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FBO DAILY ISSUE OF FEBRUARY 02, 2012 FBO #3722
DOCUMENT

R -- Pharmacy Inventory For the West Haven & Newington, CT VAMC - Attachment

Notice Date

1/31/2012
 

Notice Type

Attachment
 

NAICS

561990 — All Other Support Services
 

Contracting Office

Department of Veterans Affairs;VAMC Manchester;718 Smyth Road;Manchester NH 03104
 

ZIP Code

03104
 

Solicitation Number

VA24112Q0057
 

Response Due

2/10/2012
 

Archive Date

4/10/2012
 

Point of Contact

Craig Harris
 

E-Mail Address

Purchase Agent Email
(craig.harris@va.gov)
 

Small Business Set-Aside

Total Small Business
 

Description

STATEMENT OF WORK West Haven & Newington VA Medical Center Pharmacy Inventory 1.General: The contractor shall furnish all necessary materials, supplies, equipment, personnel, supervision, and travel costs to provide for a complete 100% physical inventory of the inpatient and Outpatient West Haven VA Medical Center pharmacy located at 950 Campbell Ave, West Haven, CT 06516-2770 and at the Newington VAMC, 555 Willard Ave, Newington, CT 06111-2631.. Vendor shall provide all labor and materials to conduct a physical inventory count of pharmacy medication for VA CT Healthcare System. The physical inventory shall be provided against the THREE following Pharmacy accounts: OUTPATIENT WEST HAVEN, INPATIENT WEST HAVEN AND NEWINGTON. The vendor must be able to utilize VA CT's prime vendor files (McKesson).Vendor shall incorporate these files into computer program in order to input the VA's pharmacy inventory information into the vendors machinery and the inventory service reports. The estimated dollar amount from 2011 is $1,632,802.60. According to the vendor (RGIS) the cost of this service is determined in the following manner. cost equals $4.55 of every $1000.00 of actual inventory dollar value. The precise cost is determined after the inventory is done. Total dollar value of what is scanned, on the days of the inventories for the three sites, is added up. This amount is then divided by 1000 then multiplied by 4.55. Taking into consideration the dollar value of last year's inventory($1,632,802.60), IT IS ESTIMATED THAT THE COST OF THE INVENTORY WILL BE AROUND $7429.25. This amount may be higher due to the pharmacy's 'open market' issues and CMOP (pharmacy's mail order) rejects that have demanded an increase in medication stock. AS MENTIONED IN THE VHA HANDBOOK 1761.02, PHARMACY BENIFITS MANAGEMENT REQUIRES THAT WALL-TO-WALL INVENTORIES MUST BE DONE BY FEBRUARY 28 OF EACH FISCAL YEAR. 1.1.The inventory shall be done in accordance with the specifications below. 2.Contractor Responsibilities: 2.1.The inventory shall include all products purchased from the prime vendor Mckesson. The inventory is further limited to the medications and supplies that are dispensed to the patients. Items such as equipment and prescription labels and vials are excluded. 2.2.The inventory is limited to areas that are under the direct control of pharmacy. 2.3.If products are open the quantity should be estimated to the nearest 10th of a bottle. Contractor must be able to manually input stock reports and /or inventory reports provided and counted by VA personnel in restricted areas including Optifill and Vault into the final overall report. 2.4.The contractor must be able to determine actual replacement cost of the product. Some contractors utilize the McKesson Telexon to gather this information, others require a list of products cost's with NDC's. If the contractor needs cost information the VA facility will supply it in Excel format. The contractor must use this to determine the replacement cost of the inventory. If the product is purchased direct the facility must supply the most recent cost. This inventory must be carefully reviewed to eliminate errors. A preliminary report will be viewed prior to the completion of inventory and any and all corrections will be made prior to the contractor leaving the premises. A random check of at least 25 items must be done to ensure that the inventory was completed correctly. VA personnel to ensure compliance will conduct spot check. 2.5.The contractor must provide accurate reports and data with no more than a one percent error rate. Verification of counts and designated areas inspected by VA staff will be checked and verified with the contractor the day of inventory performed and any corrections made prior to contractor leaving the facility. 2.6.The contractor must be capable of providing an Excel spreadsheet-using version Microsoft Office Excel 2003/2007 with at least these data elements. Item name (name and strength, i.e. Ativan 1mg/ml), package description and size (1mg/ml x 25 per box or units and package size), NDC or UPC/UPN, manufacturer, total replacement cost of all items and extended total dollar amount. If the contractor is using the McKesson Telexon in doing the inventory the information will be downloaded into SMO on site and reviewed for accuracy. Final reports in the form of three hard copies, one disk and or CD-RW in excel format will be furnished to VA Medical Center Department of Pharmacy COTR designee (Elvin Rodriguez ) Within 10 business days from completion of inventory. 2.7.The contractor must complete the inventory of all sections within a 24-hour period. Inventory must be completed no later than February 28th, 2012. Earlier completion is preferred. 2.8.The contractor will have to adhere to all VA security requirements. Contractor will wear picture ID badges at all times and sign in at time of arrival. Policy: It is the policy of the medical center to restrict access to secure pharmacy areas to only employees within the pharmacy section of Patient Support Service who duties require their access. Non-pharmacy employees, volunteers or authorized contractors doing maintenance, housekeeping, deliveries, etc. will be escorted or supervised by employees of Pharmacy Section at all times. Visitors for any purpose must be authorized through the Office of the Chief, Patient Support Service. 2.9.The contractor must be bonded and insured. 3.VA Responsibilities: 3.1.Having a knowledgeable person(s) available during the inventory to answer questions, assist with data that may be necessary to complete the inventory, assist with printing the final inventory report on site, and for a general review of the final report. 3.2.Having current shelf labels current for items ordered from the prime vendor. 3.3.Providing inventories of items in automated dispensing machines and controlled substances, as outlined above, so that these inventories can be added by the vendor to the final counts. 3.4.The contracting officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes, which will affect price, quantity, or quality of performance of this contract. In the event the contractor effects any such change at the direction of any person other than the contracting officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/MaVAMC608/MaVAMC608/VA24112Q0057/listing.html)
 

Document(s)

Attachment
 

File Name: VA241-12-Q-0057 VA241-12-Q-0057_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=292463&FileName=VA241-12-Q-0057-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=292463&FileName=VA241-12-Q-0057-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: West Haven VAMC;950 Campbell Ave;West Haven, CT 06516-2770

Zip Code: 06516-2770
 

Record

SN02664536-W 20120202/120131234740-0b18f0514632b964d4a768c8bee9c58a (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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