SOLICITATION NOTICE
Q -- Disinfection Byproduct Analysis of Water Concentrates
- Notice Date
- 7/29/2011
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541380
— Testing Laboratories
- Contracting Office
- RTPPODUS Environmental Protection Agency109 T.W. Alexander DriveMail Code: E105-02Research Triangle ParkNC27709USA
- ZIP Code
- 00000
- Solicitation Number
- RFQ-RT-11-00132
- Response Due
- 8/22/2011
- Archive Date
- 9/21/2011
- Point of Contact
- Jeffery Clodfelter
- E-Mail Address
-
Clodfelter.Jeffery@epa.gov
(Clodfelter.Jeffery@epa.gov)
- Small Business Set-Aside
- N/A
- Description
- THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FEDERAL ACQUISITION REGULATION (FAR) SUBPART 12.6 'SOLICITATION FOR COMMERCIAL ITEMS', AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION. QUOTATIONS ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED.This solicitation number is RFQ-RT-11-00132 and is being issued as a full and open competition Request for Quotation (RFQ) using FAR Part 13 Simplified Acquisition Procedures. This effort will support the US EPA National Health and Environmental Effects Research Laboratory (NHEERL). The associated North American Industry Classification System (NAICS) Code: 541380- Testing Laboratories, which has a Small Business Size Standard of $12 million. The United State Environmental Protection Agency (EPA) intends to award a contract for the Integrated Systems Toxicology Division within NHEERL. General: The contractor shall perform chemical analyses (for the 75 analytes listed below in Table 1) on drinking water samples for the U.S. Environmental Protection Agency, National Health and Environmental Effects Research Laboratory, Integrated Systems Toxicology Division, 109 T.W. Alexander Drive, Research Triangle Park, N.C. 27709 (heretofore, referred as the government). The government w ill provide initial water samples for this project over a period of approximately 9-10 months, with options to obtain further analyses after the base period. This work is part of a collaborative project called the Four Lab Study, which involves treatment of drinking water, concentration of this drinking water, chemical analysis of disinfection by-products (DBPs) formed in the water, and toxicological study of the drinking water concentrates. This contract will be to carry out chemical analysis. The contractor shall measure 75 priority DBPs in several types of water samples: the underlying source water (1x), 1x disinfected water, source water concentrated by reverse osmosis (nondisinfected RO), nondisinfected RO samples further processed by lyophilizatization/freeze-drying (nondisinfected LY), RO concentrates treated with chlorine, RO concentrates treated with chloramines, LY concentrates treated with chlorine, and LY concentrates treated with chloramines. The concent rates are expected to have DBPs at concentrations between 100 and 400-fold greater than the 1x water from which they will be derived. Methods for these non-regulated priority DBPs can be found on the U.S. EPA-ERD website at www.epa.gov/athens/publications/DBP.html and as described in Pressman et al., 2010 (Environmental Science and Technology, 2010 (Oct); 44(19):7184-92). To meet data quality objectives, it is critical that the DBPs be measured in one laboratory; this increases the ability to develop quantitative understanding of the relative proportions of the chemicals. The overall experimental objectives of this project are 1) to develop integrated chemical and toxicological assessments of water concentrates prepared by various methods (RO and LY); 2) to develop an understanding of the impact of disinfection scenarios on DBP formation and toxicity; and 2) to develop an understanding of the impact of seasonal effects (winter, spring, summer, fall) on both the DBPs formed and on the in vitro toxicity of the DBP concentrates. Government Furnished Items: The government will provide water samples collected and stored in appropriate containers (the government pays the cost of shipping water samples overnight to the contractor). Based on the availability of commercially available standards, the government will provide a minimum of 10 chemical standards; supplying more than 10 standards will be at the convenience of the government. Specific Phases: The contractor shall perform chemical analyses on drinking water samples (1x raw and treated water, treated water concentrates, and raw water concentrates). The contractor shall provide concentration data for the 75 listed chemical analytes for these water samples. The contractor shall perform the chemical analyses for each specific analyte within the specified holding time for that analyte. The contractor will be provided the sample within 24 hours of collection. Concentration data for samples shall be provided to EPA within 45 working days of receipt of the samples. To meet data quality objectives, it is critical that each DBP be measured only in one laboratory. SPECIFIC PHASES WITHIN THE STATEMENT OF WORK: Phase 1 is for the QA plan. Phases 2, 3, 4 and 5 are for analysis of subsets of the water concentrates and Phase 6 is for the report on the analysis of the complete set of water concentrates. Phase 1: Within 4 weeks of award of the contract, the contractor shall develop a QA plan that includes the operating procedures (OPs) for analysis of the 75 chemicals. The draft deliverable shall be submitted to the U.S. EPA within 4 weeks of the date of contract award. It shall include a draft Excel data spread sheet for entry and reporting of the data. After receipt of the draft deliverable, a conference call/meeting (based upon the geographic location of the contractor and the convenience of EPA) shall be scheduled between EPA and the contractor. This call shall be at a m utually convenient time. The EPA will provide, at least 5 working days in advance of this call/meeting, comments on the draft deliverable. At the meeting/call, the EPA will clarify any issues or questions that the contractor has with regard to the EPA comments and the contractor will be able to clarify any questions that have arisen due to EPA comments on the work plan. All reports shall be sent to the EPA project officer via e-mail. Phase 2: Phase 2 is for the chemical analysis of a subset of the total samples to be provided, of up to 9 water samples. The U.S. EPA shall notify the contractor a minimum of 3 weeks in advance of the expected date of sample delivery. Paying careful attention to the holding time of the each analyte, the contractor shall analyze the provided samples for the 75 chemicals listed in Table 1. Phase 3: Phase 3 is for the chemical analysis of a subset of the total samples to be provided, of up to 9 water samples. The U.S. EPA shall notify the contr actor a minimum of 3 weeks in advance of the expected date of sample delivery. Paying careful attention to the holding time of the each analyte, the contractor shall analyze the provided samples for the 75 chemicals listed in Table 1. Phase 4: Phase 4 is for the chemical analysis of a subset of the total samples to be provided, of up to 9 water samples. The U.S. EPA shall notify the contractor a minimum of 3 weeks in advance of the expected date of sample delivery. Paying careful attention to the holding time of the each analyte, the contractor shall analyze the provided samples for the 75 chemicals listed in Table 1. Phase 5: Phase 5 is for the chemical analysis of a subset of the total samples to be provided, of up to 9 water samples. The U.S. EPA shall notify the contractor a minimum of 3 weeks in advance of the expected date of sample delivery. Paying careful attention to the holding time of the each analyte, the contractor shall analyze the provided samples for the 75 chemicals listed in Table 1. Phase 6: Phase 6 is the essential task of providing the report out of the data from the analyses of the water samples. The draft report shall be provided to the U.S. EPA within 30 working days of receipt of the last set of water samples. The report will include the data spreadsheet and copies of SOPs, the raw data, and QC data such as calibration curves. Please note that electronic copies are preferred. The U.S. EPA shall provide comments, if any, on the draft data report within 20 working days of receipt of the report (the U.S. EPA shall notify the contractor if they will be out of the office for an extended period of time, which shall move the date for providing comments to the contractor forward for that period of time). After receipt of the draft deliverable, a conference call/meeting (based upon the geographic location of the contractor and the convenience of EPA) will be scheduled between EPA and the contractor. This call shall be at a mutually convenient time. The EPA will provide, at least 5 working days in advance of this call/meeting, comments on the draft deliverable. At the meeting/call, the EPA will clarify any issues or questions that the contractor has with regard to the EPA comments and the contractor will be able to clarify any questions that have arisen due to EPA comments on the work plan. All reports are to be sent to the EPA project officer via e-mail. Basic Effort: Prior to providing the Phase 1 samples, water concentrates will be supplied to the contractor so that they may become familiar with analysis of concentrated samples (it is anticipated that this will occur in the summer of 2011). The project will involve the analysis of four sets of water samples (including duplicates or triplicates) of the following types: (1) the underlying source water (1x), (2) 1x water treated with chlorine, (3) 1x water treated with chloramines, (4) source water concentrated by reverse osmosis (non disinfected RO), (5) nondisinfected RO samples further processed by lyophilizatization/freeze-drying (nondisinfected LY), (6) RO concentrates treated with chlorine, (7) RO concentrates disinfected by chloramines, (8) LY concentrates treated with chlorine, and (9) LY concentrates treated with chloramines. No more than 9 samples will be supplied per set. A total of 4 sets of samples will comprise the base period. No more than 9 types of water samples will be included in each set. The number of replicates per set depends on the number of water samples in each set, so that the total number of extractions does not exceed 18 per analyte per set of samples. For example, when 9 types of water samples are included in the set, the samples will be run in duplicate; if 6 types of water samples are included in the set, the samples will be run in triplicate. The number of types of water samples included in each set (up to 9 maximum) will depend on the availability of samples a nd sufficient water volume. Upon request by the government representative, the contractor shall allow an onsite visit to the laboratory. Table 1. List of 75 Chemicals to be Analyzed can be located on page 4 of the SOW. The Government intends to award a firm fixed purchase order for a twenty-four (24) month period of performance for 72 replicates. The following FAR provisions apply to this solicitation: 52.212 1, Instructions to Offerors Commercial Items, FAR 52.212-2, Evaluation ? Commercial items are as follows: 1. Technical Approach-Demonstrated technical approach to the Statement of Work. Specifically, the offerors should provide details regarding the specific analytical methods that would be used for the listed analytes. The analytical method details should include the extraction method, the detection method (including type of instrumentation to be used), other sample work-up details (including quenching agents if needed for either residual chlorine or chloramines), preservatives to be used for the specific analytes, the volume requirements for each analyte to be run in triplicate, detection limits, precision, and accuracy of the methods to be used. 2. Qualifications of the Team Lead and Study Personnel- The offeror shall provide specific, relevant experience, and availability for the team lead and other personnel assisting in analyses for the chemicals listed in Table 1. Offerors will be evaluated on the adequacy of the person who will lead the team, his/her experience, and his/her educational background and personnel with experience in analyzing the 75 chemicals listed in Table 1 of the SOW. 3. Demonstrated Past Performance- Submit a list of 3 customers for who like or similar sample analysis have been performed within the past 2 years. Include specific points of contact and phone numbers. Past performance will be evaluated on 1) quality of product or service; 2) timeliness of performance (ability to adhere to deadlines); and overall customer satisfaction. 4. Price-The Government intends to award a single contract to the responsible offeror whose technically acceptable proposal offers the 'Best Value' to the Government price and other factors considered. For this requirement, 'best value' will be determined based on technical approach, qualifications of personnel, past performance and price. For this requirement, technical approach, qualifications of personnel, past performance are significantly more important than price. All offerors are to complete the On-line Representations and Certifications at https://orca.bpn.gov/. In accordance with FAR 52.204-7(b)(1)Central Contractor Registration, all prospective awardees shall be registered in the CCR database prior to award, during performance, and through final payment of any contract or purchasing agreement resulting from this solicitation. All offerors are to include with their offers a complete copy of provision 52.212-3, Offeror Representa tions and Certifications ?Commercial Items. The following FAR clauses apply to this acquisition: 52.212 4, Contract Terms and Conditions Commercial Items. The following additional FAR clauses which are cited in clauses 52.212 5 are applicable to the acquisition; 52.219-28, Post Award Small Business Program Representation; 52.222-3 Convict Labor, 52.222-21 Prohibition of Segregated Facilities, 52.222 26, Equal Opportunity; 52.222 35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era; 52.222 36, Affirmative Action for Handicapped Workers; 52.222 37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era; 52.222-50 Combating Trafficking in Persons; 52.225-13 Restrictions on Certain Foreign Purchases; 52.232 33, Payment by Electronic Fund Transfer-Central Contractor Registration; 52.222-41 Service Contract Act of 1965, As Amended; 52.222-42 Statement of Equivalent Rates for Federal hires. Any applicable wage determination(s) wil l be made a part of the resultant contract. All technical questions are to be forwarded to the Contracting Specialist at the following email address: Clodfelter.jeffery@epa.gov. Offerors should review the Statement of Work, Evaluation Criteria and other information posted with this Request for Quotation on EPA's website at the following address: http://www.epa.gov/oam/rtp_cmd. Arrow down to the CURRENT SOLICITATIONS section and click on the solicitation. ALL FURTHER INFORMATION RELATED TO THIS SOLICITATION WILL BE LOCATED AT THE EPA WEBSITE. Please submit two copies each of the technical and price proposal (including pricing sheet) to U.S. Environmental Protection Agency, RTP Procurement Operations Division, Attn: Jeffery Clodfelter (E105-02), 4930 Old Page Road, Durham, NC 27703. All offers are due by August 22, 2011, 12:00 p.m. (noon), ET. No telephonic or faxed requests will be honored. E-mail proposals are acceptable and should be e-mailed to: clodfelter.jeffery@ep a.gov
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