PRESOL | R | R - PHYSICAL THERAPIST FOR COTTONWOOD DAY SCHOOL

FBO DAILY ISSUE OF JUNE 23, 2011 FBO #3498
SOLICITATION NOTICE

R -- R - PHYSICAL THERAPIST FOR COTTONWOOD DAY SCHOOL

Notice Date: 6/21/2011
Notice Type: Combined Synopsis/Solicitation
Contracting Office: BIA - Navajo Regional Office Division of Acquisition P. O. Box 1060301 W. Hill Rm 346 Gallup NM 87305
ZIP Code: 87305
Solicitation Number: A11PS00582
Response Due: 6/27/2011
Archive Date: 6/20/2012
Point of Contact: Mary Jim Contract Specialist 5058638257 ;
E-Mail Address: Point of Contact above, or if none listed, contact the IDEAS EC HELP DESK for assistance
(EC_helpdesk@NBC.GOV)
Small Business Set-Aside: Total Small Business
Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. Solicitation No. A11PS00582 herein cited will be procured under FAR Part 12, Acquisition of Commercial Items. This procurement is being conducted under the Simplified Acquisition procedures pursuant to the authority of FAR subpart 13.5, Test Program for Certain Commercial Items (10 U.S.C. 2304(g) & 2305 & 41 U.S.C. 253(g) & 253a & 253b) FAR Part 12, Acquisition of Commercial Item (Title VIII of the Federal Acquisition Streamlining Act of 1994)(Public Law 103-355). Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-52. Total Small Business Set Aside NAICS Code: 621340. DESCRIPTION: Physical Therapy as an educational support services can be quite different from physical therapy in a clinic or hospital. School-based therapists focus on removing barriers from students' ability to learn, helping students develop skills which increase their independence in the school environment, and educating school personnel about the different considerations required for students with disabilities. Everything the therapist does with students in the school must be educationally relevant. Therapists examine and intervene to improve students' functional abilities in school classrooms, hallways and other areas that may be part of their educational program (i.e., community facilities and vocational settings). The therapist works with teachers to help students acquire functional abilities necessary to access educational materials and move about the school. To help student function better in classrooms, the lunchroom, and restrooms, therapists may work with them or with school personnel on adapting a modifying their equipment/materials. Other assistance includes helping students participate in activities outside of the school through mobility on field trips, sports events, on playgrounds and within the community. Special education students face a demanding environment at school. Presentation methods for educational materials must be modified to meet the challenges of students' disabilities, such as their ability to communicate, view and manipulate education materials, maintain postures, and move about the school. Therapists work closely with teachers to promote the highest level of function possible for students pursuing educational goals. School-based physical therapist work with other professionals to assist children with disabilities to access their education. This includes school activities like sitting, standing in line or at the board, moving in class or through the building. All screens, evaluations, consultations, and interventions are performed by physical therapists licensed by the State of Arizona. Interventions may be include adaptations to school environments, working with a student on motor skills, assistance with identifying and getting special equipment, and collaboration with school staff and other professionals. A child's eligibility for services is determined by a multidisciplinary team that includes parents, educators program facilitators, the student and other special service providers. The team gathers information about a child's functional abilities and physical development relevant to their education. This information comes from a variety of sources including parents or caregivers, direct observation, medical and teacher reports, assessment tools, and information or input from community agencies. Recommendation for education based services, including physical therapy, are made based upon a thorough review of available information. The team uses this data to develop an individual education plan or IEP and to determine the educational need for physical therapy. Physical therapy work on a contract basis may spend a substantial amount of time traveling to Cottonwood Day School, Chinle, Arizona, within 180 school days. The Physical Therapist is required to following the school instructional schedule. Cottonwood Day School implemented reading and math block to increase reading and math achievement with all students. Purpose of Services:Cottonwood Day School is a Bureau of Indian Education (BIE) operated school under Arizona Central Navajo Agency, Chinle, Arizona. The school operates a Day School serving approximately 270 students. Cottonwood Day School special education program serve an estimate of 10% of the enrollment are identified as students with disabilities. The disabilities of students are Specific Learning Disabilities, Speech and Language Impairment, Physical Therapy, Occupational Therapy, Counseling, Hearing Impairment, and Mental Retardation. Under the P.L. 102-119 Individual with Disabilities Education (IDEA) requires that the multidisciplinary team of child referred for possible special education services. In CFR: 300.24 General. The term related services means supportive services as are required to assist a child with a disability to benefit from special education and includes counseling services means services provided Physical Therapy means services by a qualified Physical Therapist. Only Physical Therapists licensed by the State of Arizona may provide physical therapy in Arizona Schools. Scope of Work:The firm will conduct a comprehensive Physical therapy assessment using test instruments that are properly standardized, normed, reliable, valid, age appropriate, nondiscriminatory, and sensitive to the local culture and language in diagnosing enrolled students who are experiencing Physical problems. Consultative Services including the following: Eligibility covers children with disabilities in any of the following federal classifications who may have a need for physical therapy as a related services: Mental retardation; hearing