Loren Data's SAM Daily™

FBO DAILY ISSUE OF SEPTEMBER 08, 2011 FBO #3575
DOCUMENT

R -- COURIER SERVICE Veterans Health Care System of the Ozarks (VHSO) - Attachment

Notice Date

9/6/2011
 

Notice Type

Attachment
 

NAICS

492110 — Couriers and Express Delivery Services
 

Contracting Office

Department of Veterans Affairs;Veterans Healthcare System of the Ozarks;Purchasing & Contracting (90C);1100 N. College Ave.; Fayetteville AR 72703
 

ZIP Code

72703
 

Solicitation Number

VA25611RP1024
 

Response Due

9/26/2011
 

Archive Date

11/25/2011
 

Point of Contact

Dena Young
 

E-Mail Address

oung@va.gov<br
 

Small Business Set-Aside

Total Small Business
 

Description

COURIER SERVICES STATEMENT OF WORK (SOW) 1. General 1.1 The Department of Veterans Affairs (VA) currently utilizes a service type contract to provide for commercial courier services for the main campus of the Veterans Healthcare System of the Ozarks (VHSO) - Fayetteville, AR, and the Community-Based Outpatient Clinics (CBOC) in Ft. Smith, AR; Ozark, AR; Jay, OK; and Branson, MO. 1.2 Prior to first delivery, contractor must provide proof of vehicle availability, proof of adequate spill kits for vehicles, proof of driver training, and a signed business associate agreement (BAA). 1.3 Courier staff shall segregate and deliver items to appropriate locations within the VHSO system to ensure pharmaceuticals arrive at the appropriate Pharmacy point of contact, Laboratory specimens arrive at the Pathology & Laboratory Medicine Service, mail arrives at the mail room, etc. 1.4 VHSO or CBOC shall appropriately prepare all items for transport including packaging in CO coolers with contractor provided dry ice. VHSO and CBOC staff must appropriately label all items. 1.5 The contractor shall identify patient names on samples and match to paperwork provided. The contractor must maintain confidentiality of names and samples in accordance with HIPAA guidelines. 2. Scope & Requirements 2.1 The scope of courier services includes pickup and delivery of daily items of business between the CBOC's and the main VHSO campus. Items picked up and delivered include small packages, clean/soiled small instruments, lab specimens, paperwork, records and files, x-ray films, mail, prescriptions, small (hand held) medical equipment items, bottle medical gases, general office supplies and medical supplies. 2.2 Courier runs will be conducted each workday between the VHSO mail location, listed below as "VHSO Main" and each pickup/drop off location listed below according to the schedule. a.The services covered by this contract shall be furnished by the contractor as defined herein. Services will not be required on the following Federal Holidays: New Years Day Martin Luther King's Birthday Presidents Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Christmas Flexibility regarding sequencing of the VHSO campus pick up stops "a" through "d" is allowable, however all locations "a" through "d" will be checked each day to ensure all items have been picked up timely. 2.3 Pickup and Drop off locations: a. VHSO Main Mail Room Bldg 8 1100 N. College Fayetteville, AR 72703 b. VHSO AOD Emergency Dept 1100 N. College Fayetteville, AR 72703 c. VHSO Lab 4th floor, bldg 2 1100 N. College Fayetteville, AR 72703 d. VHSO Pharmacy First floor, bldg 1 1100 N. College Fayetteville, AR 72703 e. Branson CBOC 5571 Gretna Road Branson, MO f. Ft. Smith CBOC 1500 Dodson Ft. Smith, AR g. Ozark CBOC 2713 W. Commercial Ozark, AR h. Jay CBOC 1569 Main Street Jay, OK i. DFI Mail Sorting 2887 N College Fayetteville, AR 2.4 Courier runs will be conducted as requested by the COTR between the VHSO main location, and the alternate pickup/drop off location listed below. It is estimated that the Harrison CBOC location "j" will require a weekly stop. j. Harrison CBOC 707 N. Main Street Harrison, AR 2.5 Daily courier runs will begin at the VHSO campus, locations "a" through "d" in section 2.3 between the hours of 8:00 am and 11:00 am depending on the destination of the courier trip. Arrival and departure times are governed by several clinical factors and where stated, must be followed on each trip. 2.5.1 Trip 1 - VHSO to Ft. Smith CBOC & return "Pick up items from VHSO between 11:00 am and 12:00 noon "Arrive in Ft. Smith, pick up and depart Ft. Smith CBOC by 1:00 pm. "Drop mail items at DFI. "Return to VHSO by 4:00 pm. Lab items will be taken to P&LMS location "c", mail will be taken to the mailroom location "a", pharmacy items will be taken to Pharmacy location "d". 2.5.2 Trip 2 - VHSO to Branson CBOC& return "Pick up items from VHSO no earlier than 8:00 am. "Arrive in Branson, pick up and depart Branson CBOC no earlier than 3:00 pm. "Return to VHSO no later than 6:00 pm. Lab items will be taken to P&LMS location "c, pharmacy items will be taken to Pharmacy location "d", all other items will be taken to the AOD location "b". 2.5.3 Trip 3 - VHSO to Jay CBOC & return "Pick up items from VHSO no earlier than 8:00 am. "Arrive in Jay, OK, pick up and depart Jay CBOC no earlier than 2:00 pm. "Return to VHSO no later than 4:00 pm. Lab items will be taken to P&LMS location "c, pharmacy items will be taken to Pharmacy location "d", mail will be taken to the mailroom location "a". 2.5.4 Trip 4 - VHSO to Ozark CBOC & return "Pick up items from VHSO no earlier than 8:00 am. "Arrive in Ozark, AR, pick up and depart Ozark CBOC no earlier than 2:45 pm. "Return to VHSO no later than 5:00 pm. Lab items will be taken to P&LMS location "c, pharmacy items will be taken to Pharmacy location "d", mail will be taken to the mailroom location "a" or after hours to the AOD location "b". 