SOURCES SOUGHT
R -- Utility Invoice Data Entry Services In Support of Department of the Navy’s (DON) Enterprise Utilities and Energy Management (UEM) Programs.
- Notice Date
- 10/19/2011
- Notice Type
- Sources Sought
- NAICS
- 541219
— Other Accounting Services
- Contracting Office
- N62583 SPECIALTY CENTER ACQUISITIONS NAVFAC 1100 23rd Ave Bldg 1100 Port Hueneme, CA
- ZIP Code
- 00000
- Solicitation Number
- N6258312CIRCT
- Response Due
- 11/4/2011
- Archive Date
- 11/19/2011
- Point of Contact
- Ted Reed
- Small Business Set-Aside
- N/A
- Description
- R Utility Invoice Data Entry Services In Support of Department of the Navy s (DON) Enterprise Utilities and Energy Management (UEM) Programs. Solicitation Number: N6258312CIRCT Agency: Department of the Navy Office: Naval Facilities Engineering Command Location: Specialty Center Acquisitions NAVFAC Notice Type: Sources Sought Classification Code: R Professional, administrative, and management support services NAICS Codes: 541219 Professional, administrative, and management support services. 518210 Data Processing, Hosting, and Related Services. 541618 Utilities Management Consulting Services. Synopsis: THIS IS A SOURCES SOUGHT NOTICE. There is no solicitation available at this time. This Sources Sought Notice is published for market research purposes only, and shall not be construed as a Request for Proposal (RFP), Request for Quote (RFQ), or as an obligation on the part of the Government. The Government does not intend to award a contract on the basis of this Sources Sought, or otherwise pay for the requested information. Specialty Center Acquisitions NAVFAC (SCAN) is seeking qualified businesses to demonstrate their ability to perform the work described below. All qualified vendors may respond, and 8(a), HUBZONE Small Business, Service Disabled Veteran Owned Small Business (SDVOSB), and Small Business sources are especially encouraged to reply. Naval Facilities Engineering Service Center (NAVFAC ESC) requires unique technical skills for support services required by the Centralized and Integrated Reporting for the Comprehensive Utilities Information Tracking System (CIRCUITS) program. General requirements are covered below, and specifics will be covered in future draft Statement(s) of Work (SOW). The Centralized and Integrated Reporting for the Comprehensive Utilities Information Tracking System (CIRCUITS) is the Department of the Navy s (DON) holistic Utilities and Energy Management (UEM) software solution. It is a critical component required to comply with executive and legislative energy mandates Executive Orders 13423 and 13514; Energy Policy Act (EPACT) of 2005; Energy Independence and Security ACT (EISA) 2007 and others. The software has modules in the production, test and development phases. This effort is in direct support of the Utilities Payable (UP) module. UP is deployed world-wide in all Navy regions and NAVFAC Facilities Engineering Commands (FECs). The services to be provided under possible future contracts are invoice data scanning and entry processing for the DON s utility invoices, representing approximately 3500 invoices at $100 Million/month. Vendors must demonstrate the capability for scanning invoices, providing efficient and accurate data entry and creating XML formatted upload files in a customized Itron Enterprise Edition (IEE) form. The offeror shall provide coordination services to facilitate change of address all current invoices addressed to the incumbent data entry contractor with the cognizant government contracting officer, vendor, incumbent and named representatives to a DON provided and owned delivery address. Invoices may be received via physical mail, email, fax, download, EDI, or other DON pre-approved transport from any global location. DON shall provide sufficient government space for the contractor to utilize, expected location is Norfolk Naval Station or in the general geographic area. At minimum the invoice receipt and scanning operations shall be conducted at the government facility, but the entire operation can be completed onsite. The invoice processing services include invoice scanning, manual and automated data entry, and synchronizing offeror s and CIRCUITS data bases. Offeror s data system will not be proprietary and all operating files shall be considered government property for Official Use Only. Data must be optically retrieved off of the commercial invoices, capable of perpetual ingestion, and sent to CIRCUITS via SFTP transfer in compliance with provided IEE XML file specifications utilizing Bill Item Classes (BIC) and BIC Categories (BICCAT). The offeror must demonstrate familiarity with the IEE APIs and ability to form XML files. The contractor shall be staffed with in-depth purchased utility management and IT systems expertise to resolve unique