impairments, including deafness; speech or language impairments; visual impairments, including blindness; serious emotional disturbance; orthopedic impairments; autism; traumatic brain injury; specific learning disabilities; multiple disabilities; neurologic impairment; and developmental delays (3-5 years). Eligible students may include a state's discretion, individuals, ages 3 through 5, who are experiencing developmental delays as defined by the state. Lack of instruction in reading or math, or limited English proficiency, is not a basis for determining disability. Required Services for students with disabilities include a free appropriate public education (FAPE). This means special education and related services provided a t public expense, under public supervision and direction, and without charge, which meet the state standards. Preschool, elementary education is provided in conformity with the students' IEPs. Services includes: Special education; related services needed by students to benefit from special education means transportation and such development, corrective, and other related/supportive services including: Speech pathology and audiology; psychological services; Physical and occupational therapy; recreation, including therapeutic recreation; social work services; medical services (diagnostic or evaluation only); parent training and counseling; assistive technology devices and services; rehabilitation counseling; and school health services. Screening: Screen students as referred by the Child Study Team with parental knowledge and consent. Participate in Child Find activities as schedule and coordinated by the school's special education program with the purpose of screening the academic and behavior skills of referred school age children. The Physical Therapist collaborates with the other team members during Child Find day. Following the Evaluation and placement (if eligible) by MDT of the school special education programs, the evaluation and placement are conducted within 60 days of parental consent as mandated by IDEA guidelines. Conduct and/or participate in staffing to interpret the learning and physical assessment results and present findings to the parent(s) and the Multidisciplinary Team and to determine the most appropriate instructional program and placement for the student. Develop Individualized Education Program (IEP) goals and objectives for students who are eligible and placed in the special education program for learning and occupational program. The Physical Therapist will take part in developing IEP goals and objectives for each student receiving learning and behavior services. Specialized in the following school population: The contractor has the specialized knowledge and skills to work with the following areas at school age level: Augmentative communication devices for those with severe communication hindrance. Traumatic Brain Injury (TBI) cases; the contractor has some knowledge of Brain Injury; Tracheostomy cases which requires coordination with IHS medical Staff; Dysphasia cases which also requires coordination with IHS SLP and medical staff; Development Apraxia of Speech; Ataxic Speech; Dysarthric Speech; Cleft Palate; Down Syndrome; Autism/Pervasive Developmental Delay; and Developmentally Delayed Children. Consultative Services: Additional therapy planning and completion of therapy and evaluation paperwork will be conducted home business office. Paperwork may include, but not limited to compiling and writing evaluation and service log, scoring of testing protocols, interpreting evaluation results, writing up learning and behavior evaluation report, writing progress reports, and developing IEP goals. Provide technical assistance and /or training to the staff and the parents of students placed as MDT placement as requested or as needed. Maintain confidentiality of all student records and information as mandated by Federal and State guidelines. Develop a monthly schedule of onsite visits for the Special Education Program to ensure ongoing provision of Physical Therapy Services at the schools Work Station: The Physical Therapist will provide indirect and direct Physical Therapy services at Cottonwood Day School, with the special education program. The Physical Therapist will provide the speech and language goals and objectives as it is aligned in the student with disabilities Individual Education Plan (IEP). The Physical Therapist will provide an estimate of 40 days, if necessary the contract will be extended with the necessary documentation to extended the contract of services with Cottonwood Day School. Security: The Physical Therapist is required to have received the security clearance through the Bureau of Indian Education - Security Office. Period of Performance: BASE YEAR: August 1, 2011 thru June 30, 2012OPTION YEAR 1: August 1, 2012 thru June 30, 2013OPTION YEAR 2: August 1, 2013 thru June 30, 2014OPTION YEAR 3: August 1, 2014 thru June 30, 2015OPTION YEAR 4: August 1, 2015 thru June 30, 2016 FAR 52.212-02: Evaluation -Commercial Items:(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: In the order of importance are the listed evaluation factors: Factor I - Technical Capability Factor II - Management CapabilityFactor III - Past Performance In accordance with FAR 15.101-1, Best Value, Tradeoff Process. All non-price factors weight more than cost or price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. M.1 52.217-05, Evaluation of Options:Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. M.2 Evaluation Factors for Award:Award will be made on the basis of the best value trade off evaluation meeting the technically acceptable standards of all the non-price factors. The evaluation factors other than cost or price when combined, are significantly more important than cost or price. The Government intends to select the Best Value offer on the basis of initial offers received, without discussions. Offerors may be given the opportunity to clarify certain aspects of quotes (e.g., the relevance of an offeror's information to resolve minor or clerical errors.) M.3 EvaluationThe Government will be utilizing a best value trade off procedures as required under FAR 15.101-1. The Government will evaluate all offers to determine technical acceptability quote with the evaluated price. Each Non-Price Factor will be rated with adjectives (see M.5 for