Loren Data's SAM Daily™

FBO DAILY ISSUE OF NOVEMBER 20, 2011 FBO #3648
DOCUMENT

G -- Secondary Substance Abuse Program - Attachment

Notice Date

11/18/2011
 

Notice Type

Attachment
 

NAICS

623220 — Residential Mental Health and Substance Abuse Facilities
 

Contracting Office

Department of Veterans Affairs;G.V. (Sonny) Montgomery VAMC;A&MM Service (90C);715 South Pear Orchard Road, Plaza One;Ridgeland MS 39157
 

ZIP Code

39157
 

Solicitation Number

VA25612R0141
 

Response Due

12/19/2011
 

Archive Date

1/18/2012
 

Point of Contact

Claude Humphrey
 

E-Mail Address

.humphrey@va.gov<br
 

Small Business Set-Aside

N/A
 

Description

The Contractor shall provide, at the Contractor's facility, all necessary personnel, supervision, facilities, space, equipment, and supplies to provide a Secondary Substance Abuse Program for Veteran beneficiaries of the Department of Veterans Affairs, Veterans Affairs Medical Center, Jackson, Mississippi, as outlined and described herein. Solicitation is to be available on or about December 2, 2011. Closing date for submission of proposals will be Wednesday, December 21, 2011 @ 2:00 p.m. Central Standard Time. Requests for hard copy solicitation must be submitted via email to claude.humphrey@va.gov. Electronic proposals will be accepted. All electronic proposals must be sent as an email attachment to claude.humphrey@va.gov. Due to server restrictions, there is a 5MB size limit for all e-mail messages. If you believe your proposal package will exceed the size limit, you may provide your quote in multiple e-mail messages; Titled/labeled 1 of__, 2 of __ and so on. Submissions must be readable by Microsoft Word or Adobe Acrobat unless otherwise noted. The required document format is: 1.Document margins no smaller than 1 inch 2.Minimum Font size of 12-point characters 3.Preferred Font Style of Times New Roman 12 with Character Spacing set to "Normal" and Scale at 100% 4.Single-sided paper presentation, no double-sided proposals 5.Page size not to exceed 81/2" by 11" (or the metric equivalent) 6.Page limits are indicated within each individual instructions below DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK - CONTRACT PLACEMENTS DEFINITIONS: CARFCommission on Accreditation of Rehabilitation Facilities CBOCCommunity Based Outpatient Clinic DAVDisabled American Veterans RPResidential Program VAMCG. V. (Sonny) Montgomery Veterans Affairs Medical Center SCOPE: 1. COMMUNITY RESIDENTIAL PROGRAM (RP): An institution licensed by the state of Mississippi to provide, on a regular basis, health care services, including secondary rehabilitation services for substance use disorders, to individuals who, because of their alcohol or drug dependent condition, require such care and services, above the level of room and board, but do not require assistance with self-care or independent activities of daily living (e.g., bathing; taking medications). 2. LICENSING: The facility shall be licensed or approved as a Residential Program (RP) to provide health care services, including secondary rehabilitation services for substance use disorders, by the state of Mississippi and must comply with local Government regulations. 3.LOCATION AND TRANSPORTATION: The institution must be located within the catchment area of the VAMC (See Appendix A). The contractor shall be able to provide each Veteran served with: a.Transportation, up to two (2) times per thirty (30) days of treatment, to attend VAMC scheduled appointments. i.The Contractor shall provide pick-up and drop off services to and from either the VAMC or the DAV Van location located closest to the RP. ii.The Contactor shall witness that the Veteran either entering the VAMC or getting on the DAV van. b.Transportation up to two (2) times per thirty (30) days of treatment to attend a medical appointment at VAMC Community Based Outpatient Clinic (CBOC) if: i.The Veteran is enrolled at a CBOC and ii.The CBOC is within 30 miles of the RP 4. LEVEL OF CARE: One level of care for Veterans will be provided. This level of care shall include: a.Alcohol and/or drug dependence treatment including opportunities for affiliation with self-help programs (e.g., Alcoholics Anonymous) and other related rehabilitation services (e.g., vocational rehabilitation). b. Supportive personal care. c. Individual adjustment services including social, recreational and spiritual opportunities. d.Provision of at least two (2) hours of therapeutic activities seven (7) day a week. These activities shall include: i.The provision of group and/or individual therapy based on empirically based treatments such as Motivational Enhancement Therapy, Cognitive Behavioral Therapy, Contingency Management, Twelve Step Facilitation, Behavioral Couples Therapy, or Relapse Prevention ii.The provision of access to credential staff (i.e., certified addiction counselor, licensed clinical social worker, psychologist) at least one hour per week for individual or group therapeutic activities. iii.Availability of staff for medical issues (e.g., medical rounds, sick call) e.Ability to conduct objective assessments of illicit drug and/or alcohol use (i.e., breath alcohol assays; urine drug screens) and does so at least weekly f.Access to religious or spiritual activities at least once per week g.Opportunities for family visitation at least twice per 30-day treatment episode h.Full attention shall be given to motivating and educating Veterans to: i.Maintain sobriety and pursue a lifestyle that incorporates relapse prevention activities ii.Achieve and maintain independence in the activities of daily living and self-care. iii.Learn, test, and internalize knowledge of the recovery process, to enhance social skills, and improve interpersonal relationships 5. DIETETIC SERVICES: Veteran dietary needs shall be met in accordance with sound medical practice. a.At least three (3) nutritious meals or their equivalent shall be served daily at regular times with not more than a fourteen (14)-hour span between evening meal and breakfast of the following day. Between-meal or bedtime snacks of nourishing quality shall be offered. b.There shall be evidence that food is prepared, served and stored under sanitary conditions. c.Sanitary procedures shall be established and maintained for washing dishes, cleaning equipment and work areas, and for proper waste disposal. 