SOLICITATION NOTICE
16 -- CALIBRATION OF EQUIPMENT
- Notice Date
- 10/20/2011
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541519
— Other Computer Related Services
- Contracting Office
- Department of Homeland Security, United States Coast Guard (USCG), Commanding Officer, USCG Aviation Logistics Center, HU25, HH65, H60J, C130, ESD, IOD, ISD, CASA or ALD, Elizabeth City, North Carolina, 27909-5001, United States
- ZIP Code
- 27909-5001
- Solicitation Number
- HSCG38-12-Q-500009
- Archive Date
- 11/25/2011
- Point of Contact
- Linda J. Stulick, Phone: (252)335-6204, Belinda T. Watkins, Phone: 2523356541
- E-Mail Address
-
Linda.J.Stulick@uscg.mil, belinda.t.watkins@uscg.mil
(Linda.J.Stulick@uscg.mil, belinda.t.watkins@uscg.mil)
- Small Business Set-Aside
- N/A
- Description
- Federal Business Opportunities 1. Action Code: K 2. Send to Fed Biz Ops: Yes 3. Date: 10/20/11 4. Classification Code: 16- AIRCRAFT COMPONENTS & ACCESSORIES 5. Contracting Office Address: USCG Aviation Logistics Center ESD Procurement 1664 Weeksville Road Elizabeth City, North Carolina 27909-5001 6. Title: CALIBRATION OF EQUIPMENT 7. Response Date: 11/10/11 8. Primary Point of Contact: Linda Stulick 9. Secondary Point of Contact: Belinda Watkins 10. Solicitation Number: HSCG38-12-Q-500009 11. Reference Number: N/A 12. Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Part 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number HSCG38-12-Q-500009 is issued as a request for quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-53. The applicable North American Industry Classification Standard Code is 541519. The small business size standard is $25.0. This is an unrestricted solicitation as there is no reasonable expectation of obtaining offers from two (2) or more responsible small business concerns. All responsible sources may submit a quotation, which shall be considered by the agency. It is anticipated that a non-competitive purchase order shall be awarded on a sole source basis and in accordance with the attached Statement of Work as a result of this synopsis/solicitation. The original equipment manufacturer (OEM) is Helitune Inc. (Cage code 3KKA6). The government intends to award to Helitune Inc. or a responsible contractor who can provide an items that meets the product description herein. The contractor shall furnish a Certificate of Conformance (COC) in accordance with FAR Clause 52.246-15. The COC must be submitted in the format specified in the clause. Offerors shall provide necessary certifications including traceability to the OEM. The awardee must be able to provide a clear, documented, auditable paper trail for ownership and transfer of each part from the OEM to the final vendor. PRODUCT DESCRIPTION: Item 1 Kit 77 RT5 JS +/JEMS QTY 1 EACH Being shipped to Aviation Logistics Center, Elizabeth City, NC 27909 Item 2 Kit 29 RT5 JS +/JEMS QTY 1 EACH Being shipped to USCG Air Station Port Angeles, Port Angeles, WA 98362 Item 3 Kit 27 RT5 JS+/JEMS QTY 1 EACH Being shipped to USCG Air Station San Francisco, San Francisco, CA 94128 Item 4 Kit 66 RT5 JS+/JEMS QTY 1 EACH Being shipped to Aviation Logistics Center, Elizabeth City, NC 27909 Item 5 Kit 42 RT5 JS+/JEMS QTY 1 EACH Being shipped to USCG Air Station New Orleans, Belle Chasse, LA 70143 Item 6 KIT 10 RT5 JS+/JEMS QTY 1 EACH Being shipped to Aviation Tech Training Center, Elizabeth City, NC 27909 Item 7 KIT 79 RT5 JS+/JEMS QTY 1 EACH Being shipped to USCG Air Station Hitron, Hangar 13 Jacksonville, FL 32221 Item 8 KIT 54 RT5 JS+/JEMS QTY 1 EACH Being shipped to USCG Air Station Miami, Opa Locka, FL 33054 Item 9 KIT 8 RT5 JS+ QTY 1 EACH Being shipped to USCG Air Station Miami, Opa Locka, FL 33054 Item 10 KIT 6 RT5 JS+ QTY 1 EACH Being shipped to USCG Air Station Clearwater, Clearwater, FL 33762 Item 11 KIT 60 RT5 JS+ QTY 1 EACH Being shipped to USCG Air Station Sitka, Sitka, AK 99835 Item 12 KIT 22 RT5 JS+ QTY 1 EACH Being shipped to USCG Sector Columbia River, Warrenton, OR 97146 Item 13 KIT 23 RT5 JS + QTY 1 EACH Being shipped to USCG Sector San Diego, San Diego, CA 92101 Item 14 KIT 36 RT5 JS+ QTY 1 EACH Being shipped to USCG Air Station Clearwater, Clearwater, FL 33762 Item 15 KIT 5 RT 5 JS+ QTY 1 EACH Being shipped to Aviation Logistics Center, Elizabeth City, NC 27909 Delivery date shall be no later than 15 Dec 2011. NO DRAWINGS, SPECIFICATIONS OR SCHEMATICS ARE AVAILABLE FROM THIS AGENCY. Earlier deliveries are desired and will be accepted. F.O.B. Destination is requested as the F.O.B. point for the Deliverables. All offers will be considered F.O.B. Destination unless F.O.B. origin is specified AND shipping costs are included. Deliver to: Delivery information is provided with each line item. The following FAR provisions and clauses apply to this RFQ and are incorporated by reference: 52.252-2 Clauses Incorporated by Reference Feb 1998 This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also the full text of the clause may be accessed electronically at Internet address http://acquisition.gov/far/index.html. 52.212-1 Instructions to Offerors - Commercial Items Jun 2008 52.212-2 Evaluation-Commercial Items Jan 1999 The provision at FAR 52.212-2 is not applicable to this solicitation. In lieu of this provision, quotes will be evaluated in accordance with the evaluation procedure in FAR 13.106-2. Price: The offeror shall provide firm fixed pricing for the requested items. If offeror proposes F.O.B. Origin, the quote must also include estimated shipping costs for each line item. The shipping costs will be used in evaluation of price to arrive at a total cost to the government. Delivery: The offeror must include information on lead time and F.O.B. information (DESTINATION) in accordance with the requirements in this solicitation. Offerors that can meet the government's required delivery date will be rated higher than offeror that are unable to deliver on time. Offerors that can delivery sooner than the government's required delivery date will be rated the highest. 52.212-3 Offeror Representations and Certifications-Commercial Items May 2011 X Alternate I of 52.212-3. Apr 2011 An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at http://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (m) of this provision. (End of Provision) 52.212-4 Contract Terms and Conditions Commercial Items Jun 2010 52.212-5 Contract Terms and Conditions Required to Implement Aug 2011 Statutes or Executive Orders-Commercial Items. (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)). __ Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)). (2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553). (3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (6) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Dec 2010) (31 U.S.C. 6101 note). (11) 52.219-6, Notice of Total Small Business Set-Aside (June 2003) (15 U.S.C. 644). (21) 52.219-28, Post Award Small Business Program Rerepresentation (Apr 2009) (15 U.S.C. 632(a)(2)). (24) 52.222-3, Convict Labor (June 2003) (E.O. 11755). (25) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jul 2010) (E.O. 13126). (26) 52.222-21, Prohibition of Segregated Facilities (Feb 1999). (27) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). (29) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793). (36) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513). (37) 52.225-1, Buy American Act-Supplies (Feb 2009) (41 U.S.C. 10a-10d). (38) 52.225-3, Buy American Act -Free Trade Agreements - Israeli Trade Act (Jun 2009) (40) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). (45) 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003) (31 U.S.C. 3332). 52.211-14 Notice of Priority Rating for National Defense, Apr 2008 Emergency Preparedness and Energy Program Use Any contract awarded as a result of this solicitation will be [ ] DX rated order; [X] DO rated order certified for national defense, emergency preparedness, and energy program use under the Defense Priorities and Allocations System (DPAS) (15 CFR 700), and the Contractor will be required to follow all of the requirements of this regulation. [Contracting Officer check appropriate box.] (End of Provision) 52.246-15 Certificate of Conformance Apr 1984 52.247-34 F.O.B. Destination Nov 1991 Closing date and time for receipt of offers is 10 November 2011, 4:00 p.m., EST. Anticipated award date is on or about 18 November 2011. E-mail quotes and facsimile quote are acceptable. E-mail quotes may be sent to primary Point of Contact linda.j.stulick@uscg.mil, 252-335-6204, or alternate Belinda.T.Watkins@uscg.mil, 252-335-6541. Please indicate HSCG38-12-Q-500006 in subject line. Quotes may also be faxed to 252-334-5242, or mailed to the following address: USCG ALC 1664 Weeksville Road ESD Building 78, HSCG38-12-Q-500009 Attn: Linda J. Stulick Elizabeth City, NC 27909 STATEMENT OF WORK 1. BASIC SERVICES. The contractor shall provide all labor, facilities, tooling, test equipment, parts and materials, technical data, other items and services necessary for function testing, calibration, maintenance, end-item repair, repair and/or replacement of equipment interface peripherals, packaging, shipping and receiving of government items as listed on the contract. All services shall be accomplished on as "as-required" basis as determined by the government. Request for clarification shall be directed to the Contracting Officer (KO). 1.1 Maintenance. This requirement includes inspection, function tests, calibration and repairs. All maintenance shall be accomplished in accordance with (IAW) the original equipment manufacturer (OEM) service literature. The contractor shall demonstrate it has all the necessary technical data, maintenance and repair manuals, performance, test, and acceptance criteria data to ensure the items specified are inspected, tested, calibrated, repaired, and operating in accordance with the manufacturer's specifications and applicable technical data. The contractor is solely responsible for obtaining any and all specifications required for this effort. Original design or functional capabilities of the end item and parts thereof shall not be changed unless authorized or directed by the requirements of this work specification. Replacement parts shall conform to the OEM technical data. Parts replacement shall be confined to those parts determined to be beyond economical repair unless otherwise specified. 1.1.1 Function Tests. Function testing will be accomplished in conjunction with the calibration of the kit. For system or equipment requiring function tests, each shall be tested IAW with the Helitune specifications per below: Equipment OEM Specification a. Data Management Unit 007910 Helitune CS-2637-01 b. Console 007921 Helitune CS-2632-01 c. Line Scan Camera 007907 Helitune CS-2627-01 d. Cable Assemblies Helitune CS-2637-03 e. Optical/Magnetic Pick-ups Helitune CS-2637-04 f. A/C Adapter and Junction Box Helitune CS-2637-04 g. Accelerometers Helitune CS-2637-05 h. RT-JEM Data Processor 002948-A TS-2948-02 i. RT-JEM Cables TR-2948-03 1.1.2 Calibration. System calibration shall be accomplished IAW Helitune specification CS-2637-02. Calibration measurement of Test, Measurement, and Diagnostic Equipment (TMDE) shall be traceable to National Institute of Standards and Technology (NIST). A certificate of calibration shall accompany each item and also have a calibration sticker affixed to the end-item of TMDE when the equipment size allows. 1.1.3 Repairs. Repairs include disassembly/assembly, cleaning, adjustment, part replacement, and/or fabrication of part. For repair services, the contractor is authorized only to inspect the material, including disassembly if necessary, to determine the repair/rework required in preparing a fixed price quotation covering such repair. The contractor will undertake no work beyond the inspection and disassembly noted above without express written approval from the KO. Upon receipt of the equipment by the vendor, repair service shall be completed and returned to the government in (30) thirty days or less. When repairs compromise the equipment, or system operational integrity, a function test is required to complete the maintenance action. When repairs compromise the calibration standard for TMDE items, re-calibration is required to complete the repair action. 1.1.3.1 Failure Report/Repair Quote. When equipment requires services over-and-above the issued delivery order, the contractor shall furnish a written quotation for the services required, by items to be repaired/reworked, no later than (5) five days from the date of receipt of equipment at contractor's facility. The quote will be governed by the terms of this contract, and inform government of the results of the inspection and be firm for (30) thirty days. The quotation will include the following minimum information: a. The delivery order, line item number, NSN, Part Number and Serial Number of the equipment; b. Incoming discrepancy description as noted on the Unserviceable (Repairable) Tag DD Form 1577-2 or other documentation when available. c. Identification of the damage and work to be performed; d. Repair/rework price with separate detailed listings for parts and labor pricing; e. Firm delivery schedule from the date of authorization of repaired/reworked effort f. The quote shall include a copy of any subsequent Failure Report used during Function Test and/or Calibrations. 2. GOVERNMENT FURNISHED PROPERTY/MATERIAL. When the government requires services, the government shall provide the end-items only that require these services. Equipment, kits and components will be shipped from a variety of operating Coast Guard air stations, (Direct-Ship method) and ALC Supply Center. Direct shipments from Coast Guard air stations will be initiated by the USCG and documented using form DD-1149 or Form 1348. These documents will accompany and remain with the equipment. Equipment direct shipped from a Coast Guard air station shall be returned to the originating unit upon completion of the delivery order, unless otherwise directed by the KO. 2.1 Government Property Records. Upon receipt and as part of management responsibility, the contractor shall update contractor Government Property Records based on the DD1149 or Form 1348 information provided and any discrepancies. The contractor shall account for all end-items received from, and shipped to the government and applicable documentation. The contractor without prior approval of the government shall not alter Coast Guard field unit equipment allocations or system configuration. Government Property Records will include the following minimum information: a. Kit/Equipment/Component Description, Part Number, Serial Number b. Coast Guard consignee c. Date received d. Status of contract service e. Expected contract service completion date 2.2 Beyond Economic Repair (BER). In the event an assembly has been determined BER, the contractor shall notify the KO. In this notification, the contractor shall list the delivery order, line item number, NSN, Part Number and Serial Number with a brief description supporting the determination. Within (30) thirty days, the KO will provide disposition instructions. When the KO has made the determination that the assembly shall be scrapped at the Contractor's facility, the scrap procedures shall be conducted IAW an approved scrap procedure. When the KO has made the determination that the assembly shall be returned to the government, the material shall be clearly marked as BER with the supporting evidence. The Contractor shall be entitled to compensation for teardown and evaluation only in accordance with the firm-fixed price specified. 