SOLICITATION NOTICE
54 -- NATO International Competitive Bidding (ICB): Various Sized Tents and Heating Ventilation and Air Conditioning (HVAC) Units
- Notice Date
- 7/28/2011
- Notice Type
- Presolicitation
- NAICS
- 928120
— International Affairs
- Contracting Office
- Department of Commerce, Bureau of Industry & Security, Department of Commerce, 1400 Pennsylvania Avenue, NW, Room 1099D, Washington, District of Columbia, 20230
- ZIP Code
- 20230
- Solicitation Number
- IFB-NAMSA-5HQ27002-3-5
- Archive Date
- 8/22/2011
- Point of Contact
- Elsie Carroll, Phone: 202-482-8228, Lee Ann Carpenter, Phone: 202-482-2583
- E-Mail Address
-
elsie.carroll@bis.doc.gov, LeeAnn.Carpenter@bis.doc.gov
(elsie.carroll@bis.doc.gov, LeeAnn.Carpenter@bis.doc.gov)
- Small Business Set-Aside
- N/A
- Description
- The NATO Maintenance and Supply Agency (NAMSA) intends to advertise for International Competitive Bidding (ICB) on works and services within the framework of the Investment Committee. Eligible firms will be invited to provide bids for the implementation of projects for various sized tents and Heating Ventilation and Air Condition (HVAC) Units entitled: 5HQ27002 Office and Accommodation Buildings, 5HQ27003 Large Buildings, and 5HQ27005 Environmental Control Equipment for 2 x 500 man camps to be acquired now and an additional 2 x 500 man camps for possible acquisition after 2014. NAMSA intends to use the one step ICB procedure. Consideration will be given to partial offers only in the event that no full offer is deemed compliant. The estimated value of this project is €15.7 million. The Department of Commerce will be using IFB-NAMSA-5HQ27002-3-5 as its reference for the Invitation for Bid (IFB). The information to be provided to the bidders will be NATO UNCLASSIFIED. SUMMARY DESCRIPTION: The following information contains excerpts from the Statement of Work that will be released during the ICB. 1.1 Project Objectives. The contractor shall furnish to NAMSA all tented facilities including the associated heating and air conditioning equipment, electrical wiring, and communications' distribution equipment in accordance with the requirements in this Statement of Work (SOW). NAMSA will acquire facilities for 2 x 500 Man Camps as outlined in Annex A with an intention to procure two additional camps in the future. These facilities will be based on two families of tents: a large span tent frame that offers tents of three different lengths and a small span tent frame that offers tents of two different lengths. The facilities will be integral to rapidly deployable headquarters camps for NATO military forces that may be established over a wide range of geographic environments and climatic conditions. These facilities will be: a) stored in outdoor storage arrangements until needed; b) configured and loaded quickly for a specific mission; c) transported by sea, land or air including by C-130 aircraft using ISO type shipping containers that are limited in height to 2.438m and length to 6.058m; d) erected and connected rapidly by skilled soldiers who may be unfamiliar with these particular tents; e) combined with other facilities to constitute a pre-planned camp; f) deployed on exercises for short periods each year or deployed on military operations as required; g) operated 24 hours per day, 365 days per year, with minimum maintenance under harsh field conditions during operations for a period lasting up to two years; h) dismantled, repacked, stored and re-used a minimum of five operational cycles with only minimum refurbishment; i) maintained by soldiers with basic skills during deployed exercises and operational periods and by skilled tradespersons when not deployed, in accordance with the contractor's recommended logistics support program; j) expected to perform reliable service without loss of function at any time during deployed exercises and operational periods; k) designed, constructed, and supported in consideration of a vendor defined maintenance program that would provide 20 years of service life; l) used to provide tented accommodations, offices, conference rooms, and minor commercial and industrial facilities for a diverse range of military headquarters needs. These facilities will include heating, ventilation and air conditioning systems, electrical equipment and wiring, and internal communications distribution equipment that are appropriate for each use. 1.2 Major Components. 1.2.1 Tented facilities will accommodate different functions in a number of different sized tents. The general concept is to divide all tents into two "families": larger and smaller. The intent of the SOW is that a larger family of tents, consisting of Type A, Type B and Type C tents, be fitted with the same cross sections, frames, window types, and supporting structures. The smaller family of tents, consisting of Type D and DD, will have their own cross sections, frames, window types and supporting structures. The families will have door units that are largely common. Both families of tents will have heating, ventilating and air conditioning units, electrical wiring installations, communication distribution equipment, and flooring that are tailored to their particular function. 