SOLICITATION NOTICE
65 -- Surgical video system.
- Notice Date
- 7/18/2011
- Notice Type
- Presolicitation
- NAICS
- 339112
— Surgical and Medical Instrument Manufacturing
- Contracting Office
- Department of Veterans Affairs;GLAC (69D);5000 W. National Ave;Milwaukee WI 53295-0005
- ZIP Code
- 53295-0005
- Solicitation Number
- VA69D11RQ1261
- Response Due
- 8/2/2011
- Archive Date
- 8/17/2011
- Point of Contact
- Antonio Reyes
- E-Mail Address
-
2-5416<br
- Small Business Set-Aside
- N/A
- Description
- DEPARTMENT OF VETERANS AFFAIRS Justification and Approval For Other Than Full and Open Competition 1. Contracting Activity: Department of Veterans Affairs, Great Lakes Acquisition Center, 115 South 84th Street, Milwaukee WI 53214-1476. Justification for Other than Full and Open Competition for PR# 695-11-3-020-0141 1.2. Nature and/or Description of the Action Being Processed: Justification and approval for other than full and open competition for an urgent requirement for Milwaukee, WI VA. Procurement for a firm fixed price one time purchase of an Olympus Endoscopy Visera Pro Surgical Video System to include one (1) OTV-S7PRO video system, one (1) WM-NP1 Video Procedure Cart, one (1) MAJ-181 Flat Panel Swing Arm, one (1) OEV-261H HD LCD Monitor, one (1) CLV-S40 PRO 300W Visera Pro. 3. Description of Supplies/Services Required to Meet the Agency's Needs: The Milwaukee VA Medical Center requires a cart based surgical video system to be used in the GU suite in the newly built SCI building. This video endoscopy system will allow the viewing of live, color endoscopy images of the interior of the body during GU procedures. Images are displayed on monitors included in the system which allow the observation of images simultaneously by several clinicians during clinical procedures. The Visera Pro video system and accessories are the only source that will be able to view and transmit images from our currently owned Olympus endoscopes. This processing system will also connect to our teleurology equipment to allow for images to be transferred to monitors in the hospital's main GU suite on the 7th floor, which is not easily accessible to patients in wheelchairs. The equipment listed below needs to be delivered directly to the new SCI building before 5/30/2011. Delivery can be scheduled with Ed Seramur x41354. The system must include the following line items: Line itemProduct NumberProduct DescriptionQuantityCost 1OTV-S7PROOTV-S7PRO VISERA PRO VIDEO1$15,000.00 2WM-NP1VIDEO PROCEDURE CART (NARROW)1$2,948.95 3MAJ-181FLAT PANEL SWING ARM K100010171$890.51 4OEV-261HOLYMPUS 26 IN FULL HD LCD MONITOR1$6,240.00 5CLV-S40PROCLV-S40 PRO 300W VISERA PRO1$9,120.00 Total Cost: $34199.46 4. Statutory Authority Permitting Other than Full and Open Competition: (X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1; ( ) (2) Unusual and Compelling Urgency per FAR 6.302-2; ( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3; ( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5; ( ) (6) National Security per FAR 6.302-6; ( ) (7) Public Interest per FAR 6.302-7; 5.Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Web-based market research was conducted. It was found that Stryker and Penatx do offer high definition video endoscopy systems, however, only Olympus video systems would be compatible with our current Olympus colonoscopes. The hospital currently has colonoscopy equipment that is compatible with the Visera Pro video systems and light sources from Olympus. If we purchased equipment from another vendor, we would need to replace the endoscopes and video carts throughout the hospital. Since a single unit is being purchased, there would be no justification in subjecting the medical center to the high cost that would be incurred by procuring all new equipment from a different vendor. Any cost in new equipment would not be matched in cost savings by selecting a vendor other than Olympus. Web site market research has indicated video processors and light sources must be from the same manufacturer as the endoscope vendor. These systems are not interchangeable across manufacturers. Additional research has revealed Olympus is the only vendor that offers the combination of narrowband imaging, high definition video, digital zoom and endoscopes with small distal tip diameters. 6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Web-based market research has indicated that video processors and light sources must be from the same manufacturer as the endoscope vendor. These systems are not interchangeable across manufacturers. Additional research has shown that Pentax and Stryker offer similar products, none of which are compatible with our current endoscopy equipment throughout the hospital. Additional research has revealed Olympus is the only vendor that offers the combination of narrowband imaging, high definition video, digital zoom and endoscopes with small distal tip diameters. 7. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: The government pricing from Olympus is significantly less than the commerical list price for all of the items requested. The anticipated cost is deemed to be fair and reasonable based on the government pricing versus the commercial list price for the items. Commercial PriceGovernment Price 1. OTV-S7PRO$21,000.00$15,000.00 2. WM-NP1$3,650.00$2,948.95 3. MAJ-181$1,107.25$890.51 4. OEV-261H$8,034.00$6,240.00 5. CLV-S40PRO$12,000.00$9,120.00 8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Web-based market research was conducted. It was found that Stryker and Penatx do offer high definition video endoscopy systems, however, only Olympus video systems would be compatible with our current Olympus colonoscopes. The hospital currently has colonoscopy equipment that is compatible with the Visera Pro video systems and light sources from Olympus. If we purchased equipment from another vendor, we would need to replace the endoscopes and video carts throughout the hospital. Since a single unit is being purchased, there would be no justification in subjecting the medical center to the high cost that would be incurred by procuring all new equipment from a different vendor. Any cost in new equipment would not be matched in cost savings by selecting a vendor other than Olympus. Web site market research has indicated video processors and light sources must be from the same manufacturer as the endoscope vendor. These systems are not interchangeable across manufacturers. Additional research has revealed Olympus is the only vendor that offers the combination of narrowband imaging, high definition video, digital zoom and endoscopes with small distal tip diameters. 9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None. 10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: See Section VI above. 11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: For future purchases the hospital could buy equipment that is compatible with different manufactures. 12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief. NAMEDATE __________________________________________________________ TITLEFACILITY 13. Approvals in accordance with FAR 6.304 a.Contracting Officer's Certification: (required) I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. __________________________________________________________ NAMEDATE __________________________________________________________ TITLEFACILITY b. VISN/PCA QA: I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. *This signature may be the VISN NCM/PCM if the Contracting Officer and Contracting Supervisor is the same individual. __________________________________________________________ NAMEDATE __________________________________________________________ TITLEFACILITY c.NCM/PCM: I certify the justification meets requirements for other than full and open competition. __________________________________________________________ NAMEDATE Network/Program Contract Manager VISN 12 SAO: I certify the justification meets requirements for other than full and open competition. __________________________________________________________ DirectorDate Service Area Office d. VHA HCA's Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval (over $50 million), approve (up to $50 million) for other than full and open competition. __________________________________________________________ Head of Contracting Activity (HCA)DATE Veterans Health Administration e.VHA Senior Procurement Executive Approval (over $50million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for other than full and open competition. __________________________________________________________ Deputy Assistant SecretaryDATE Senior Procurement Executive (SPE) Department of Veterans Affairs
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAGLHS/VAGLHCS/VA69D11RQ1261/listing.html)
- Record
- SN02502496-W 20110720/110719001036-caf89531d42d36a94da6d74897ca7697 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |