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FBO DAILY ISSUE OF SEPTEMBER 26, 2011 FBO #3593
SOLICITATION NOTICE

R -- IT/ET Advising Services - Solicitation

Notice Date

9/24/2011
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

541511 — Custom Computer Programming Services
 

Contracting Office

Department of the Air Force, Air Education and Training Command, Maxwell AFB Contracting Squadron, 50 LeMay Plaza South, Bldg 804, Maxwell AFB, Alabama, 36112-6334
 

ZIP Code

36112-6334
 

Solicitation Number

F2XHC21195A001-Advising-Maxwell
 

Archive Date

10/14/2011
 

Point of Contact

Xavier L. Rice, Phone: 334-953-5755
 

E-Mail Address

Xavier.Rice@maxwell.af.mil
(Xavier.Rice@maxwell.af.mil)
 

Small Business Set-Aside

N/A
 

Description

Combined Synopsis Solicitation GENERAL INFORMATION The 42nd Contracting Squadron, 50 LeMay Plaza, Bldg 804, Maxwell AFB, AL has a requirement to purchase items as described in the Schedule of Supplies/Services. This is a streamlined combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only notice. A written solicitation will not be issued. This requirement is issued as a request for quote (Reference-Number F2XHC21195A001). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-53 and Defense Federal Acquisition Regulation Supplement Change Notice (DPN) 20110920. It is the contractor's responsibility to become familiar with applicable clauses and provisions. A Firm Fixed Priced Award will be made in accordance with the following the Schedule of Supplies: NAICS Code: 541511; size standard: 25M. The Defense Priorities and Allocations System rating is C9E. IMPORTANT NOTES: a. The government is soliciting for "open market" quotes only. General Services Administration (GSA) quotes will not be considered. b. Neither Multiple Offers nor Multiple Awards will be considered. A single award is anticipated to be made in the resultant contract. NATURE OF ACQUISITION: Maxwell Air Force Base has a requirement to purchase the below listed software. The Schedule of Supplies/Services provides all items, details and quantities required. This procurement will be awarded under Simplified Acquisition Procedures. All inquiries/responses to this notice must be received 29 Sep 2011, Noon. Central Daylight SavingsTime (CDST). SCHEDULE OF SUPPLIES/SERVICES: This acquisition is for the purchase of the following item: CLIN 0001- One year Web-and phone-based service to provide access to time-proven impartial research information IAW Statement of Work. Subscription to provide research and advisory capabilities so HQ AU/A4/6 may maintain a strong program to ensure the effective and efficient expenditure of IT resources within AU schools and centers. POP 30 Sep 11 - 29 Sep 12.. QUOTATION PREPARATION INSTRUCTIONS To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein. Quotes must be complete, self-sufficient, and respond directly to the requirements of this RFQ. a. The offeror must submit a signed and dated quote on company letterhead with unit prices and extended prices in response to the solicitation. In doing so and without taking exception to the requirements of this synopsis/solicitation, including specification, "Schedule of Supplies/Services" and terms and conditions, the offeror agrees to accede to all solicitations requirements. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. b. " Offerors must include a completed copy of the provision at FAR 52.212-3, Alternate I, Offeror Representations and Certifications - Commercial Items and DFARS 252.225-7000, Buy American Act Certificate with quotation. c. Offerors shall provide the following information so that an assessment of the offeror's techncial capabilities to satisfy this requirement can be made: i. Subfactor - Web- and phone-based service supporting access to time-proven, impartial research information (Ref SOW Para 2): Submit a list of accomplished research papers and topics that reflect rigor and coverage of topics by surveying higher education leadership and analysis of academic IT investments and outcome assessments from across public, private, and government post-secondary education programs and universities. Analysis must include trend interpretations of quality of service by providers of academic IT services to higher education. ii. Subfactor - Live access to analysts for tailored solutions (Ref SOW Para 2): Submit a definitive statement that offeror will provide access to subject matter experts to answer questions regarding ET/IT questions pertaining to academic/industry best practices and current and new technologies, as well as tailor solutions during the business hours of hours 7:30 a.m. to 4:30 p.m.CST. iii. Subfactor - On demand analysts' reports detailing studies and recommendations: Vendors (Ref SOW Para 2): Submit a detailed narrative that explains vendor's ability to provide on-demand reports for specific requests