Loren Data's SAM Daily™

FBO DAILY ISSUE OF JUNE 23, 2011 FBO #3498
DOCUMENT

J -- ENVIRONMENTAL MANAGEMENT SERVICE (EMS) EQUIPMENT MAINTENANCE AND REPAIR - Attachment

Notice Date

6/21/2011
 

Notice Type

Attachment
 

NAICS

423850 — Service Establishment Equipment and Supplies Merchant Wholesalers
 

Contracting Office

Department of Veterans Affairs;Columbus;Chalmers P. Wylie Ambulatory Care Center;420 North James Road;Columbus OH 43219-1834
 

ZIP Code

43219-1834
 

Solicitation Number

VA25011RI0193
 

Response Due

6/28/2011
 

Archive Date

8/27/2011
 

Point of Contact

Stacy White Contract Specialist
 

E-Mail Address

us
 

Small Business Set-Aside

N/A
 

Description

THE DEPARTMENT OF VETERANS AFFAIRS REQUEST FOR INFORMATION Equipment Maintenance and Repair DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. Please send expressions of interest to: Stacy White Contract Specialist 420 N. James Rd. Columbus, OH 43219 Email: stacy.white@va.gov Fax: (614) 388-7500 Expressions of Interest must be submitted to the above address by 12:00 PM on June 28, 2011 STATEMENT OF WORK for EQUIPMENT MAINTENANCE and REPAIR A. GENERAL: 1. The contractor shall provide all management, tools, supplies, equipment, transportation, and labor to develop and implement a preventative maintenance and repair plan for the equipment used by the Environmental Management Service (EMS) of Veterans Affairs Ambulatory Care Clinic (VAACC) in Columbus, Ohio. 2. LOCATIONS OF SERVICES PROVIDED: location of the equipment to be maintained is VAACC Columbus, 420 N. James Rd, Columbus, OH 43219. 3. WORK HOURS: 1. Normal Work Hours: The service schedule will be developed between the contractor and Contractor's Technical Representative (COTR) prior to any service being performed. 2. National Holidays: The ten holidays observed by the Federal Government are: New Years Day, Martin Luther King's Birthday, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday. B.SPECIFICATIONS: 1. The contractor shall conform to all federal, state, and local regulations governing the maintenance plan requires approval by the COTR prior to implementation. 2. Contractor's maintenance plan requires but is not limited to the following tasks: a.Inspect EMS equipment listed on attached schedule to evaluate condition. b.Service equipment covered by contract in a manner that ensures the optimal operating performance and maximum service life of VA equipment. c.Perform all maintenance services recommend by the manufacturer of the equipment. d.Provide parts order list and labor estimate for repairs outside of scope of contract. Repairs outside of the scope of the contract are not to be initiated until approved by the COTR or Contracting Officer. C. CALL BACKS: 1.EMERGENCY CALL BACK: The Contractor shall within 24 hours after receipt of notification by the Contracting Officer or his/her designee, to correct an emergent condition. This call back service shall be accomplished at no additional charge to the Government. 2.NON-EMERGENT CALLS: Contractor shall report within time frame mutually agreed with COTR for non-scheduled repairs without additional charge to the Government. D. REPORTING FOR SCHEDULED SERVICES: Contractor shall report to COTR in EMS Department on scheduled days for any instructions prior to starting service. Contractor will submit a written report of all activities following each visit, with the signature of the COTR or designee responsible. G.STORAGE OF CONTRACTOR OWNED MATERIAL: Storage of materials or contractor owned equipment on VA property is prohibited without the written approval of the COTR. H.QUALITY ASSURANCE: Performance ObjectivePerformance Threshold All emergency complaints will be addressed and corrected within 24 hours. Non-emergent complaints will be addressed and corrected within 5 work days. Failure to meet prescribed timeframes shall not exceed 2 times per quarter. I. REQUIRED CONTRACTOR REPORTING: 1.After each service (scheduled or non-scheduled) contractor personnel will submit documentation including but not limited to: a.The name and address of the individual who performed the service. b.The nomenclature, model number and serial number of the equipment serviced. c.The date and time of service. d.Any parts replaced and the labor hours spent. 