SOLICITATION NOTICE
99 -- Meeting Planning Services
- Notice Date
- 7/27/2011
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541690
— Other Scientific and Technical Consulting Services
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, Clinical Center/Office of Purchasing & Contracts, 6707 Democracy Blvd, Suite 106, MSC 5480, Bethesda, Maryland, 20892-5480
- ZIP Code
- 20892-5480
- Solicitation Number
- 11-008726
- Point of Contact
- Lynda Johnson, Phone: 301-594-3111
- E-Mail Address
-
lynda_johnson@nih.gov
(lynda_johnson@nih.gov)
- Small Business Set-Aside
- N/A
- Description
- Please email any responses to this solicitation to ljohnson@cc.nih.gov Title: Meeting Services / Adults with Chronic Health Care Needs Expert Panel Rehabilitation Medicine Department, CRC, National Institutes of Health Statement of work Introduction: A critical issue in health care reform concerns how to realign health care delivery systems in order to manage the health care of persons with ongoing and costly needs for care. To address this issue, we have examined the overlapping health care needs of two population groups: persons with chronic medical conditions and persons with disabilities. In a series of analyses, we used the Medical Expenditure Panel Survey (2002-2004 and 2006-2008) to provide a profile of the health, service use, access, and insurance coverage of the population of working age Adults with Chronic Health Care Needs (ACHCN) which includes those with chronic health conditions and disabilities. We found that over half of working aged adults reported one or more chronic conditions. Among adults with ADL or IADL limitations, 35% reported four or more chronic conditions. Relative to persons without chronic health care needs, ACHCN had significantly more service use, access problems, and four times more health care expenditures. Disability consistently predicted higher ER use, hospitalization rates and greater access problems. The group reporting ADL/IADL limitations reported annual medical expenditures totaling $100 billion dollars, more than was spent on the entire working age population without chronic health care needs. For the 25 million adults reporting both chronic conditions and disabilities, 23% were uninsured during the year. The overall prevalence of chronic conditions among the U.S. working aged, coupled with the high concentration of multiple chronic conditions among those with disabilities, underscores the importance of reforming health care delivery systems to provide person-centered care over time. New policy-relevant measures that transcend diagnosis and functional limitations are required in order to track the ongoing needs for health services these populations present. Going forward, RMD has identified areas in which to build upon this existing work. Based on what we have learned thus far, coordination of care is a paramount concern for ACHCN. In the pediatric realm, medical home models of care have proliferated. Many pediatric practices have developed the means to identify and track children with ongoing, elevated needs for health and related services (e.g. Children with Special Health Care Needs), including children with chronic conditions, disabilities, or both. Furthermore, several large-scale health surveys now utilize a criteria-based definition of Children with Special Health Care Needs, providing policymakers and practitioners a nationally representative profile of the health, functioning and service needs of this population group. While the new health care reform law specifically calls for the development and testing of medical home models of care in adult populations, there are as yet few validated tools for identifying and tracking adults with ongoing needs for health care, or for assessing their coordination needs in the context of survey research or health care delivery. RMD plans to develop and pilot test several screening tools which can be used by survey researchers and health care providers to further identify and assess the service needs, utilization patterns and access to care of Adults with Chronic Health Care Needs. In order to proceed, the Epidemiology and Biostatistics Section of RMD will need to identify and convene meetings with disability measurement, health service, and other research experts who, in conjunction with NIH, will develop detailed plans for the creation and testing of ACHCN criteria, definitions and screening measures. The purpose of this contract is to obtain the meeting services needed to enlist the expert team of scientists, provide reimbursement for their services, convene meetings of the team, and manage the meetings (such as developing agendas and recording proceedings). It is anticipated that the services of 8-12 content experts will be needed for roughly 4 days during the base year. In addition, at least one in-person meeting of the content experts at NIH will be required, along with regularly scheduled teleconferences. Scope of the Contract: The contractor shall work directly with Government staff and other NIH contractors to complete defined tasks. The overall project will be managed via task orders that will provide a detailed description of the work to be done, documentation requirements, and deliverable products. A single task order will be issued for the base period of performance and for each subsequent option year. Task Areas and Specific Tasks The activities for which task orders shall be issued include, but are not limited to the following: 1) Assist NIH Staff locate, compile, and select relevant background literature and preparatory information 2) Assist NIH Staff identify additional, nationally-recognized content experts in disability and chronic condition measurement. 3) Contact potential content experts regarding work requirements and determine willingness to participate on expert panel. 4) Once the panel has been formed (estimated at 8 - 12 content experts), the contractor will: a. Arrange telephone, video, and/or in-person meetings of the panel (including NIH participants), b. Assist in the development of meeting agendas, c. Arrange meeting space at NIH as necessary, d. Arrange transportation to/from meetings, e. Handle all meeting related communications, including online collaborations f. Document and distribute meeting proceedings, and g. Handle all reimbursement for travel and services of the panel members One or more deliverable items shall be required for each task order. Deliverables may include: 1) Compilation of background literature and preparatory documents; 2) Description of method for identifying content experts; 3) Documentation of work requirements for panel; 4) List of experts who were enlisted on panel as well as those who declined; biographical sketches for panel members; 5) Meeting agendas, proceedings, and summary documents; 6) Record of communications with content experts; 7) Website for panel communications; 8) Development of budget and detailed expenditures relative to panel activities. Required Skills and Capabilities The individual(s) or company awarded this contract must possess the following skills and capabilities: 1) Proven project management capabilities in academic or government research settings 2) Experience convening content expert panels 3) Previous work on disability studies / health services related projects 4) Experience with online collaboration tools (e.g. Google Docs, WebEx, etc.) 5) Previous experience managing Government contracts and reimbursement 6) NIH computing security certification Period of Performance: Period of performance is for an initial base period of 12 months after contract award and up to two, 12 month option periods.
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- SN02512594-W 20110729/110727235420-052a35b7ad9535e256060568bf2f599f (fbodaily.com)
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