technical challenges with the CIRCUITS team. The invoices shall not physically leave the facility for 90 days at which point they shall be sent to long term storage for 6 years. The contractor shall provide all required equipment, labor, and fair share utilities including commercial internet connection in coordination with base Public Works utilities department. All contractor employees and subcontractors working on project sites are required to be US citizens in good standing with clean records. Many locations require all employees working on-site to pass a background investigation (e.g., check of National Law Enforcement data bases, interviews, etc.) before being granted site access. At least two employees will require IT2 level clearance and ability to receive and maintain a Common Access Card (CAC) to access CIRCUITS. The purpose of this Sources Sought notice is to identify interested/qualified vendors, and to determine if if opportunities exist for the socioeconomic and small business programs provided in FAR part 19. The most applicable North American Industry Classification Codes (NAICS) are 518210 Data Processing, Hosting, and Related Services. And 541618 Utilities Management Consulting Services. with the size standard of $25 Million Dollars. The requirements are for directly or indirectly receiving global DON utility invoices, scanning them into digital format (PDF), creating/maintaining new account templates, providing invoice data entry, technical invoice validation, create and transmit upload files to CIRCUITS utilizing Itron Enterprise Edition (IEE) Meter Data Management (MDM) modified XML Application Programming Interfaces (API) format, maintaining internal performance metrics, short and long term document storage/transfer, provide global customer support, and troubleshoot, repair, and maintain continuing operations. Provider shall be experienced in international business, and have familiarity with currency and unit conversions of utility invoices. Processing time shall be less than one (1) day from receipt with an anticipated workload of 3000 to 6,000 invoices per month. The requirement necessitates close coordination with incumbent invoice data entry contractor and seamless transition, as continuity is a critical element. The turn over period is expected to be from 60 to 90 days, ending 7 September 2012. Offerors must be wholly-owned U.S. firms with no Foreign Ownership, Control, or Interest (FOCI) as defined in Section 3 of the National Industrial Security Program Operating Manual, DOD 5220.22M. The Contractor shall obtain Common Access Cards (CAC) meeting all Department of Defense (DoD) Information Assurance (IA) requirements and IT Level II (as defined by SECNAV-M 5510.30). Offerors shall have no less than five (5) years experience in providing the same or similar type of service. Only a brief statement of qualifications (not to exceed eight {8} pages) is requested at this time. At a minimum, provide the following information in your submittal: 1) name and address of company and contact information/point of contact. Please include mailing address, telephone numbers, website, and E-mail addresses, if applicable. Provide your company s DUNS/CAGE numbers as well. 2) Name of Facility Security Officer (FSO) and contact information to verify security requirements are met. 3) A statement of qualifications to include experience relative to this procurement, or any other information that clearly demonstrates your capabilities, expertise and experience to perform the requirements. General marketing material may be included but must fall within the 8-page limit for submittal requirement. 4) Statement as to small business program size status relative to the above NAICS Code, and as indicated in your Central Contractor Registration (CCR), and identification of any existing contract vehicles currently in place which may be used and fit the proposed contract scope (e.g. Seaport-e or GSA). The Government reserves the right to reject in whole or in part any industry input as a result of this announcement. The Government recognizes that proprietary data may be a part of your submittal. If so, clearly mark such restricted or proprietary data and present it as an addendum to the non-restricted/non-proprietary information. All submittals received will be reviewed for informational purposes. SCAN and NFESC reserves the right to independently verify all information submitted. Submit required information electronically to: Ted Reed, Contract Specialist email ted.reed1@navy.mil. Submittals are requested on or before Friday, November 4, 2011. Include the following solicitation reference number on your submittal: N6258312CIRCT Please note that telephone responses and/or telephone inquiries will NOT be accepted.
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