by senior academic and IT leaders on strategic IT topics facing higher education. Also, vendor's narrative must explain their ability to generate on-demand reports offering in-depth interpretation and recommendations related to topic area requests uniquely facing military education for near, mid-, and long-term academic IT planning needs. Topic areas should include assessment of best-in-class academic IT service providers, business case assessments for large-scale academic IT purchases, change management of academic IT cultures, emerging capabilities and uses of enterprise architectures and cloud services, academic IT analytics related to best practices in higher education, to name a few. iv. Subfactor - Understanding of application portfolio management premised on colleges/universities and US Government (Ref SOW Para 2): Submit a detailed narrative that explains vendor's experience with sharing best practices among post-secondary education institutions in application portfolio management. Vendors must explain the means to support setting up and using application portfolio management in support of strategic management of IT and ET resources to include the creation and use of metrics for assessing whether technical and related business goals are being met for enabling strategic objectives of a university. v. Subfactor - Survey and collaborative analysis with organizations and leaders in higher education on educational technology trends (Ref SOW Para 2): Submit a detailed narrative that explains vendor's experience with creating and administering an annual survey and collaborative analysis with leaders in higher education (e.g., EDUCAUSE and university-level senior executives) for generating reports on emerging technologies and technology trends to watch in higher education. Narrative must also include an understanding of how leaders can embrace these changes and empower their colleagues to test, adopt, and adapt to these new technologies in post-secondary education institutions. vi. Subfactor - Training on specific vendor-developed research and advisory services (Ref SOW Para 3): Submit a detailed narrative that explains vendor's experience and methods to train and advise senior leadership on strategic IT topic areas facing higher education. Topic areas, for example, must include resident and non-resident blended learning approaches, higher education innovation strategies and methodologies, content development and delivery of emerging new media, best-practices for help desk services and tier-level support for students and faculty. Additionally, narrative can include vendor's experience and methods related to academic IT strategic planning, strategy risk assessment for academic IT investments, instituting and using business-case analysis and enterprise-level academic IT analytics in support of decision making and strategic management of IT and educational technology resources, application portfolio management of IT and educational technology resources spanning across education, research, and outreach services of an university d. Interested parties capable of providing the requirement must submit a written quote to include discount terms, tax identification number, cage code, and DUNS. e. Offerors must provide unit price and extended price for all items referenced in the "SCHEDULE OF SUPPLIES/SERVICES". f. To be eligible to receive an award resulting from this RFQ, contractors must be registered in the DoD Central Contractor Registration (CCR) database, no exceptions. To register, please visit http://www.ccr.gov or by calling 1-888-227-2423. BASIS FOR AWARD Award will be based on technical acceptability and price as follows: (1) Technically Acceptability: Required technical capabilities will be evaluated on a pass/fail basis by assigning a rating of "MET" or "DID NOT MEET". Offerors will be determined technically acceptable based on the following: i. Subfactor - Web- and phone-based service supporting access to time-proven, impartial research information (Ref SOW Para 2): The governement will evaluate offeror's list of accomplished research papers and topics to ensure it adequately reflects rigor and coverage of topics by surveying higher education leadership and analysis of academic IT investments and outcome assessments from across public, private, and government post-secondary education programs and universities. Analysis must include trend interpretations of quality of service by providers of academic IT services to higher education. ii. Subfactor - Live access to analysts for tailored solutions (Ref SOW Para 2): The governement will evaluate offeror's definitive statement to ensure that it provides access to subject matter experts to answer questions regarding ET/IT questions pertaining to academic/industry best practices and current and new technologies, as well as tailor solutions during the business hours of hours 7:30 