1.2.2 The larger family of tents will have an approximate width of 10 meters with the height from the floor to the nearest obstacle of at least 2.2 meters. The total height of Types A, B and C tents should be kept as low as possible. The tent sizes are as follows: a) Type A - approximately 40 meters long. b) Type B - approximately 30 meters long. c) Type C - approximately 10 meters long. 1.2.3 The smaller family of tents will have a nominal width of 6 meters with the height from the floor to the nearest obstacle of at least 2.2 meters. The total height of Types DD and D tents should not be higher than 4.0 m. The tent sizes are as follows: a) Type D - approximately 5 meters long. b) Type DD - approximately 10 meters long. 1.3 General Specifications. The general requirements of this solicitation are provided below: 1.3.1 The contractor shall be responsible for the complete works as specified in this SOW, including performance of all materials used within the contract and any factory testing that may be required as part of their proposal. 1.3.2 The proposal shall clearly address answers to mandatory SOW requirements by referring to specific sections and/or paragraphs in the SOW. A compliance matrix to demonstrate this shall be included in the proposal. The manufacturer's recommendations on the use of equipment and components, the positioning of equipment and any additional requirements such as brackets, fixings or assemblies to facilitate the intended use, shall be deemed to have been allowed for in the prospective contractor's detailing and pricing. 1.3.3 The SOW sets out the requirements, but does not preclude the contractor from proposing alternative solutions that meet the performance requirements. The proposal shall provide complete details in all such instances and shall describe them as "alternatives", after first meeting the specified requirement. In addition NAMSA has requested the option of procuring possible additional camps of equipment beyond those confirmed as requirements in the SOW. These possible additions, to be identified in Annex A of the SOW, should be priced separately, be priced by line item, and should not be included in the bid price. NAMSA will choose to exercise this option within 2 years of the initial contract award in order for the stipulated price to apply. 1.3.4 All tentage, frames, supports, flooring, doors, heating ventilating and air conditioning units, electrical and communications distribution equipment, and all other loose items must be packed and shipped within a 6058 mm standard sea container with a height limited to 2438 mm. These containers will meet ISO 668 specifications and will be supplied by others. The contractor will provide re-usable racks and storage boxes for this equipment which facilitates efficient storage and safe shipment. 1.4 Climatic and Geographical Conditions. 1.4.1 Climatic and Geographic Conditions are based on Allied Environmental Conditions and Test Publications (AECTP) - 200 (Edition 3) for the range of A1 to C1 Climatic Zones. The equipment described in this SOW shall be capable of remaining functional under these environmental conditions. The proposal shall specify how the proposed equipment meets these conditions by providing specific reference as to how the equipment was tested and certified under the environmental conditions listed in paragraphs 1.4.2 to 1.4.8 inclusive. Certification must also include those conditions in combination when they form the worst case, such as maximum wind and snow load acting simultaneously 1.4.2 The project site can be established on almost any large, mostly flat location. This may also include plateaus up to 3000m above sea level. 1.4.3 All proposed equipment shall be designed to ensure operations at all environmental conditions with ambient peak temperature and relative humidity values as defined in AECTP - 200 (Edition 3) for zones A1 - Extreme Hot Dry, B2 - Wet Hot, and C1 - Intermediate Cold. The equipment must be capable of sustaining effective operations in ambient temperatures ranging between -32°C and +49°C (-33°C to +71°C for storage and transport). 1.4.4 The equipment shall support steady winds of up to 31m/s and shall remain safe under gusts up to 52m/s coming from any side. 1.4.5 NAMSA requires that the equipment remain operational, safe and undamaged under a snow load of 100 kg/m². Since NAMSA intends to clean the snow from structures between major storms, the structures must simultaneously support snow cleaning operations while under this maximum (100 kg/m²) snow load 1.4.6 The equipment shall be designed to remain waterproof, operational and safe under rain falls, snow or hail of 31mm/min at sea level during 1 min and at an average 1.9mm/min during 12 hours. 1.4.7 The equipment shall be designed to not require heavy maintenance actions under wind carrying up to 1.0g/m3 of dust and sand. 1.4.8 Ice accumulation shall not damage or prevent the equipment from functioning. 1.5 Installation. 1.5.1 The proposed equipment shall ensure fast and easy unpacking, assembly, disassembly and re-packing by soldiers with limited training and minimum supervision. This requirement applies also to local labor using limited engineer equipment and standard hand tools provided by others. In general, all components must be capable of being installed without the use of any specialized tools or heavy engineer equipment. Where specialized tools are required, such as locking keys or purpose designed wrenches, they should be identified in the proposal, provided by the contractor, and included in the bid price. Engineer equipment such as cranes, fork lifts and scissors lifts may be available (provided by others) on occasion, but assembly and erection must be possible without their presence. 1.5.2 The time required to setup the equipment and the safety of the soldiers while setting up the equipment are critical decision points for NAMSA and will form part of the evaluation criteria. Therefore, to be considered compliant for this solicitation, a simple and rapid assembly and/or set process must be proposed. Any method for easy identification such as color coding or numbering should also be considered as long as this does not detract from the primary parts identification system, the MDS/bar code (to be described in the SOW). The contractor must demonstrate in his proposal the ability to erect each type of tent shell by a team of 14 untrained soldiers without any assistance of engineer equipment and must provide the estimated time of erection of each type of tent. The erection time of the A type tent, from packing container to a completely weatherproof structure, must not exceed 8 hours with the erection time of the other tent types reduced in proportion to their tent sizes. Wiring and communications equipment as well as dividers, vestibules and corridors do not need to be included. 1.5.3 Tents will generally be erected on roughly graded soil or gravel although, on occasion, they may be erected on tarmac or concrete. Transverse and longitudinal slopes of up to 5% must be possible as should local undulations and uneven grading of the same magnitude. 1.5.4 Tents shall be set up in accordance with Health and Safety Standards in force in the EU or equivalent standards of a NATO Country. These standards shall be identified in the proposal and appropriate references to the applicable portions provided, such as personal protection, rigging, or elevated platforms. No individual tent component should impose a lift greater than 40 kg on a single team member, thus limiting the maximum component size to 560 kg. Maximum use of lifting handles and straps should be included to ensure the components can be lifted safely by the requisite number of personnel. 1.5.5 All installation details shall be fully explained in the Facility Manual. 1.6 Commercial off the Shelf (COTS) Products. 1.6.1 NAMSA desires to procure high quality products that represent the best, affordable technology that is available from NATO nations. All requirements shall be met with "commercial off the shelf" (COTS) products, whose performance and support documentation have been field-proven in the Armed Forces of a NATO country or in comparable industrial uses such as refugee camps. The proposal shall provide details of experience and references with contact information specifying how the items were used in the field by the Armed Forces of a NATO country or a comparable industry. 1.6.2 Some of the items may need to be "purpose built" for this requirement and these items must be clearly identified in the proposal. 1.7 Transportability. 1.7.1 Shipping containers (provided by others) shall have overall (outside) dimensions of a 6058 mm ISO container and be limited in height to 2438 mm with a width also of 2438 mm. The gross weight shall not exceed 14,000 kg when ready for transport. Containers will meet all of the ISO 668 specification for classification, dimensions and marking. 1.7.2 All containers are subject to off road movement by the military Demountable Rack Off loading and Pick-up Systems (DROPS) for container handling. It is important that the internal fittings, packaging, and dunnaging withstand such conditions, in particular the steep angle of loading and unloading. This must be demonstrated by an off-road test. 1.7.3 All material will be shipped in these standard ISO shipping containers. 1.7.4 If a standard shipping container is to be modified for the stowage of equipment bought under this contract, the Facility Manual shall include the modified container as an item of equipment for which maintenance and support data is required. 1.8 Lighting. 1.8.1 The contractor shall include impact resistant, fluorescent lighting in all tents. The lighting fixtures shall be surface mounted lamps with fiberglass reinforced bodies and acrylic diffusers that are corrosion resistant. The fixtures shall be penetration and water proof to IP 65 and shall provide the illumination levels meeting requirements detailed for each tent sub-type in the SOW. 1.8.2 There shall be no external lighting on the tents. 