PRESOL | 28 | Purchase of Engine Control Components

FBO DAILY ISSUE OF JULY 09, 2011 FBO #3514
SOLICITATION NOTICE

28 -- Purchase of Engine Control Components

Notice Date: 7/7/2011
Notice Type: Combined Synopsis/Solicitation
NAICS: 336322 — Other Motor Vehicle Electrical and Electronic Equipment Manufacturing
Contracting Office: Department of Homeland Security, United States Coast Guard (USCG), Commanding Officer (C2CEN), USCG Command and Control Engineering Center, 4000 Coast Guard Boulevard, Portsmouth, Virginia, 23703-2199, United States
ZIP Code: 23703-2199
Solicitation Number: HSCG44-11-Q-PCZ332
Archive Date: 7/28/2011
Point of Contact: James A Lassiter, Phone: (757)686-2149
E-Mail Address: james.a.lassiter@uscg.mil
(james.a.lassiter@uscg.mil)
Small Business Set-Aside: N/A
Description: Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information in this notice. This announcement constitutes the ONLY solicitation and no other solicitation document will be issued. This solicitation is issued as a Request For Quote number HSCG44-11-Q-PCZ332. This number is for tracking purposes only. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-51. The USCG Command Control and Communications Engineering Center(C3CEN) in Portsmouth Va. intends to award a Firm Fixed Price Purchase Order Contract for the Line Items as listed below. This procurement will be processed in accordance with FAR Part 12 and 13. The North American Industry Classification System (NAICS) is 336322. The SBA size standard is 750 Employees. Due to this Acquisition being considered to be a Sole Source, Original Equipment Manufacturer(OEM) Specific Procurement it is not anticipated that the Contracting Officer will receive 2 or more Offers from qualified Small Business Concerns; therefore IAW FAR 19.502-2(a) This IS NOT A Small Business Set-A-Side. Due to the compatibility and parts/logistical support of existing USCG Systems & Components it is required that the Items are to be "OEM" specific and therefore are to be Manufactured by Mann Diesel North America Inc., Only. Substitute proposed brands will NOT be considered for award. Requirement is for: ten (10) each, Variable Delay Timers, part number 79-201/01; ten (10) each, Variable Delay Timers, part number 79-201/02; and twenty (20) each Flasher Assemblies, part number 79-211 all Manufactured by Man Diesel Turbo North America, the original equipment manufacturer (OEM). The parts requested are exact replacements that make up the Engine Stop Electronic Circuit Card that is a part of the 110' Class Marine Propulsion System. The USCG C3CEN intends to purchase on a non-competitive basis with Man Diesel North America. The proposed contract action resulting from this synopsis/solicitation for commercial supplies is the Governments intention to solicit and negotiate with only one source under the authority of FAR 6.302-1 & 13.106-1(b). Interested persons/parties may identify their interest and capability to respond to the requirement or submit proposals. This notice of intent is not a request for competitive quotations/proposals. However, all quotations/proposals received within 5 days after date of publication of this synopsis/solicitation will be considered by the Government. A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement, and for informational purposes for future acquisitions. The contractor for this proposed Sole Source contract is: MAN DIESEL NORTH AMERICA Cage Code: 5P630. An EPLS/CCR/BINCS Contractor Verification Information search was conducted on Jul/07/2011; by the Contracting Officer listed below, the Contractor appears to be in Good Standing with the Government and does not on the EPLS list. The Coast Guard does not own nor can they obtain specifications, drawings, plans or other technical data for these items. Request for drawings/specs will be disregarded. Items are to be New items. Used or Refurbished items are not acceptable. Due to the compatibility and parts/logistical support of existing USCG Systems & Components it is required that the items are to be OEM Specific. Substitute proposed Brands/Manufactures will NOT be considered for award. Any Offerors that are authorized Man Diesel Distributors are encouraged to provide a Firm Fixed Price Quotation IRT this Fed-Biz-Ops Solicitation. The Government intends to award a contract resulting from this solicitation to the responsible bidder proposal conforming to the solicitation which will be most advantageous and Best Value to the Government, price and other factors considered. The Required Delivery Date is 30 Days ARO. Unless otherwise stated all items will be required to be shipped to the USCG C3CEN ERF 2401 Hawkins Point Road, Baltimore, MD. 21226. FIRM FIXED Price Proposals may be submitted on company letterhead stationary and must include the following information: Cost Breakdown, Unit Price, Extended Price, Payment Terms and discount offered for prompt payment. The closing date and time for receipt of offers is JUL/13/2011@7:00AM EST. Facsimile and Email quotes are acceptable and may be faxed to (757) 686-4018 or Emailed to the POC James A. Lassiter, Contracting