a.m. to 4:30 p.m.CST. iii. Subfactor - On demand analysts' reports detailing studies and recommendations: Vendors (Ref SOW Para 2): The governement will evaluate offeror's detailed narrative to ensure it adeuately explains vendor's ability to provide on-demand reports for specific requests by senior academic and IT leaders on strategic IT topics facing higher education. Also, vendor's narrative must explain their ability to generate on-demand reports offering in-depth interpretation and recommendations related to topic area requests uniquely facing military education for near, mid-, and long-term academic IT planning needs. Topic areas should include assessment of best-in-class academic IT service providers, business case assessments for large-scale academic IT purchases, change management of academic IT cultures, emerging capabilities and uses of enterprise architectures and cloud services, academic IT analytics related to best practices in higher education, to name a few. iv. Subfactor - Understanding of application portfolio management premised on colleges/universities and US Government (Ref SOW Para 2): The governement will evaluate offeror's detailed narrative to ensure that it adequately explains vendor's experience with sharing best practices among post-secondary education institutions in application portfolio management. Vendors must explain the means to support setting up and using application portfolio management in support of strategic management of IT and ET resources to include the creation and use of metrics for assessing whether technical and related business goals are being met for enabling strategic objectives of a university. v. Subfactor - Survey and collaborative analysis with organizations and leaders in higher education on educational technology trends (Ref SOW Para 2): The governement will evaluate offeror's detailed narrative to ensure that it adequately explains vendor's experience with creating and administering an annual survey and collaborative analysis with leaders in higher education (e.g., EDUCAUSE and university-level senior executives) for generating reports on emerging technologies and technology trends to watch in higher education. Narrative must also include an understanding of how leaders can embrace these changes and empower their colleagues to test, adopt, and adapt to these new technologies in post-secondary education institutions. vi. Subfactor - Training on specific vendor-developed research and advisory services (Ref SOW Para 3): The governement will evaluate offeror's detailed narrative to ensure that it adequately explains vendor's experience and methods to train and advise senior leadership on strategic IT topic areas facing higher education. Topic areas, for example, must include resident and non-resident blended learning approaches, higher education innovation strategies and methodologies, content development and delivery of emerging new media, best-practices for help desk services and tier-level support for students and faculty. Additionally, narrative can include vendor's experience and methods related to academic IT strategic planning, strategy risk assessment for academic IT investments, instituting and using business-case analysis and enterprise-level academic IT analytics in support of decision making and strategic management of IT and educational technology resources, application portfolio management of IT and educational technology resources spanning across education, research, and outreach services of an university CONTRACT TERMS AND CONDITIONS: The following clauses apply: By reference: 52.204-7: - Central Contractor Registration 52.212-4 -- Contract Terms and Conditions -- Commercial Items 52.204-9, Personal Identity Verification of Contractor Personnel 252.204-7004, Alternate A By Full Text: FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, and the following additional FAR clauses under paragraph (b) are applicable: 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards 52.209-6, Protecting the Government's interest When Subcontracting with Contractor's Debarred, Suspended, or Proposed for Debarment 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations 52.222-50Combating Trafficing in Persons 52.222-19, Child Labor-Cooperation with Authorities and Remedies 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-36, Affirmative Action for Workers with Disabilities 52.233-4 Applicable Law for Breach of Contract Claim 52.223-18, Contractor Policy to Ban Text Messageing while Driving 52.225.