FILE | Q | Picture Archiving and Communications System - Attachment

FBO DAILY ISSUE OF OCTOBER 15, 2011 FBO #3612
DOCUMENT

Q -- Picture Archiving and Communications System - Attachment

Notice Date: 10/13/2011
Notice Type: Attachment
NAICS: 511210 — Software Publishers
Contracting Office: Department of Veterans Affairs;James J. Peters VA Medical Center;130 West Kingsbridge Road;Bronx NY 10468-3904
ZIP Code: 10468-3904
Solicitation Number: VA24312I0050
Response Due: 10/21/2011
Archive Date: 11/20/2011
Point of Contact: Stephanie Bellanger
E-Mail Address: 6-8900
Small Business Set-Aside: N/A
Description: Interested parties must demonstrate the ability to meet all of the following requirements. 1. VISN 3 is comprised of multiple physical sites, comprising 5 organizational entities. Each entity has its own RIS (VistA). VISN 3 seeks to implement a VISN-wide PACS with a single database, such that any image obtained at ANY VISN 3 site is easily accessible from any OTHER VISN 3 site and such that a list of prior imaging exams for any given patient includes imaging exams performed at ALL VISN 3 facilities. VISN 3 may wish to Regionalize/Federate interpretation of imaging studies across different VISN ™s or non Philips iSite Radiology PACS vendors and therefore needs a PACS that makes this not only possible, but easy to accomplish with minimal advance notice or complexity to the End User Radiologist or the IT staff to pre-configure. 2. The proposed PACS shall interface with the VA VistA (via HL7 and/or DICOM) so as to be able to ensure we receive patient and exam information, either directly or through imaging equipment as an intermediary. The PACS shall then be capable of communicating imaging reports back to the VA VistA Radiology/Nuclear Medicine package, either directly or via an integrated Radiology Voice Recognition System. 2.1 All interface engines ie. HL7, Brokers etc. shall be contractually bound to be supported either with existing or comparable equivalent. 2.2 The vendor shall in future application software and enhancement releases be supportive of the IHE Technical Framework with respect to Integration Profiles and Actors where appropriate to provide the capability of a single User portal interface and Authentication in viewing imaging studies from other Medical Specialties. i.e. Nuclear Medicine, Cardiology, Import Reconciliation Workflow IHE with appropriate Actors. 3. The proposed PACS shall be capable of a high degree of integration with a Radiology Voice Recognition System, such as PowerScribe, Commissure or comparable third party vendor. Integration implies running on the PACS diagnostic workstation and the PACS application passing user authentication and exam information to the voice recognition system, so that users who are already logged into the PACS application and who have selected a specific exam do NOT have to log into the voice recognition application or manually select the exam in the voice recognition application. 4. Since the one PACS will communicate with multiple instances of Vista, the proposed PACS will need to uniquely identify each imaging study, regardless of the site of origin. It shall do this in such a way as to guarantee that the reports are ultimately sent back to the correct Vista system and that any additional site identifiers which might be appended to the accession number are stripped off before the information is sent back to the appropriate Vista system. 5. If the study information is passed from the PACS to the voice recognition system, the PACS shall be able to uniquely identify each study to the voice recognition system. 6. All imaging studies shall be available via śad hoc query ť or Radiologist reading list in less than 3 seconds from any Clinical Workstation or Diagnostic Workstation (regardless of age) on site or via remote VA VPN with 100Mbps LAN speed or lower. 7. Every user (Diagnostic, Clinical, and Web) shall be presented with a RIS-driven chronological timeline of the patient ™s complete Radiology history. Images shall be available with a single click and reports shall be easily available, such as with a śright click ť. 8. Images from the PACS shall be viewable throughout the enterprise via a web-based viewer. This viewer shall be interfaced with Vista/CPRS, such that a user who has already selected a given study on a selected patient in CPRS may launch the web-based PACS viewer and view the correct image(s) without the need for additional user authentication or manual selection of the patient or exam. 8.1As mentioned in 2.1 above, Vendor shall have the capability of providing now or in future releases to be able to provide a single Portal User Interface and Authentication in viewing imaging studies from other Medical Specialties not necessarily archived in the PACS system. i.e. Cardiology, P.V. Vascular, Urology, etc.. 9. Any study that is śad-hoc ť queried using the web access from a standard PC shall be displayed in full fidelity full resolution (in under 3 seconds) with following PC specs: 128MB of RAM, Windows 98 or higher, 350 MHz processor. This performance shall be contractually guaranteed with 1,000 concurrent users. 10. Vendor shall provide for End Users both on site in house and remotely via VA VPN: a)Unlimited # of web access licenses at full fidelity, full resolution (no lossy compression). b)Unlimited # of Diagnostic workstation licenses. c)Unlimited # of Clinical workstation licenses. d)Unlimited # of DICOM associations with scanners. e)Unlimited # of PACS integraded workstation licenses for Advanced visualization 3D software. 11. Vendor shall guarantee 99.99% up-time on the system, with financial penalties for non-compliance. System up-time shall be defined as availability of exam images to the End-User. 12. Vendor shall include maintenance and upgrades of all included hardware and software. 13. Vendor shall supply, at no additional cost, a Vendor Neutral Archive and Storage solution or format with any additional server(s) and storage capacity required to meet the needs of VISN 3, for the term of the contract. 14. Vendor shall provide 24/7 continuous remote monitoring of the PACS hardware and software, though a VA-approved VPN connection. 15. Vendor shall agree to locate all equipment on VA premises, or other locations as determined by VISN 3. 16. Vendor shall comply with all applicable VA security and privacy regulations, as well as applicable non-VA laws and regulations, such as HIPAA. 17. Vendor shall provide, at no additional cost, a complete Disaster Recovery solution, to include: Real-time backup of image files. Continuous log files are updated. Twice daily incremental backup of DB. Weekly full back up DB. T1 lines needed for disaster recovery. Complete disaster recovery within 72 hours of a disaster (fire, flood, etc. that wipes out the server room), with penalties for non-compliance. 