FILE | S | RECYCLING SERVICES - 648 - Attachment

FBO DAILY ISSUE OF NOVEMBER 10, 2011 FBO #3638
DOCUMENT

S -- RECYCLING SERVICES - 648 - Attachment

Notice Date: 11/8/2011
Notice Type: Attachment
NAICS: 562111 — Solid Waste Collection
Contracting Office: VISN 20 Acquisition Division;US Department of Veterans Affairs;960 Broadway Ave Suite 460;Boise ID 83702
ZIP Code: 83702
Solicitation Number: VA26012Q0107
Response Due: 11/10/2011
Archive Date: 11/25/2011
Point of Contact: AMY YRIBAR
E-Mail Address: IBAR@VA.GOV<br
Small Business Set-Aside: N/A
Description: The Department of Veterans Affairs, VISN-20 VA Healthcare System is requesting information related to vendors capable of providing recycling services for the Portland VA Medical Center (Portland and Vancouver location) in accordance with the statement of work below. This is not a request for bids, quotes, or proposals. This is a SOURCES SOUGHT announcement only. The purpose of this notice is to conduct market research and obtain information from qualified businesses. The responses to this announcement will assist in determining the socio-economic set aside if feasible. The Veterans Administration is required by Public Law 109-461 to give first priority to SDVOSB and VOSB concerns if there should be sufficient firms available to compete under a set aside. If insufficient veteran owned and small business response is received to establish the basis for setting this action aside for other than large business participation then the action will be advertised as full and open competition, in which case, all interested parties responding shall be eligible to bid. This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. The vendors are requested to respond to the requirements for recycling as described in the statement of work below and submit related supporting information/documentation. Interested parties should submit with their response the following information no later than 10 November 2011 at 1100 MST and include POC information, business size, business SBA classification(s), DUNS number. All questions should be addressed to Amy Yribar at 208-429-2011 or amy.yribar@va.gov. STATEMENT OF WORK RECYCLING SERVICES As of 1 Oct 2011 1. Description of Services. The contractor shall provide all labor, equipment, material and supervision necessary to perform complete recycling services at the Portland VA Medical Center (PVAMC), both Portland and Vancouver Divisions. This includes collection of recyclable material that accumulates in Government-owned and contractor-owned containers. Work will include program management, providing all collection containers (except those pieces of Government-owned property listed in this solicitation), placing containers, emptying containers on set schedules or on a on-call basis, hauling material away, properly disposing of the material and performing all other tasks related to the removal and recycling of the material. VA employees will not provide any assistance with the recycling services provided by the contractor. 2. Equipment Maintenance. The contractor is responsible for maintaining all contractor containers ensuring they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition. They shall remain easily accessible to customers. The contractor is responsible for performing all cleaning, painting, repair and other maintenance tasks off site. Trucks and trailers used for hauling and collecting shall be washed as required to ensure they are free of odor, dirt, debris, and pests. 3. Types of materials contractor must properly dispose of. Glass - clear and colored Scrap metal, aluminum & tin Plastics - plastic IV tubes; plastic syringes; bill bottles; buckets; tyvec blue wrappers - (no needles or bio-hazard materials) 4. Container locations, types, sizes and placement. a. The contractor is responsible for positioning containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions. Occasional repositioning of containers to meet this goal may be required from time to time, the expense of which shall be covered by the prices quoted herein. Occasionally, the VA may also request changes in container sizes to accommodate increases or decreases in the accumulation of recyclables b. All contractor furnished containers for recycling materials must be sanitary, free of insect and vermin infestation, leak proof, fire retardant, neat and orderly in appearance, and free from rust and excessive dents. Containers that reflect an unsightly appearance must be removed and replaced by the contractor at no additional cost to the Government. Costs associated with maintenance of the contractor-furnished containers are the responsibility of the contractor. Contractor-provided containers shall be labeled in a neat and professional manner, and at a minimum shall identify the recycling content and the container capacity. The contractor shall immediately replace any containers not meeting this standard c. Padlocks and keys for Government-owned containers will be provided by the VA. These keys need to be turned in upon contract completion, or appropriate fees will be charged for the re-keying of the locks. d. All contractor-provided containers shall have their cubic capacity noted on the sides of the containers. e. The contractor shall provide notices/posters identifying the acceptable and non-acceptable items to be posted at the container sites within the facility. 