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FBO DAILY ISSUE OF FEBRUARY 16, 2012 FBO #3736
DOCUMENT

Q -- Radiation Therapy/Oncology off site. - Attachment

Notice Date

2/14/2012
 

Notice Type

Attachment
 

NAICS

621111 — Offices of Physicians (except Mental Health Specialists)
 

Contracting Office

Department of Veterans Affairs;VISN 9 ASC (90C);1639 Medical Center Parkway, Suite 400;Murfreesboro TN 37129
 

ZIP Code

37129
 

Solicitation Number

VA24912I0293
 

Response Due

2/21/2012
 

Archive Date

3/22/2012
 

Point of Contact

Curtis E. Cardoza
 

E-Mail Address

5-6510<br
 

Small Business Set-Aside

N/A
 

Description

This is a sources sought notice only; it is not a request for quotations or offers. The VISN 9 Network Contracting Office is conducting market research for the Huntington VA Medical Center to identify potential sources for a contract to provide radiation therapy services to Veterans within the service area, who have been diagnosed with a malignant disease. It is the intention of the Huntington VAMC to solicit a proposal, and award a firm-fixed price contract on a competitive basis under the authority of 38 USC 8153. BACKGROUND: Access to health care services is one of the Veterans Health Administration's (VHA) six domains of value and is a fundamental concern for VHA policy makers, administrators, and clinicians SCOPE: The Huntington VAMC anticipates a single award contract on a firm, fixed-price requirement in the near future. A solicitation will be issued using Federal Acquisition Regulation (FAR) 12 and 15 in accordance with IL 90-99-4 for a period of one (1) year with two one (1) year renewal options. TERM OF CONTRACT AND PRICING: The contract is projected to be effective with a base year and two, one year renewal options to be exercised at the discretion of the Government. Pricing will be quoted by CPT code and the cost shall be based on the negotiated Medicare fee schedule (i.e. 92% of Medicare rate). WORK STATEMENT: Contractor shall provide a full range of radiation therapy services to include: brachytherapy, (intracavitary and interstitial therapy), hyperthermia, stereotactic RT, with access to high energy therapy machines, including linear accelerator (Contractor to specify MEV (energy voltage) of machines), support equipment such as simulator, dosimetry machines, etc. Services shall be provided by qualified, properly licensed personnel. The contractor's care shall cover the ranges of services normally provided in a similar civilian healthcare facility for patients of the Huntington VA Medical Center, 1540 Spring Valley Drive, Huntington, West Virginia 25704. The contractor's technical and professional personnel shall be of a quality meeting or exceeding currently recognized national standards as established by the Joint Commission (JC), Department of Veterans Affairs, and other regulatory agencies. The contractor will provide the facility, staffing, equipment, and supplies required to perform all requested radiation therapy services in accordance with the terms of the contract. The contractor is responsible for all contractor personnel, subcontractors, agents, and anyone acting for or on behalf of the contractor. All Radiation Oncologists will be board certified in Radiation Oncology. Radiation Therapists will be registered with the American Registry of Radiologic Technologists. The services provided under this contract are not to be performed outside the United States. Malpractice coverage and General Liability coverage are to be provided by the contractor. 1. RESPONSIBILITIES OF THE CONTRACTOR: a.Provide professional radiation therapy services, offsite from the Huntington VAMC, five or more days per week. A radiation oncologist shall be available for emergencies twenty-four (24) hours a day, seven (7) days per week. In case of emergency during other than normal working hours, the contractor will give the VAMC a contact person. The radiation therapy procedures will include procedure codes listed in the American Medical Association's CPT Book as listed in the Schedule of Services and Price/Cost. Contractor is not authorized to perform services/procedures other than those listed in Schedule of Supplies/Services without prior authorization. b.Provide a list of all VA patients who have been scheduled at their facility weekly to the COTR and VA Radiology Service, Attn. Film Library Clerk. This list shall be sent one week prior thereto, to allow the VA to provide necessary copies of radiological studies to Contractor, in a timely manner. c.The contractor will securely transmit reports in accordance with VA Handbook 6500, Information Security Program. Reports will be maintained in accordance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and VHA Handbook 1105.03. Patient notes/reports not completed in CPRS will be hand delivered or sent to the Huntington VAMC at 1540 Spring Valley Drive, Huntington, WV 25704. Radiation Oncologist will be available for telephone consultation and will provide recommendations to the attending and/or referring physicians, on Veterans referred for radiation therapy services. d.Provide reasonable timeliness in access to care. 1. Consultations will be scheduled by the contractor at the request of the VA as soon as possible after notification by the VA, normally, within forty-eight (48) hours after notification by the VA. Non-emergencies may be scheduled later if patient is being discharged and there is no need to start therapy immediately. 