Officer, james.a.lassiter@uscg.mil. *PLEASE NOTE* Interested Offerors are to provide Firm Fixed Prices and Delivery Information by JUL/13/2011@7:00AM EST. Delivery Information is to include the Shipping Terms the Offerer is proposing, FOB Origin or FOB Destination. Destination is preferred by USCG/GOV. If proposing FOB Origin, provide Shipping cost as a separate line item. ITEMS WIL BE REQUIRED TO BE SHIPPED TO BALTIMORE MD. 21226 Required Delivery Date is 30 Days ARO. Anticipated Award Date for the PO Contract is JUL/14/2011, this date is approximate and not exact. Schedule B: Line 1: 10 each of- Variable Delay Timers, part number 79-201/01 Line 2: 10 each of- Variable Delay Timers, part number 79-201/02 Line 3: 20 each of- Flasher Assemblies, part number 79-211 PLEASE NOTE: THIS IS NOT A SMALL BUSINESS SET-A-SIDE. The Following FAR Provisions apply to this Acquisition: FAR 52.212-1 Instructions to Offerors FAR 52.212-2 Evaluation-Commercial Items (a) Overall Best Value to the Government FAR 52.212-3 Offeror Representations and Certifications-Commercial Items, Offerors should be registered in CCR The Following FAR Clauses apply to this Acquisition: FAR 52.212-4 Contract Terms and Conditions-Commercial Items FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items The government intends to award a Purchase Order Contract resulting from this solicitation to the responsible bidder/offeror quotation conforming to the solicitation which will be most advantageous and Overall BEST VALUE to the Government, price and other factors considered. FAR 52.212-1 Instructions to Offerors-Commercial Items (JUN 2008), FAR 52.212-2 Evaluation-Commercial Items (JAN 1999)- award will be made to the Offeror proposing the Best Value to the Government considering specification,price, delivery, and past performance, and quality. FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (APR 2011) to include Alt I (APR 2002). These certifications must be included with quote and can be accessed and downloaded via FedBizOps with this RFQ. Contractors are encouraged to submit through http://orca.bpn.gov FAR 52.212-4 Contract Terms and Conditions -Commercial Items (JUNE 2010) with the following addendas: FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998), the full text of the clause may be accessed electronically at Internet address http://www.arnet.gov/far; A Data Universal Numbering System (DUNS) Number is the primary identifier in FAR 52.204-7 Central Contractor Registration (CCR)(APR 2008). Contractors are located and identified in CCR by their DUNS number. To facilitate payment via Electronic Funds Transfer - CCR, contractors should be registered in the CCR. A DUNS Number can be obtained via www.dnb.com and CCR registration can be obtained via www.ccr.dlis.dla.mil FAR 52.212-5, Contract Terms and Conditions to Implement Statutes or Executive Orders Commercial Items (APR 2011), The following Clauses and others as indicated by the Contracting Officer as applicable shall apply to the awarded contract. FAR 52.222-50 Combating Trafficking in Persons (FEB 2009) FAR 52.233-3 Protest After Award (AUG 1996) FAR 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) FAR 52.222-3 Convict Labor (June 2003) FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies (AUG 2009) (E.O. 13126),; FAR 52.222-21 Prohibition of Segregated Facilities (FEB 1999) FAR 52.222-26 Equal Opportunity (MAR 2007)(E.O. 11246), FAR 52.222-35 Equal Opportunity for Special Disable Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEPT 2006) (38 U.S.C. 4212), FAR 52.222-36 Affirmative Action for Workers with Disabilities (JUN 1998)(29 U.S.C. 793), FAR 52.222-37 Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era, and Other Eligible Veterans (SEPT 2006)(38 U.S.C. 4212), FAR 52.223-18 Contractor Policy to Ban Text Messaging While Driving (SEPT 2010) FAR 52.225-1 Buy American Act-Supplies (FEB 2009) FAR 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008)(E.O. 12722,12724,13059.13067,13121, and 13129) FAR52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (OCT 2003)(31 U.S.C. 3332) The above/following clauses are incorporated by reference, entire clause(s) available at http://www.arnet.gov/far; NOTICE TO OFFERORS CONCERNING REPRESENTATIONS AND CERTIFICATIONS: This solicitation contains FAR Clause 52.204-7, Central Contractor Registration and FAR Provision 52.204-8, Annual Representations and Certifications. In accordance with FAR 4.1201 prospective contractors are required to submit annual representations and certifications via the Online Representations and Certifications Application (ORCA) at http://orca.bpn.gov. Please ensure completion prior to submission of your quote. Also note that paragraph (b) of FAR 52.204-8, applies. Pursuant to the requirement of the Competition in Contracting Act (CICA) as implemented by FAR Subpart 6.3, HSAR 3006.3, HSAM 3006.3, HSAM, CGAP 1206.3, and in accordance with (IAW) requirements of FAR 6.303-1, the justification for the use of the statutory authority under FAR Subpart 6.302-1 is justified by the following facts and rationale require under FAR 6.303-2 as follows: Justification for Other Than Full And Open Competition 1. Agency and contracting activity: The Department of Homeland Security, U.S. Coast Guard Command, Control and Communications Engineering Center (C3CEN) Ports Va. 2. Nature/description of the action being approved: The U.S. Coast Guard C3CEN ERF has a requirement, on a sole source basis, for the purchase of electronic repair and replacement parts to be used in centralized depot repair of U.S. Coast Guard Electronic Equipment, specifically the Engine Stop Electronic Circuit Card that is a part of the 110' Class Cutter Marine Propulsion System. 