1.9 Power. Power will be provided from the camp distribution system at 400/230 V, 3 phase, 50 Hz, (4 wire plus earth i.e. L1, L2, L3, N, PE), to the individual tents, in accordance with the contractor's estimated tent demand. The local power distribution shall include an RCD or earth leakage device that the contractor must take into consideration when determining the type of equipment used. The contractor's panel will further distribute the power as required, in all types of tents. 1.10 General Electrical Requirements. The contractor shall design and perform all electrical work in a workmanlike manner. The contractor must provide all the material to the quality level required to ensure compliance of the finished work with the applicable National Standards in force in a NATO Country, conditional upon these Standards being compatible with IEC 60364 published by the International Electrotechnical Commission. These National Standards shall be used as the ruling factor in all technical electrical decisions to be made during the execution of the work, and shall override all other considerations. The proposal must specify the National Standards in force in a NATO Country that the prospective contractor intends to use. 1.11 Fire Codes and Standards. All tents, including materials and internal systems, must be designed and certified for life safety in accordance with the National Fire Code of a NATO country. All component items must achieve a set standard in accordance with national fire retardant specifications of this country (e.g. DIN 4102 (Part 1 - Fire Resistance for class B2 material), NEN 6068, ULC-S101, or ASTM E119). A reference to the National Fire Code to be employed as well as to the material specification and certification is required as a part of the proposal. 1.12 General Heating and Air Conditioning Requirements. 1.12.1 The contractor shall provide a mechanism for heating, cooling and ventilating of the tented units to maintain the temperature, humidity and noise at a comfortable level throughout the possible range of environmental conditions outlined previously at paragraph 1.4. The contractor must consider different standards for specific functions of the tents like: offices, accommodations or workshops. The contractor must provide the range of temperatures he intends to maintain for each type of facility in his proposal and will include technical backup (i.e. calculations) indicating how the heater and air conditioner sizes were determined to meet these requirements in the proposal. Further details will be provided in the SOW. 1.12.2 Heating and air conditioning can be combined within a single unit (preferred) or provided as separate units, depending on the contractor's recommendation. A variety of unit sizes, including several units within the larger tents, may be used but an efficient design will achieve the fewest number of different sized units throughout all of the containers. All components must meet the appropriate National electrical and building codes, where these codes comply with IEC 60364, and the air conditioning refrigerant must be R -134. A log book, in accordance with STEK (Association for the Recognition of Refrigeration Engineering Firms in the Netherlands) regulations, or equivalent, shall be provided for each air conditioning unit. 1.12.3 Heating and air conditioning units must limit the noise of their mechanical equipment and of air moving through ducts to 65 dB(A) measured 1.0 m from the source with both internal and external measurements. HVAC units will have a two speed fan control. 1.13 General Appliance and Smoke Detector Standards. Installed electrical appliances such as lighting fixtures, air conditioning units, and heating equipment, and other included electrical equipment, shall be rugged, high quality items that meet appropriate National Standards in force in a NATO Country. A description of their specifications, including the manufacturer's name, model number and reference to certification with National Standards, shall be included in the proposal for all installed electrical appliances. Smoke detectors and electrical alarms are also included in this requirement. 1.14 Communications Equipment Standards. All communications equipment must conform to the communications equipment standards of a NATO country. The contractor must indicate these standards in his proposal. 1.15 Earthing. All earthing (grounding) of the electrical systems and panels in the tented systems must be in conformance with the applicable national Electrical Standards as identified in paragraph 1.11 The system earthing for each tent will be provided through the EN 60309 connector at the service entrance. 1.16 Quality of Manufacturing and Material. 1.16.1 Fit-for-Purpose. All tents and associated technical documentation shall be fit-for-purpose with all components separately and in concert, capable of fulfilling the function for which the facilities were specified. ILS deliverables under this contract shall also be shown to be fit-for-purpose. 