5. Pick-up locations and frequency. Vendor will provide in house containers for recycling, carts for transport to outside, 4 yd, 6yd, 64 gallon containers at no charge to the Government. Vancouver: Co-mingle, plastic/tin/aluminum = 5 each 4 yd containers pick-up 2X weekly Glass = 1 each 4 yd containers pick-up 1X weekly Various pick up points Portland: Co-mingle, plastic/tin/aluminum = 5 each 4 yd containers pick-up 3X weekly Glass = 4 each 64 gal roll around containers pick-up 2X weekly Collection is behind building 100 6. Pick-up of containers. The contractor shall arrive on-site with the appropriate size container(s) that is empty, clean and deodorized and shall install said container(s) before the full container is taken off site for dumping. The contractor is responsible for returning the containers to their original location, right side up with the lids securely in place (closed), after servicing. The contractor will also be responsible for immediately cleaning up any spills, recycling products, etc. which occur during the servicing of containers. The contractor, whether spilled by the contractor or placed there by VA personnel, shall pick up recycling products within ten feet of the container, during collection. The contractor shall clean and remove any refuse, debris, or leakage, which has escaped from any containers serviced under this contract. 7. Sanitary Conditions. Cleaning and sanitizing of all contractor-furnished containers, and the area underneath each container, is to be performed monthly. Any material scattered by the contractor on the VA Medical Center grounds must be recovered and removed within 24 hours. The pickup area must be kept in a clean and sanitary condition. 8. Estimated Amount of Material. Estimated pounds based on last year FY is 23 tons. Plastic 65% Metal 30% Glass 5%. 9. Recycling Report. The contractor is responsible for providing monthly reports detailing the total tonnage/poundage of recycling items collected, by commodity. At the end of the VA fiscal year (9/30), contractor must submit an annual total of all materials collected by commodity and total poundage. This report must be submitted to the Housekeeping Officer or Assistant Housekeeping Officer no later than 30 days from end of fiscal year. 10. Documentation of recyclable materials collected. The contractor shall document, with proper manifests, the safe shipment and proper disposal of any recyclable materials collected under the terms of this contract. An authorized VA representative must sign any official manifest prior to removal of recyclable materials under the terms of this contract to verify that recyclable material was removed for recycling. No manifest will be accepted as valid if it is not signed by an authorized representative of the VA and a copy of the manifest is filed with the medical center. Contractor shall furnish a monthly statement listing manifested shipments for payment purposes. Manifests shall show the time and date on which the pickup was made from the medical center, the type of container which was picked up and the cubic capacity of the container, and shall be signed by both the contractor's representative and the VA authorized representative. Manifests will be signed once verification of pickup has been made. A list of VA personnel authorized to sign for service under the terms of this contract shall be provided, in writing, to contractor upon award. A copy of each manifest must be left with the medical center at the time of each pickup. Categories of recyclable materials, which are contracted by weight, must be verified by certified public scale tickets documenting the weight of each manifested pickup of such materials; such documentation will be submitted with each monthly statement of account. 11. Contractor Quality Assurance. The contractor shall establish a Quality Assurance Program to design to ensure compliance with all contract terms and conditions. One copy of the contractor's Quality Assurance Program shall be provided to the Contracting Officer within 10 days of award of the contract. The program shall include, but not be limited to, the following: 1) an inspection system covering the services to be performed under the contract, specifying areas to be inspected on either a scheduled or unscheduled basis and the title of the individual(s) who will do the inspection; 2) a method for identifying and correcting deficiencies in the quality of service performed. The contractor shall maintain a file of all inspections conducted and of all corrective actions taken. This documentation shall be made available to the Contracting Officer upon request. 12. GEMS: The Portland VA Medical Center has a Green Environmental Management System (GEMS). The Medical Center is committed to protecting and improving the environment. Our goals are: - Taking a leadership role in environmental stewardship by providing a clean and safe environment in our community - Conserving natural resources and supporting their sustainability by upgrading our environmental systems - Reducing the use of hazardous products and the generation of wastes - Purchasing renewable, reusable, recyclable and recycled products - Working to constantly improve the immediate and long term environmental impacts of the products, services and processes used by the PVAMC Medical Center. The Medical Center Contractor must follow the spirit of GEMS and recycle all applicable material and use environmentally preferable products. The Contractor will follow the GEMS guidelines provided by the Medical Center GEMS coordinator. 13. Period of Performance: Base Year: 1 October 2011 - 30 September 2012 Option Year #1: 1 October 2012 - 30 September 2013 Option Year #2: 1 October 2013 - 30 September 2014 Option Year #3: 1 October 2014 - 30 September 2015 Option Year #4: 1 October 2015 - 30 September 2016 14. Place of Performance Portland VA Medical Center 3710 SW US Veterans Hospital Road Portland, OR 97239 Vancouver VA Medical Center 1601 E 4th Plain Blvd Vancouver, WA 98661 *************************************NOTHING FOLLOWS********************************
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BoVAMC531/BoVAMC531/VA26012Q0107/listing.html)
Document(s): Attachment; File Name: VA260-12-Q-0107 VA260-12-Q-0107.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=271729&FileName=VA260-12-Q-0107-000.docx); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=271729&FileName=VA260-12-Q-0107-000.docx; Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
Record: SN02620292-W 20111110/111108235103-c1e0a273eea000bd92c520955923b6f1 (fbodaily.com)
Source: FedBizOpps Link to This Notice
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S -- RECYCLING SERVICES - 648 - Attachment