Loren Data's SAM Daily™

FBO DAILY ISSUE OF JULY 07, 2011 FBO #3512
DOCUMENT

65 -- Emergency CT Part - Justification and Approval (J&A)

Notice Date

7/5/2011
 

Notice Type

Justification and Approval (J&A)
 

NAICS

339112 — Surgical and Medical Instrument Manufacturing
 

Contracting Office

VISN 20 Acquisition Division;US Department of Veterans Affairs;960 Broadway Ave Suite 460;Boise ID 83702
 

ZIP Code

83702
 

Archive Date

7/24/2011
 

Point of Contact

Amanda Glade
 

E-Mail Address

9-2019<br
 

Small Business Set-Aside

N/A
 

Award Number

VA531-A10173
 

Award Date

6/24/2011
 

Description

DEPARTMENT OF VETERANS AFFAIRS Justification and Approval Under Simplified Acquisition Procedures (SAP) For Restricting Competition under FAR 13.106-1(b)(1) "Single Source" 1.Contracting Activity: Department of Veterans Affairs, VISN 20 Contracting, Supply Team A. Amanda Glade, Purchasing Agent (208) 429-2019; amanda.glade@va.gov Requestor: Boise VA Medical Center, Biomedical Maintenance Service, Jeff Entringer, Point of Contact (208) 422-1594; jeffrey.entringer@va.gov 2.Nature and/or Description of the Action Being Processed: This procurement under Purchase Request 531-11-3-5047-0385 for a critical part (Anode High Voltage Transformer for GE Light Speed 16 slice CT with GRE console) to repair our CT scanner, that went down over the Memorial Holiday Week end. This Anode High Voltage Transformer is required to operate the equipment. Our CT scanner is Mission Critical to the BVAMC. If we are not able to obtain this part within the week, there is a very high probability that we will have to send patients out for studies, which will increase expenditures and have a direct impact in patient care. 3.Description of Supplies or Services Required to Meet the Agency's Needs: Emergency purchase of a Anode High Voltage Transformer for GE light speed 16 slice CT with GRE console. Estimated cost of the acquisition is $12,900.00. This acquisition is not expected to exceed the Simplified Acquisition Threshold, therefore, in accordance with FAR 5.202(a)(13), this action will not be advertised. 4.Statutory Authority Permitting Restriction in Competition: The statutory authority for restricting competition under SAP, or Single Sourcing, for acquisitions under $150,000 or Simplified Acquisition Threshold (SAT) is FAR 13.106-1(b)(1). The reason for restricting competition for this purchase is based upon the urgent and compelling circumstances of the requirement. The Boise CT scanner is Mission Critical to continued patient care. If we are not able to obtain this part within the week, there is a very high probability that we will have to send patients out for studies, which will increase expenditures and have a direct impact in patient care. 5.Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): This request is urgent and compelling. Because we have an existing In-House Assist Service Agreement in place, with the Vendor, we are able to obtain Original Equipment Manufacturer (OEM) parts at a 15% discounted rate and parts are in stock and are shipped over-night. Vendor selected is the Original Equipment Manufacturer for equipment being repaired. Part/Service is required Urgently to Maintain Continuity of Patient Care, Delivery Time Essential to Patient Care. 6.Description of Efforts Made to Ensure that Offers are Solicited from As Many Potential Sources as Deemed Practicable IAW FAR 13.104: Not Applicable: GE OEM CT Scanner parts only available from the Original Equipment Manufacturer (OEM). Use of non-OEM repair parts would conflict with VA260-P-0742 Maintenance Contract (covering services) and might damage critical and expensive components and result in vastly increased repair parts, for which GE could not be held responsible to rectify. 7.Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable - IAW FAR 13.106-3: Part cost is determined to be fair and reasonable. Part offered at best customer catalogue price. Also, IAW the terms and conditions of VA contract VA260-P-0742, the VA acquires all service parts at a 15% discount off this pricing. 8.Description of the Market Research Conducted and the Results, or Statement of Reasons Market Research was not Conducted (FAR 10): Market research was not conducted by the Biomedical Department because OEM parts are available to the BVAMC from GE at a 15% discounted rate, IAW the Terms and Conditions of VA contract VA260-P-0742. The OEM was contacted and we determined that the part was in stock, available for immediate shipment and could be shipped overnight in order to maintain an uninterrupted patient schedule, thus maintaining the continuity of patient care. 9.Any Other Facts Supporting the Restriction of Competition: None 10.Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: GE Healthcare Technologies OnDemand Services P.O. Box 4144 (W-503) Milwaukee, WI 53201 11.Statement of Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making Subsequent Acquisitions for the Supplies or Services Required: \ Not Applicable. Overwhelming high sunk costs involved with CT Scanner preclude system replacement at this time. Also, GE maintenance contract indispensable to efficient operation of the scanner, therefore that will not be abandoned in the near term. For as long as we are dependent upon GE for maintenance we are locked into using OEM parts. 12. Requirements Certification - IAW FAR 6.303-2(c): I certify that the requirement outlined in this justification is a bonafide need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief. _____________________________ ________________________ Name: Date Position: 13.Approvals IAW VHA SOP 3.22.11: a.Contracting Officer's Certification: (required) I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. _____________________________ ________________________ Name: Amanda GladeDate Purchasing Agent VISN 20 Supply Team A b.Quality Assurance Manager: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval for other than full and open competition. ______________________ ________________________ Dennis Riches Date VISN 20 Quality Assurance Manager VISN 20 Acquisition Division c.Acquisition Competition Advocate: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval for other than full and open competition. ______________________ ________________________ James PembertonDate VISN 20 Competition Advocate VISN 20 Acquisition Division d.Acquisition Manager's Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval for other than full and open competition. ______________________ ________________________ Lynnial E. Trusty Jr.Date VISN 20 Network Contracts Manager VISN 20 Acquisition Division
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/08214d2f5ee2201cce6067c1178e6cab)
 

Document(s)

Justification and Approval (J&A)
 

File Name: VA531-A10173 VA531-A10173_1.doc (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=215712&FileName=-743.doc)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=215712&FileName=-743.doc

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02489456-W 20110707/110705234258-08214d2f5ee2201cce6067c1178e6cab (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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