3. Description of supplies/services: A Purchase Request will be issued for the purchase of: ten (10) each, Variable Delay Timers, part number 79-201/01; ten (10) each, Variable Delay Timers, part number 79-201/02; and twenty (20) each Flasher Assemblies, part number 79-211 all manufactured by Man Diesel Turbo North America, the original equipment manufacturer (OEM). The parts requested are exact replacements that make up the Engine Stop Electronic Circuit Card that is a part of the 110' Class Marine Propulsion System. 4. Identification of the justification and the rationale: This statutory authority permitting other than full and open competition is 10 USC 2304(c)(1) implemented by FAR Subpart 6.302-1, entitled "Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements". 5. Demonstration that the nature of the acquisition requires use of authority cited: The OEM specifications for these items are proprietary commercial property. The Coast Guard did not purchase this information when Marine Propulsion Control Systems for 110' Class Cutters were originally purchased. Man Diesel & Turbo North America, Inc. originally manufactured the Marine Control Propulsion System, the Engine Stop CCA that makes up the Marine Control Propulsion System and the Delay Timers and Flasher Assembly components that make up the Engine Stop CCA. Adequate item information, documentation, and specifications are not available to develop an appropriate purchase description for full and open competition. Man Diesel is the only known provider meeting system requirements for form, fit, function, configuration, records, and integration with the installed Marine Propulsion Control System, Engine Stop CCA's. Any variances could cause catastrophic damage to the ships' propulsion systems and pose a serious safety risk to ships' crews. 6. Description of efforts made to ensure that offers are solicited from as many potential sources as is practicable: In accordance with FAR Subpart 5.2, in an effort to solicit as many potential sources as practical, a RFQ will be posted on FEDBIZOPS. 7. Determination by the Contracting Officer that the anticipated cost to the government will be fair and reasonable: The Contracting Officer will determine fair and reasonableness based on competition on FEDBIZOPS and as compared to past purchases of the same or similar Items. 8. Description of Market Research: Market research as prescribed in FAR Part 10 was conducted by the Contracting Officer's Technical Representative. The Internet was searched using part numbers and item names for a list of manufacturers/vendors that could provide time delay relays and flasher modules; several companies were contacted and no one could meet the OEM specification. The market research showed that only Man Diesel could provide replacement parts that meet the minimum technical specifications to ensure compatibility with existing electronic and mechanical circuitry and to ensure that safe operational parameters are maintained. 9. Any other facts supporting the use of other than full and open competition: The material technical specifications and supplementary data are proprietary to the OEM and cannot be provided to other manufacturers, which eliminates any opportunities for full and open competition. The ships' propulsion control system is critical for safe navigation. Changes in design could lead to malfunction jeopardizing the safety of the ships and crews. 10. Listing of sources, if any, that expressed, in writing, an interest in the acquisition: No sources expressed an interest in this solicitation. 11. Statement of actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisitions for supplies or services required: Recommend no actions be taken at this time to overcome barriers barring full and open competition. 12. Contracting Officer's Certification: I certify that this requirement meets the Government's minimum need and that the supporting data, which forms a basis for this justification, is accurate and complete to the best of my knowledge. James A. Lassiter USCG Contracting Officer
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/DHS/USCG/C2EC/HSCG44-11-Q-PCZ332/listing.html)
Place of Performance: Address: 1600 BRITTMORE ROAD, HOUSTON, Texas, 77043-3108, United States; Zip Code: 77043-3108
Record: SN02492167-W 20110709/110707235324-572a5bd1b3c7dd89daca831e528150e0 (fbodaily.com)
Source: FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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28 -- Purchase of Engine Control Components