2. Patient appointment wait time should not exceed 20 minutes from the time of the scheduled appointment. The Huntington VAMC reserves the right to refer its patients to other facilities. e.Physicians providing radiation therapy services must receive prior approval by the VA Chief of Staff. All individuals must be fully credentialed in accordance with VA Credentialing and Privileging guidelines, the Huntington VA Medical Staff Bylaws, Rules and Regulations and must possess a NPI number. The Chief of Staff, or his/her designee, will provide clinical oversight for all radiation therapy referrals to the contractor. If two or more VA patients are to be scheduled on the same day with the contractor, those patients will be given consecutive appointments so that they can be transported together. When the contractor receives a patient for treatment, the contractor will submit a proposed treatment plan immediately post-consultation so that an appointment can be arranged. The plan will be submitted directly to the Facility Transfer Coordinator Office. PHONE NUMBER (304) 429-6755, extension 3252, FAX NUMBER (304) 429-0296. Authenticated medical documentation of treatment and progress notes or information on VA patients treated by the contractor will be provided to the Huntington VA within these timeframes: 1.Initial consult with treatment plan and history and physical: within 48 hours from the time of the initial patient visit. 2.Documentation of any changes in the patient's condition or any change to the treatment plan: Provided to VA on the day of the treatment change. 3.Final summary: provided to VA within 14 calendar days of completion of the patient's radiation therapy treatment(s). f.If additional testing (i.e. lab work, CT scans, X -rays, etc) is required, the contractor shall be required to refer these back to the VA for scheduling. g.The contractor will assume complete responsibility for VA patients while at their facility for treatment under this contract. h.To electronically transmit reports the contractor's equipment hardware, software and supplies must be compatible with the VA's software and hardware used during performance of this contract including critical patches and antivirus updates. Contractor shall provide proof of installation of critical patches and/or antivirus updates to the VA upon request. i.Maintain the security and integrity of patient information in accordance with VA Handbook 6500 and VA Handbook 6500.6. The following information security requirements are described in the above Handbooks. However, there are critical requirements that are emphasized below. j.The contractor will be responsible to ensure that contractor personnel providing work on this contract are fully trained and fully competent to perform the required work for the duration of the contract period: 1.Certification of radiation oncology physicists, radiation therapy technicians, dosimetrists, and other support personnel. 2.Demonstrate a high quality of performance in previous interactions within the past five (5) years. 3.Must meet or exceed federal and state regulations for safety and other licensing requirements and make available to the VAMC if requested. 4.Have a written Program of Quality Assurance to meet Joint Commission standards and monitoring criteria and make available to the VA if requested. 5.Have a full-time physicist on the premises. 6.Prospective providers of radiation therapy services and procedures must present appropriate credentialing information including, but not limited to, the following: a.Board certified/board eligible in Radiation Oncology, American Registry of Radiologic Technologists, or other appropriate certification registry. b.Current licensure in the state of practice. c.Clinical practice experience of at least 2 years d. Candidate will also be required to make application through the VET-PRO Internet process. The website address is : http://fcp.vetpro.org/. e.Contractor will provide appropriate malpractice insurance. Interested parties should respond to the Contract Specialist, Curtis E. Cardoza by e-mail at curtis.cardoza@va.gov. Interested parties should respond no later than 21 February 2012 at 4:00 P.M. Central Time. This sources sought notice is to assist the Huntington VA Medical Center in identifying an appropriate acquisition strategy only. Written communication received will be considered solely for the purpose of determining current market capabilities for the services identified within this notice. A solicitation is not currently available. If a solicitation is issued, it will be announced and posted on this website at a later date, and interested parties must respond to the solicitation to be considered for award. This notice does not commit the government to contract for any supply or service. The government will not pay for any information or administrative cost incurred in response to this Sources Sought Notice. Do not contact medical center staff in regards to this requirement, as they are not authorized to discuss matters related to this procurement action. All questions should be submitted in writing for this procurement to the Contract Specialist.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/NaVAMC/VAMCCO80220/VA24912I0293/listing.html)
 

Document(s)

Attachment
 

File Name: VA249-12-I-0293 VA249-12-I-0293.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=297029&FileName=VA249-12-I-0293-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=297029&FileName=VA249-12-I-0293-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;Huntington VA Medical Center;1540 Spring Valley Drive;Huntington, WV

Zip Code: 25704
 

Record

SN02674927-W 20120216/120214235513-61453031ddcf230729b7e30bbfea2926 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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