-13, Restrictions on Certain Foreign Purchases 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders applies to this acquisition, and specifically the following clauses under paragraphs (a) and (b) are applicable: 252.203-7000, Requirements Related to Compensation of Former Dod officials 252.232-7003, Electronic Submission of Payment Requests 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel 252.247-7023, Transportation of Supplies by Sea, with its Alt III 52.252-2, CLAUSES INCORPORATED BY REFERENCE This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): http://farsite.hill.af.mil/vffara.htm (End of clause) AFFARS 5352.201-9101 Ombudsman ((a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM or AFISRA ombudsmen, Center/MAJCOM or AFISRA ombudsmen, Primary: Primary: Mr. David Jones, Deputy Chief,Contracting Division, HQ AETC/A7K; Alternate: Mr. Stephen Smith, Chief, Acquisition Support Branch, HQ AETC/A7KA; Address: 2035 First Street West, Ste 1, Randolph AFB TX 78150-4324; Telephone Numbers: (210) 652 - 7907 or (210) 652-7075; Facsimile Number: (210) 652-8344; and E-mail Addresses: david.jones@randolph.af.mil or stephen.smith@randolph.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU or ARISRA level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. NOTE 1 REQUIRED POSTERS Please utilize the following website to access and download as appropriate EEO posters, Service Contract posters, and disability posters required in accordance with 52.222-26, 52.222-41, and 52.222-36 respectively. http://www.dol.gov/osbp/sbrefa/poster/main.htm (End of Clause) NOTE 2 WAWF-ELECTRONIC SUBMISSION OF INVOICE Reference DFAR Clause 252.232-7003 "ELECTRONIC SUBMISSION OF PAYMENT REQUESTS." Invoices shall be submitted and accepted using Wide Area Workflow (WAWF) web-based system at https://wawf.eb.mil. For information on WAWF including web-based training, visit the web-site and click on "About WAWF". The web-site also contains detailed instructions for setting up your computer to achieve the best results with the system. If you have additional questions contact the WAWF-RA Customer Helpdesk at (866) 618-5988, Option 2 The following information codes will be required to submit your invoices correctly through WAWF: SELECT TYPE OF INVOICE: Contract Specialist/Administrator select only one (1) of the following: 1 Invoice and Receiving Report (Combo) (Creates two documents, an Invoice and a Receiving Report, within one data entry session (Combo). Creating both documents at the same time, rather than separately, is recommended. 0 Construction Invoice (Creates a Construction Payment Invoice from a contract for construction. Both an Inspector and a Contracting Officer must review and accept). Contract Number: Block 2 of the SF1449 Form (If this is a GSA Delivery Order award, enter the GSA NUMBER) Delivery Order: Block 4 of (Order Number) of SF1449 No Dashes - (if applicable) Pay DoDAAC: Block 16a (Payment will be made by) of SF1449 - Pay DoDAAC code is used to route documents to the Defense Finance Accounting office responsible for payment. The accounts payable mailing address can be located in Block 18a of SF1449. You can easily access payment information using the DFAS web site at http://www.dod.mil/dfas. Your contract/purchase order number or invoice will be required to inquire status of your payment. Issue by DoDAAC: Block 9 (Issued by) of SF1449. Contracting office that issued your contract - WAWF uses the code to route the document to the base. Admin DoDAAC: Block 16 (Administered by) of SF1449) Ship-To Code: Block 15 (Deliver To) of SF1449 - This is a crucial piece of information. It will be different for almost every contract issued. Ship-From Code: Not a required field for Air Force contracts. Inspected by DoDAAC: Block 15 (Deliver to) of SF1449 - If an inspection is called for in the document, then you must provide the DoDAAC/Ext this code identifies the inspector. Service Acceptor: Block 15 (Deliver to) of SF1449 - It is used to route documents to receiving service acceptor in WAWF. LPO DoDAAC/Ext: Not a required field for Air Force contracts. ADDITIONAL E-MAIL NOTIFICATIONS: The VENDOR and the DFAS Office will automatically receive a notice; after clicking SUBMIT WAWF will prompt for additional email submissions. The following E-Mail addresses MUST be input in order to prevent delays in processing: Receiver/Acceptor: susan.turley@maxwell.af.mil Contract Specialist: xavier.rice@maxwell.af.mil Contracting Officer: rose.jordan@maxwell.af.mil In addition to the requirement of this local clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests. (End of Clause) The following provisions apply: FAR 52.212-1, Instructions to Offerors, Commercial Items (Jan 2004), applies to this acquisition and is addended to delete paragraphs (e) Multiple offers and paragraph (h) Multiple Awards. FAR 52.212-3, ALT 1 Offerors are reminded that Representations and Certifications are maintained at the following website: http://orca.bpn.gov/publicserach.aspx. In the event Representations and Certifications are not on file, Offerors must include a completed copy of the provisions at FAR Part 52 or on on-line at http://farsite.hill.af.mil. FAR 52.252-1 -- Solicitation Provisions Incorporated by Reference