3. CONFIGURATION MANAGEMENT. Aviation Computerized Maintenance System (ACMS) is the management information system used to schedule and record all Coast Guard equipment maintenance actions and calibration intervals. The contractor's responsibility within ACMS shall include submission of the appropriate documentation upon completion of service work. 3.1 For maintenance services the contractor shall complete a Component Repair Record (CRR) or other contractor's equipment repair record, acceptable to the KO. At a minimum this record shall identify the equipment and contain a description of the maintenance action performed, parts replacement, service bulletins and modifications. For calibration services of TMDE and replacement TMDE, the contractor shall provide a copy of the Certificate of Calibration (COC) with each TMDE. 3.1.1 The contractor is responsible for the following disposition of CRR and COC for each kit and/or component. a. (1) One copy shall be placed inside the shipping container with the component. b. (1) One copy e-mailed within (5) five working days upon completion of work to the KO: 3.1.2 Upon completion of the maintenance, the contractor shall remove and dispose of the Unserviceable (Repairable) Tag DD Form 1577-2 and all other historical repair and/or calibration documentation, stickers and tags. 3.2 Obsolete Parts or Processes. The contractor shall use new parts meeting the requirements of the OEM technical data. In the event certain parts or processes become obsolete, the contractor shall, within (15) fifteen calendar days after receipt of the assembly or component, notify the KO and submit: (1) A rationale and verification of any obsolete part or process, and (2) A written estimate of the effort required for alternatives. Such estimates shall include nomenclature, part number, cost and quantity of replacement parts, and/or total labor hours. The contractor shall verify cost with invoices or catalogs. The contractor's delivery obligation for the component(s) identified shall be suspended as of the date of the notice to the KO. The KO will within (15) fifteen calendar days of receipt of the contractor's written estimate make a written determination as to the disposition of the component. After receipt of the KO disposition instruction, the contractor shall have (30) thirty calendar days for delivery. 4. QUALITY CONTROL. The contractor is required to be certified and maintain a quality system that complies with the requirements of ISO 9001-2000 Quality Management Systems - Requirements or equivalent. The contractor is responsible for performing or assuring all inspections, tests and calibration necessary to substantiate that the goods or services furnished conform to government's requirements. Contractor shall maintain quality controls that ensure all goods and services conform to contract requirements whether manufactured or processed by contractor or procured from contractor's subcontractors or vendors. The contractor shall take prompt action to correct conditions that have or could result in goods or services that do not conform to contractual requirements. Records of conformance shall be maintained on file at the contractor's facility and made available or provided for review by the government upon request. The government reserves the right to conduct surveillance at contractor's facility to verify the existence, adequacy and effectiveness of the quality system. Upon request of the government, the contractor(s) shall forward a copy of their current certification and Quality Assurance Manual for review. 5. DELIVERY. For Function Tests/Calibration services, each end-item shall be completed and returned to the government within (15) fifteen days of receipt at the contractor facility. For repair services each end-item shall be completed and returned to the government within (30) thirty days after receipt of delivery order modification. 5.1 Inspection and Acceptance. Inspection and acceptance shall be performed at destination by Government personnel for count, condition and proper completed documentation. Inspection and acceptance deficiencies may delay or cause rejection of invoice payments. Equipment found to have operational deficiencies will be reported on standard form "SF 368", Product Quality Deficiency Report, to the contractor for investigation. The contractor shall report findings of the investigation, within (30) thirty calendar days after receipt of quality deficient exhibit, to the Contracting Officer.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DHS/USCG/USCGARSC/HSCG38-12-Q-500009/listing.html)
- Place of Performance
- Address: Various Coast Guard Air Stations, United States
- Record
- SN02610471-W 20111022/111020234441-f59b040fec8429617fa3305963b42d5e (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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