Metropolitan area that periodic proper disposal of radioactive and radioactive/hazardous mixed waste is needed.: 4)Andrew W. Breidenbach Environmental Research Center located at 26 W. Martin Luther King Drive, Cincinnati OH 452685)Test and Evaluation Facility located at 1600 Gest Street, Cincinnnati OH 452046)Center Hill Laboratory located at 5995 Center Hill Drive, Cincinnati OH 45224 A copy of the specifications (Adobe Acrobat pdf) can be emailed to offerors who request a copy from the POC yates.william@epa.gov or 513-487-2055. The following provisions of FAR apply: (The full text of a clause may be accessed electronically at this address: http://www.arnet.gov/far): 52.212-1 Instructions to Offerors - Commercial Items, FAR 52.212-3 Offeror Representations and Certifications - Commercial Items (complete Online Representations and Certifications Application (ORCA)http://orca.bpn.gov), and FAR 52.212-4 Contract Terms and Conditions - Commercial Items, apply to this acquisition. The Clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. Under FAR 52.215-5 paragraph (b), the following additional clauses apply to this acquisition: FAR 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26 Equal Opportunity; FAR 52.222-35, Equal Opportunity for Special Disabled Veterans and Veterans of the Vietnam Era; FAR 52.222-36 Affirmative Action for Workers with Disabilities; FAR 52.222-37 Employment Reports on Disabled Veterans and Veterans of the Vietnam Era; and FAR 52.232-34, Payment by Electronic Funds Transfer - Other than Central Contractor Reg istration. Any firm that believes it is capable of meeting EPA's requirement stated herein may submit a quote, which if received by the response date of this announcement will be considered. Responses to this solicitation must be in writing. The quote shall include a breakdown of the total price that includes but not limited to dismantling, packing, loading, shipping, and disposal. All quotes received in response to this posting will be evaluated based on Best Value. The government reserves the right to award a ?multiple award BPA?. Please note the three referenced facilities for radioactive waste disposal. Request for the draft BPA package can be made via email by sending a request to yates.william@epa.gov or via telephonic request at 513-487-2055. Quotes are due 4:00 PM, EDT, March 21, 2012 Submit quote via email to: yates.william@epa.gov and to musson.steve.lantis@epa.gov with subject line: " Radioactive and Radioactive/Hazardous Mixed Waste,? SOL-CI-12-00034. Telephone an d email requests for information will be honored.
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