1.16.2 Structural Certification. The structural reliability of key components, such as frames, anchoring systems, supplementary weather tie downs, and other structural parts must be proven by documentation from a structural engineering company or structural test facility that provides objective evidence and be shown in the proposal. The structural strength of each of the tents, as well as corridors and vestibules, must be certified as being capable of remaining standing, with all components fully functional, and with no permanent damage under the combined effects of the snow and wind loads indicated in paragraph 1.4 while catering for the dead load of the structure as well as live loads caused during snow clearing operations when such snow clearing is completed without the use of heavy equipment. 1.16.3 Workmanship. All parts and accessories shall be constructed and finished in a workmanlike manner with particular attention given to removal of burrs and sharp edges, accuracy of dimensions, thoroughness of soldering, welding, painting, alignment of parts and assemblies, and the tightness of screws, bolts, and other fasteners. 1.16.4 Fabric Quality. General design and quality criteria for any proposed tentage shall comply with STANAG 2996 "Properties of Tentage Materiel". The weatherproof and structural aspects of the fabric must be certified and tested during all weather and structural related tests. 1.16.5 New Material. All elements must be made from new material. 1.17 Environmental Protection and Health and Safety 1.17.1 In an effort for continually improving the quality of the environment, the Environmental Policy implemented by NAMSA General Services Program requires the suppliers with whom it deals having implemented a documented Environmental Management System (EMS) and applying the best practices available in that field. 1.17.2 The contractor must take all reasonable and practical measures to protect the public and his own employees against accidents and to safeguard the environment. 1.17.3 The design shall consider the environment impact of the equipment during its life cycle and disposal and the documentation shall provide the appropriated recommendations to the users. 1.17.4 The contractor is responsible for the implementation of all the environmental protection policy of a NATO Nation or equivalent EU environmental standards and regulations. The Contractor's environmental protection measures must be, as a minimum, in accordance with EU regulation 2037/2000, EU directives 2002/95/EC, 2002/96/EC, 2008/1/EC and,2008/50/EC, Kyoto protocol on Global Warming, national, regional and local laws and regulations. 1.17.5 The Contractor shall provide with his proposal: 1.17.5.1. A copy of EMS certification together with a clear scope definition 1.17.5.2. A statement of the contractor's environmental policy 1.17.5.3. Copies of accreditations/ permits/ licenses/ approval documents issued by relevant environmental authorities 1.17.5.4. A statement of contractor responsibilities under the applicable environmental regulations and how compliance of them is to be verified 1.17.5.5. A copy of recent Environmental Management System audit reports taken by a third party auditor 1.17.5.6. Requirements applicable for that project will be detailed in the SOW. Please note that actual quantities to be included in the IFB may vary slightly form those specified above. BIDDING PROCEDURE Before a U.S. firm can be nominated to the bidders list for this ICB procurement, it must be approved for participation in NATO ICB. Firms are approved for NATO ICB on a facility-by-facility basis. The Department of Commerce approves facilities that are located within the United States. U.S. firms will find a copy of the U.S. NATO ICB application at the following website: http://www.bis.doc.gov/defenseindustrialbaseprograms/OSIES/NATOprograms/index.htm The NATO ICB application is a one-time application. The application requires supporting documentation in the form of 1) a company resume and 2) an annual report or set of financial documents indicating compilation, review, or audit by an independent CPA. The application and supporting documentation may be submitted as e-mail attachments. If, when submitting the application, your firm is interested in a specific NATO ICB project, please include the following in the text of your email: - the title and/or solicitation number of the project - the name/phone/FAX/email of the point of contact for the bid documents After approval of your one-time NATO ICB application, the Department of Commerce will then know to follow up by issuing a Declaration of Eligibility (DOE) for that project. A DOE is used to nominate an approved firm to the bidders list for a particular NATO ICB project. IMPORTANT DEADLINES Final date to request a DOE (and, for U.S. facilities not yet approved for NATO ICB, to submit a completed NATO ICB application): 17 August 2011 Planned date for distribution of the IFIB package: not before 31 August 2011 Planned closing date for receipt of bids: TBD
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- Place of Performance
- Address: unspecified, Belgium
- Record
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