2.The contractor is responsible for supplying, completing and submitting all reports required or requested by VA, Federal, State or local ordinances, which pertain to any duties contained in the contract. J. CONTRACTOR PERSONNEL BADGES AND PARKING: 1. The contractor shall provide the COTR with a list of contractor employees expected to enter the buildings to pick up confidential documents. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility. 2. An access badge will be given to the contractor's employee upon entrance into VA buildings. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COTR. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward.). The contractor's employees must return the access badge(s) to the COTR or designee at the end of each pick up process. 3. The contractor shall be required to comply with all security policies/requirements of the VAACC Columbus. All security policies/requirements must be met and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract. 4. It is the responsibility of the contractor's personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with each facility COTR. 5. The VAACC Columbus does not validate or make reimbursement for parking violations of the contractor's personnel under any circumstance. K. INTERFERENCE TO NORMAL FUNCTION: Contractor may be required to interrupt their work at anytime so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts. 1.In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government. 2. Contractor personnel shall inform the COTR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with COTR or designee. ATTACHMENT A- LIST OF EQUIPMENT TO BE SERVICED TAG #EQUIPMENTEQ ID#MakeModelSerial #Frequency 1Auto Scrubber, ride-on17850IPCCT1608000115381Monthly 2Auto Scrubber, ride-on17853IPCCT1608000103179Monthly 3 Burnisher, Battery17841Tennant9003538900353-0404991Monthly 4 Burnisher, Battery17842Tennant9003538900353-1040989Monthly 5 Burnisher, Battery17843Tennant9003538900353-0405425Monthly 6 Burnisher, Battery17844Tennant9003538900353-10404994Monthly 7 Burnisher, Battery17845Tennant9003538900353-10404993Monthly 8 Burnisher, Battery17846Tennant9003538900353-10404990Monthly 9 Burnisher, Battery17847Tennant9003538900353-10404998Monthly 10 Burnisher, Battery17848Tennant9003538900353-10405424Monthly 11Burnisher, power cord18211Tennant2370100015-10411851Monthly 12Burnisher, power cord18212Tennant2370100015-10411853Monthly 13Burnisher, power cord19169Tennant2370100015-10411863Monthly 14Burnisher, power cord19170Tennant2370100015-10412479Monthly 15Burnisher, power cordunknownTennant2370unknownMonthly 16Burnisher, power cordunknownTennant2370unknownMonthly 17Burnisher, power cordunknownTennant2370unknownMonthly 18 Extractor, walk behind18058Tennant1260100055-10406850Semi-annual 19 Extractor, walk behind18059Tennant1260100055-10405326Semi-annual 29Scrubber, walk-behind18060IPCCT90 BT85124338Monthly 30Scrubber, walk-behind18061IPCCT90 BT85357964Monthly 52Vacuum, Wet/Dry18062TennantTyphoon608817-10405629Monthly 53Vacuum, Wet/Dry18063TennantTyphoon608817-10406492Monthly 58Vacuum, Wet/Dry18353NSS8008063868435Monthly 59Scrubber, Automatic18358TennantT3900357-1049248Monthly 60Extractor, Canister18359TennantEX-CAN-15-HPH900762-0491158Monthly 61Cleaner, Steam Vapor18367GoodwayGVC-1750V010017Monthly 83Scrubber, RidingunknownTennantT7unknownMonthly 84Scrubber, RidingunknownTennantT7unknownMonthly 85Scrubber, Walk-behindunknownTennantT5unknownMonthly 86Scrubber, Walk-behindunknownTennantT5unknownMonthly 87AgitatorunknownTennantT1unknownMonthly
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/CoVAOPC757/CoVAOPC757/VA25011RI0193/listing.html)
 

Document(s)

Attachment
 

File Name: VA-250-11-RI-0193 VA-250-11-RI-0193_2.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=211855&FileName=VA-250-11-RI-0193-006.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=211855&FileName=VA-250-11-RI-0193-006.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;Columbus;Chalmers P. Wylie Ambulatory Care Center;420 North James Road;Columbus OH 43219-1834

Zip Code: 43219
 

Record

SN02478710-W 20110623/110621235240-d6975c47775e1cfc22b6897789617ee5 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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