18. All images shall be stored on line, all the time, in RAID 5. The system shall not use near-line or off-line storage. 19. Worklist Failover A. The PACS shall have multiple databases that can fail over. B. Vendor shall use an active/active Clustered SQL database running Windows 2000 or Windows XP Professional. C. If the cluster fails, there shall be 3 other servers that can be failed over to provide access to images. 20. Vendor shall supply 24/7 live technical support by telephone. 21. Data Privacy and Confidentiality: 21.1Where appropriate the system shall comply with the Federal Privacy Act. Each party will implement appropriate policies and procedures for purposes of preventing unauthorized access to data, and unauthorized disclosure of data. All information and data relating to DVA's business submitted to the Contractor under this Agreement shall be treated as confidential by the Contractor and shall not, unless otherwise required by law, be disclosed to any third party by the Contractor without DVA's prior written consent. 21.2To the extent required by the provisions of HIPAA and regulations promulgated there under, the Contractor does hereby assure DVA that it will appropriately safeguard protected Patient Health Information (PHI) made available to or obtained by the Contractor. Without limiting the obligations of the Contractor otherwise set forth in this Agreement or imposed by applicable law, the Contractor agrees to comply with applicable requirements of law relating to PHI and with respect to any task or other activity the Contractor performs on behalf of DVA, specifically the Contractor shall: a)Not use or further disclose data other than as permitted or required by this Agreement or as required by law; b)Use appropriate safeguards to prevent use or disclosure of data other than as provided for by this Agreement; c)Report to DVA any use or disclosure of data not provided for by this Agreement of which the Contractor becomes aware; d)Make available data in accordance with applicable law; e)Make internal practices, books, and records relating to the use and disclosure of data received from DVA available to the Secretary of the United States Health & Human Services for purposes of determining DVA' compliance with applicable law (in all events, the Contractor shall immediately notify DVA upon receipt by the Contractor of any such request, and shall provide DVA with copies of any such materials); f)Make available the information required to provide an accounting of disclosures pursuant to applicable law; and g)At termination of this Agreement, return or destroy all data received from DVA that the Contractor still maintains in any form and retain no copies of data. 21.3 Without limiting the rights and remedies of DVA set forth elsewhere in this Agreement or available under applicable law, DVA may terminate this Agreement without penalty or recourse to DVA if DVA determines from substantial and credible evidence that the Contractor has violated a material term of the provisions of this Section of this Agreement and the Contractor has had an opportunity to cure such breach in accordance with the Federal Acquisition Regulations. The Contractor will be held liable for all costs associated with conversion to an alternate system if termination is required. Contractor agrees that this Agreement may be amended from time to time by DVA if and to the extent required by the provisions of HIPAA and regulations promulgated there under, in order to assure that this Agreement is consistent therewith. All patient data acquired by the Contractor through the PACS remains the sole property of VA. 21.4Contractor as part of the contract shall meet all required regulatory deadlines to maintain full HIPPA compliance. An explanation of what the offeror is currently and will be doing to achieve this shall be included in the technical proposal. 22.Proposed PACS shall comply with the latest version of śDICOM Conformance, HL7 Standards Requirements and supportive of the IHE Technical Framework with respect to Integration Profiles and Actors where appropriate for Image Acquisition Modalities in Radiology, Cardiology, Dental, Ophthalmology and Other Specialties ť, Attachment One of this solicitation. 23.Vendor shall provide via Customer Care, (Technical Support), with the individual opening a trouble ticket a follow-up status update within 3 hrs of opening a ticket and a resolution within 8 Hrs. If this is not possible and the trouble ticket needs to be escalated, follow-up status needs to be communicated to the Site Customer Advocate to be prioritized with regard to urgency for resolution. 24. Vendor shall provide now or in a future release a PACS Radiology Dashboard function for the PACS Administrators and End User Radiologist to assist in pro-active key system monitoring and maximizing Radiolgist Productivity. 25. Vendor shall provide an updated yearly Network Diagram and Data Flow Diagram of the VISN3 configuration with IP addresses and Host names. 26. Vendor shall provide an updated yearly Network Diagram of the Disaster Recovery Plan for VISN3. 27.Vendor shall provide a roadmap of how they will provide and insure annual customer training for IT Support staff or End User Radiologist ™s. 28. Vendor shall provide a process roadmap for the migration path for current archieved studies and associated cost for their product. ie. The VA has a mandate at some time to migrate third party PACS Vendor Archieved exams to VA VistA Imaging. Interested parties must possess a valid Federal Supply Schedule/Multiple Award Schedule contract as defined in FAR 8.402 for these supplies and services. Interested parties must submit the Federal Multiple Award Schedule contract number, the section of the Authorized Federal Supply Schedule Pricelist that contains the products and services submitted in response to this RFI, and the contact information for the cognizant contracting officer. This notice is for market research purposes ONLY and is not a Request for Proposals. The Department of Veterans Affairs or VISN 3 will not reimburse interested parties for the cost of their submissions.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/VA24312I0050/listing.html)
Document(s): Attachment; File Name: VA-243-12-I-0050 VA-243-12-I-0050.doc (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=265790&FileName=VA-243-12-I-0050-001.doc); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=265790&FileName=VA-243-12-I-0050-001.doc; Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
Record: SN02607153-W 20111015/111013235016-c543e7f627cc6c25e967ee5ee8af8171 (fbodaily.com)
Source: FedBizOpps Link to This Notice
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Q -- Picture Archiving and Communications System - Attachment