SOLICITATION NOTICE
R -- Note taker for Native American Meetings
- Notice Date
- 11/7/2011
- Notice Type
- Presolicitation
- NAICS
- 561410
— Document Preparation Services
- Contracting Office
- USACE District, Portland, Contracting Division (CECT-NWP), P.O. Box 2946, Portland, OR 97208-2946
- ZIP Code
- 97208-2946
- Solicitation Number
- W9127N12Q0010
- Response Due
- 12/6/2011
- Archive Date
- 2/4/2012
- Point of Contact
- Kathleen Seitz, 503/808-4628
- E-Mail Address
-
USACE District, Portland
(kathleen.d.seitz@usace.army.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- The U.S. Army Corps of Engineers (USACE), Portland District (NWP) intends to issue a Request for Quotation W9127N-12-Q-0010 for Notetaker Services for Wana Pa Koot Koot Meetings. The Wana Pa Koot Koot Cultural Resources Cooperating group (WPKK) is composed of the Corps of Engineers, Bonneville Power Administration (BPA), Nez Perce Tribe, Confederated Tribes of the Umatilla Indian Reservation,, Confederated Tribes of the Warm Springs Reservation of Oregon, Yakama Nation,, Oregon State Historic Preservation Office, Washington State Historic Preservation Office and other individuals/agencies. The purpose of the cooperating group is to provide recommendations to the lead agencies, Corps and BPA, for management of historic and archeological sites within Bonneville, The Dalles and John Day Projects, with funding provided jointly by the Corps and BPA. This group generally meets 8-10 times annually.. Accurate documentation of the meeting proceedings is needed for the administrative record. The notetaker will be required to: Attend all meetings and take meeting notes in MS Word, prepare draft and final notes accurately documenting business and technical meetings. Meeting notes are to be summary in nature, not verbatim. Notetaker must be able to accurately capture the main points of each speaker without the use of recording devices. Generally, meetings are 6-8 hours in length, and are held approximately every 6 to 8 weeks during the year. Attendance at the meetings varies from 15 to 25 people. The Government does reserve the right to cancel or not hold a meeting;. Excel spreadsheets may be prepared at these meetings to estimate costs or provide other quantitative information. Must be experienced with tribal groups. The tribes listed above play a major role in this group. The notetaker must be aware of sensitive issues and conduct business with respect and consideration of cultural beliefs. Notetaker must be familiar with technical terminology, including archaeology, history, and ethnohistory as well as federal regulations and acronyms. The contractor must have sufficient expertise in Microsoft Excel and Word.. Availability to travel to various meeting locations. Meetings are held in Portland, Hood River, Warm Springs and Pendleton, Oregon; Toppenish, Washington; and Lapwai, Idaho. The group may select other locations within the general area. Meeting locations are determined 1-2 months in advance.. If a meeting requires an overnight stay the contractor will be reimbursed at Government rates for necessary travel expenses. These may include mileage for driving a personal vehicle, air travel, or daily per diem. No travel costs will be paid for meetings held in Portland, Oregon. Must prepare draft versions of meeting notes for distribution and comments by the WPKK group. Drafts will be distributed electronically. Comments will be supplied to the contractor electronically. Must incorporate requested revisions into a final draft which will be accepted by the group at the following monthly meeting. Upon acceptance of notes, the contractor will prepare a final copy for distribution to the attendees. Preparation of draft and final meeting notes shall be completed within a specified time schedule. Draft minutes shall be due 14 calendar days (2 weeks) after meeting dates. The contractor shall distribute l draft minutes electronically to attendees using an approved current e-mail list maintained by the notetaker. Wana Pa Koot Koot members will have a specified schedule to review draft minutes and provide comments to the notetaker. The notetaker will incorporate comments and provide final notes to the cooperating group. Final notes shall be due approximately 7 days after approval by the group.. Contractor will work directly with a Corps of Engineers Point of Contact in order to facilitate completion and distribution of meeting notes. RFQ will be available on or about November 22, 2011. Tentative due date is December 6, 2011. This procurement is 100% set aside for small business concerns. The NAICS Code is 561410 and the small business size standard is 6.5 million. In addition, in order to do business with the Department of Defense contractors must enroll on the Central Contracting Register (CCR) www.ccr.gov. Interested parties must be registered on FedBizOpps, to download the solicitation information. Interested parties should be sure to click on the Register to Receive Notification button to receive automatic update notices, or check often on FBO for updates. Direct all technical questions to Gail Celmer at (503) 808-3850 email: Gail.c.Celmer@nwp.usace.army.mil. For administrative or contracting questions call Kathleen Seitz at (503) 808-4628 or email at Kathleen.d.seitz@usace.army.mil.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/COE/DACA57/W9127N12Q0010/listing.html)
- Place of Performance
- Address: USACE District, Portland Contracting Division (CECT-NWP), P.O. Box 2946 Portland OR
- Zip Code: 97208-2946
- Zip Code: 97208-2946
- Record
- SN02619390-W 20111109/111107234634-5b8d4fdfd66ea74f85b6ec66152571b9 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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