This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil/vffara.htm (End of Provisions) Responses to this notice shall be provided in writing either by e-mail to: Xavier Rice, at xavier.rice@maxwell.af.mil ; or by fax: Attn: Xavier Rice, 334-953-2856. All responses must be received by 29 Sep 2011, Noon. Central Daylight SavingsTime (CDST). Email is the preferred method of communication. Point of Contact: Xavier Rice, Contract Specialist, Phone (334) 953-5755, Fax (334) 953-2856. STATEMENT OF WORK FOR EDUCATIONAL TECHNOLOGY/INFORMATION TECHNOLOGY RESEARCH AND ADVISORY SERVICES 1. Introduction This statement of work is to solicit offers for research and advisory capabilities for the Education Logistics and Communications Directorate (AU/A4/6), to provide a strong program for ensuring the effective and efficient expenditure of limited educational-technology (ET)/information-technology (IT) resources, and to support ongoing ET/IT research by military and civilian personnel assigned to AU/A4/6. The mission of AU/A4/6 is to transform existing Air Force education systems to build a future learning organization employing new learning concepts and leveraging new technologies. The requested ET/IT Research and Advisory Services would achieve this by enabling access to trusted, objective, original ET/IT research, providing recommendations based on experiences of public and private corporations and furnishing personalized expert advice. Period of Performance: One (1) year from award of contract. 2. Approach This statement of work covers several specific areas of innovation and emerging technologies, including: optimization of distance-learning capabilities; organizational agility to support new USAF mission areas and command-structure research; enhancement of ET/IT infrastructure performance and cost-efficiency; research recommendations for implementation of ET/IT cost-avoidance projects; and more ready access for AU/A4/6 personnel to current ET/IT research. The vendor must deliver Web- and phone-based service that provides access to time-proven, impartial research information. This would enable the directorate to capitalize on ED/IT technology, as well as current and emerging markets, as they relate to the education sector. This information and data must be presented in a style suitable for the staff of an educational establishment. Each authorized user at AU/A4/6 would have an individual user ID and password to access the vendor's website(s) or verify credentials on the phone. At a minimum, the ET/IT Research and Advisory Services should consist of: - Targeted research in the ET/IT market - Live access to analysts for tailored solutions - Analysts' reports detailing studies and recommendations - Alerts on items of interest furnished online and via e-mail - Reviews of current technologies impacting the AU/A4/6 mission - Peer-to-peer access to conferences and symposia relating to the AU/A4/6 mission - Expert advice and recommendations on the workforce, skills, and knowledge required to operate and maintain the AU/A4/6 ET/IT enterprise - Review of existing AU/A4/6 ET/IT portfolio with recommendations and most-applicable industry best practices for expanding in an expeditious manner - Review of existing governance structure and process with recommendations for improvement specifically tailored for the AU/A4/6 ET/IT environment and mission - Reports on technology hype cycles to provide a snapshot of emerging and maturing technologies and infrastructure (e.g., topics in wireless, cloud computing, security, networking, and hardware infrastructure) - Review of costs associated with the AU/A4/6 ET/IT enterprise compared to other similar-scope educational institutions as well as government and commercial organizations-with recommendations for containing and reducing costs Customers supported: Air University, Maxwell AFB, AL 3. Special Requirements - Training. AU/A4/6 member(s)/delegate(s) receiving research or advisory licenses must receive, or at least be offered, vendor-provided instruction, online or via email, on the use of the research and advisory services IAW this Statement of Work. Training should be of sufficient nature-length, depth, and/or breadth-to familiarize them on how to use and navigate the system. - Registration. While it is the responsibility of AU/A4/6 to establish personnel requiring research and advisory services, the vendor should establish and maintain user identification credentials, user IDs, and passwords.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/USAF/AETC/MaxAFBCS/F2XHC21195A001-Advising-Maxwell/listing.html)
 

Place of Performance

Address: Maxwell AFB, Maxwell AFB, Alabama, 36112, United States

Zip Code: 36112
 

Record

SN02591511-W 20110926/110924233538-ca6fd7bf2fa83df15c4cb5da7e6c2b7d (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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