6. MEDICAL RECORDS: A Veteran's record shall be maintained for each Veteran that includes at least: a.Admission identification records. b.Admission evaluation (including diagnosis). c.Progress notes by RP Staff. d.Special reports. e.Medications and treatment given. 7. DRUGS AND NARCOTICS: Medications, including controlled medication, with the exception of long-term (i.e., greater than seven [7] days) opioid medications, shall be properly stored and controlled, and proper issuance upon orders from the physician shall be provided for and recorded. 8. FIRE, SAFETY AND SANITATION PRACTICES: Acceptable safety and sanitation practices shall be observed throughout the facility. The building shall conform to the standard of the Life Safety Code (National Fire Protection Association # 101) in effect on the date of award of the contract. 9.BASIC SERVICE Basic services will ordinarily include: a.A supervised alcohol and drug free environment, including active affiliation with self-help programs. b.Accessibility provisions for Veterans who ambulate by wheelchair or have impairments in vision or hearing c.Security provisions for female Veterans d.Security provisions that control and monitor access to the ward such that only authorized individuals have access to the unit where the Veterans reside and receive treatment e.Provision of sufficient staff must be provided, in numbers and position qualifications to carry out the policies, responsibilities, and programs of the facility. In residential facilities there must be, as a minimum, a full-time administrative staff member or staff designee on duty on the premises and available for emergencies twenty-four (24) hours a day, seven (7) days a week. f.Room and board. g.Supplies to promote the Veteran's health and maintenance of personal hygiene. h. Laundry facilities for residents to their own laundry. h.Structured activities: Resident participation in group sessions will depend upon resident preferences and the G. V. (Sonny) Montgomery Veterans Affairs Medical Center Addictive Disorders Treatment Program staff recommendations. j.A variety of group and individual recreational activities, including physical activities and computer access, as appropriate. 10.RECORDS AND REPORTS: An individual client record will be maintained on each Veteran admitted under this contract, which will include, in addition to the reason for referral: a.The contract community program must comply with the requirements of the "Confidentiality of Alcohol and Drug Abuse patients Records" (42 CFR, Part II and the "Confidentiality of Certain Medical Records" (38 CFR 4132) which shall be part of the contract. All case records will be maintained in security and confidence as required, and will be made available on a need-to-know basis to appropriate VA staff members involved with the treatment program of the Veterans concerned. b.All essential identifying data relevant to the Veteran and his/her family, including a socio-cultural vocational assessment. c.Data relating to the Veteran's admission, to include the targeted goals for constructive changes which are to be attained during the residential rehabilitation episode, and the anticipated length of stay, if known. c. Copies of any medical prescriptions issued by physicians, including orders, if any, for medication to be taken. d. Reports of periodic re-evaluation by program staff including: i.Any measures of movement toward rehabilitation goals. ii.The attainment of self-help skills. e.Final summaries on each Veteran who leaves the program, including a description of beneficial changes realized during the residential period, reasons for leaving, the Veteran's future plans, and follow up locator information. f.Monthly reports will be provided to ADTP regarding billing issues. 11.INSPECTIONS: Multi-disciplinary inspection teams are expected to evaluate the contractor's ability to consistently assure the presence of staff of providing those services required under the terms of the contract. a.These inspections will occur on at least an annual basis. b.Unannounced or emergency inspections can occur at the sole discretion of the VAMC. 12.PERFORMANCE REQUIREMENTS: Performance standards define desired services. The Government performs surveillance to determine if the Contractor exceeds, meets or does not meet these standards. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/JaVAMC/VAMCCO80220/VA25612R0141/listing.html)
 

Document(s)

Attachment
 

File Name: VA256-12-R-0141 VA256-12-R-0141.doc (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=275165&FileName=VA256-12-R-0141-000.doc)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=275165&FileName=VA256-12-R-0141-000.doc

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02625743-W 20111120/111118234049-3b578440b3c8cff35fcc27c60afd0a09 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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