2.5.5 Trip 5 - VHSO to Branson CBOC& return with stop in Harrison CBOC. "Pick up items from VHSO no earlier than 8:00 am. "Arrive in Branson, pick up and depart Branson CBOC no earlier than 3:00 pm. "Return to VHSO no later than 6:00 pm. Lab items will be taken to P&LMS location "c, pharmacy items will be taken to Pharmacy location "d", all other items will be taken to the AOD location "b". 2.6 No items may be retained or held by the contractor overnight except empty containers. If any item cannot be delivered the courier driver will immediately report the circumstances to the AOD for resolution. 2.7 Accidents involving any courier vehicle carrying GO property will be immediately reported by the driver to the VHSO AOD. The contractor will take steps to protect all GO property until a pick up from an accident site can be arranged. 3. Acronyms 3.1 This section lists acronyms that are used in this Statement of Work and other parts of the solicitation. AOD - Administrative Officer of the Day - VHSO 479-443-4301 x65331 CO - Contractor owned COTR - Contracting Officer Technical Representative DOT - Department of Transportation FDA - U.S. Food & Drug Administration GO - Government owned HIPAA - Health Insurance Portability and Accountability Act OGA - Other Government Agency (Other than VA) OSHA - U.S. Department of Labor, Occupational Safety and Health Administration P&LMS - Pathology & Laboratory Medicine Service VA - Department of Veterans Affairs VHSO - Veterans Healthcare System of the Ozarks, Fayetteville, AR. VISN - Veterans Integrated Service Network. 4. Government-Furnished Property 4.1 Totes for transporting medical instruments, containers for lab specimen and pharmaceutical mailers will be provided as GO property by the VHSO. 5. Contractor-Furnished Equipment 5.1 All equipment and materials required to perform on the contract (other than what is specifically listed in section 4, Government-Furnished Property) shall be provided by the contractor. Contractor owned equipment shall be maintained by the contractor without additional cost to the Government. Contractor owned equipment shall be kept in good operating condition and appearance, in accordance with applicable regulations, standards and normal good practices. 5.2 The contractor will be required to provide spill kits for each vehicle used, and train drivers on proper use of the spill kits to contain spilled blood, specimens, or chemicals. 5.3 The contractor will be required to provide coolers and dry ice to maintain cold temperatures of specimens during transportation. 6. Quality Assurance Requirements 6.1 The contractor will provide a delivery ticket for each delivery indicating items picked up, originating location and destination. A copy of the delivery ticket will be left with the point of contact where the pickup occurred, and a copy of the delivery ticket will be left with the point of contact where the delivery occurred. 6.2 The contractor will immediately report to the destination point of contact, and the COTR any items that appear to have been compromised during delivery. This includes items packed for temperature sensitivity that may have reached high temperatures, items labeled with patient information where labels have come off, or items that opened during transport. SCHEDULE Base Year : Est QtyUnit Cost Total Cost Trip 1 - VHSO to Ft. Smith CBOC 250$__________$__________ Trip 2 - VHSO to Branson CBOC198$__________$__________ Trip 3 - VHSO to Jay CBOC 250$__________$__________ Trip 4 - VHSO to Ozark CBOC 250$__________$__________ Trip 5 - VHSO to Branson CBOC w/ Harrison 52$__________$__________ Total Base Year $__________ Option Year 1 : Est QtyUnit Cost Total Cost Trip 1 - VHSO to Ft. Smith CBOC 250$__________$__________ Trip 2 - VHSO to Branson CBOC198 $__________$__________ Trip 3 - VHSO to Jay CBOC 250$__________$__________ Trip 4 - VHSO to Ozark CBOC 250$__________$__________ Trip 5 - VHSO to Branson CBOC w/ Harrison 52$__________$__________ Total Option Year #1 $__________ Option Year 2 Est QtyUnit Cost Total Cost Trip 1 - VHSO to Ft. Smith CBOC 250$__________$__________ Trip 2 - VHSO to Branson CBOC198$__________$__________ Trip 3 - VHSO to Jay CBOC 250$__________$__________ Trip 4 - VHSO to Ozark CBOC 250$__________$__________ Trip 5 - VHSO to Branson CBOC w/ Harrison 52$__________$__________ Total Option Year #2 $__________ Option Year 3 : Est QtyUnit Cost Total Cost Trip 1 - VHSO to Ft. Smith CBOC 250$__________$__________ Trip 2 - VHSO to Branson CBOC198 $__________$__________ Trip 3 - VHSO to Jay CBOC 250$__________$__________ Trip 4 - VHSO to Ozark CBOC 250$__________$__________ Trip 5 - VHSO to Branson CBOC w/ Harrison 52$__________$__________ Total Option Year #3 $__________ Option Year 4 Est QtyUnit Cost Total Cost Trip 1 - VHSO to Ft. Smith CBOC 250$__________$__________ Trip 2 - VHSO to Branson CBOC198$__________$__________ Trip 3 - VHSO to Jay CBOC 250$__________$__________ Trip 4 - VHSO to Ozark CBOC 250$__________$__________ Trip 5 - VHSO to Branson CBOC w/ Harrison 52$__________$__________ Total Option Year #4 $__________
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/FaVAMC564/FaVAMC564/VA25611RP1024/listing.html)
 

Document(s)

Attachment
 

File Name: VA-256-11-RP-1024 VA-256-11-RP-1024_2.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=252055&FileName=VA-256-11-RP-1024-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=252055&FileName=VA-256-11-RP-1024-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02563162-W 20110908/110906235134-32f1e11b5f1e7b71d9fc41602e0f1764 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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