rating scale). M.4 Evaluation FactorsFactor I - Technical Capability Factor II - Management CapabilityFactor III - Past Performance Factor I - Technical Capability quote for a Physical Therapist, will work with student, in accordance with the Statement of Work. The Technical Capability shall be in as much detail as the offeror considers necessary to fully explain the quoted technical approach. The technical quote should reflect a clear understanding of the nature of the work to be performed. The quote shall assess the offeror's understanding of the Bureau of Indian Affair's goals for the project and an understanding of the Statement of Work (SOW). The quote should include, but not limited to the following: a) Knowledge and understanding of the requirements outlined in the SOW.b) Understanding of general and local condition which can affect the SOW. c) Logical sequence of steps and or specific techniques to accomplish all required work specified in the SOW.d) Capability to produce deliverables in response to the SOW. Factor II - Management Capabilities for a Physical Therapist, will work with student, in accordance with the Statement of Work. Each offeror shall submit a plan consisting of a narrative explanation of their quote on-site approach to project management and coordination; and cost control measures on change orders and how they are quoted and tracked. Each offeror will be required to provide the relevant experience and knowledge of key individual(s) of the project team who will be assigned directly to the project. This factor will assess the quoted key personnel qualifications. The assessment will consider whether the quote provides an adequate number of appropriately qualified personnel to meet the technical, management and support requirements of the SOW. The Offer should include, but not be limited to the following description: a) Describe the method and criteria you plan to use to select qualified subcontractors to ensure an appropriate level of experience and expertise for the project.b) Describe your project schedule and plan indicating where you will start the project and how you plan to proceed to completion of the work as identified in the statement of work. Your projected schedule of the project; shall include steps within each phase and their estimated duration time. Project Schedule should note critical path.c) Submit a resume along with a letter of commitment for all key personnel. Factor III - Past Performance for a Physical Therapist, will work with student, in accordance with the Statement of Work. Please provide a list of contracts to include the contract number, POP, point of contact information and the description of the requirement. "Successful past performance on similar projects, to include but not limited to timeliness of performance and customer satisfaction". Complete and submit Appendix II. APPENDIX II: Past Performance Questionnaire1. Contract number 2. Contractor's name and address 3. Type of contract 4. Complexity of work 5. Description and location of work (e.g., types of tasks, products, services) 6. Contract dollar value 7. Date of award 8. Contract completion date (including extensions) 9. Type and Extent of Subcontracting 10. If a problem surfaced what did the you do to fix it?11. A description of the types of personnel (skill and expertise) used and the overall quality of the contractor's team? 12. How did you perform considering technical performance or quality of the product or service; schedule; cost control (if applicable); business relations; and management? 13. Were there any particularly significant risks involved in performance services? 14. If you used subcontractors, What was the relationship between the prime and subcontractors? How well did the prime manage the subcontractors? Did the subcontractors perform the bulk of the effort or just add depth on particular technical areas? Why were the subcontractors chosen to work on specific technical areas, what were those areas and why were they accomplished by the subcontractors rather than the prime? 15. Have you performed other past efforts with the any other agency? 16. What are your company's strong points or what the reference liked best? QUOTE LINE ITEMS: 1. Physical Therapistt, 40 visits @ $_______ per day = $_______ (Please provide a breakdown of total cost) Travel cost incurred for transportation, lodging, meals, and incidental expenses (as defined in the regulation cited in FAR 31.205-46) shall be considered to be reasonable and allowable only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel as set forth in the Federal Travel Regulation. The consultant will be reimbursed for travel to provide support at a Government site or other site as may be specified and approved by the COTR under this effort. All travel shall be approved, by the COTR, prior to commencement of travel. Consultant shall provide supporting documentation and a detailed breakdown of incurred travel costs with each invoice. BACKGROUND INVESTIGATION: In accordance with 25 U.S.C. 3201 (P.L. 101-630), Indian Child Protection and Family Violence Prevention Act; 42 U.S.C. 13041, Crime Control Act of 1990; 441 Departmental Manual, Personnel Security and Suitability Requirements all positions with duties and responsibilities involving regular contact with or control over Indian children are subject to a background investigation and determination of suitability for employment. Accordingly, all such positions require a favorable screening (applicant and suitability) determination made by the Bureau of Indian Affairs (BIA) Office of Indian Education Programs (OIEP), Personnel Security and Suitability Program; and a favorable background investigation determination conducted by the Office of Personnel Management (OPM). A favorable screening (applicant and suitability) determination must be made by the Bureau of Indian Affairs (BIA) Office of the Indian Education Programs (OIEP), Personnel Security and Suitability Program prior to contract award or made within 60 days of incorporation of this clause into a current/existing contract. Pending completion of a background investigation by OPM, the Contractor who has been granted a favorable screening (applicant and suitability) determination must be within the sight and under the supervision of a Government employee who has had a completed background investigation (42 U.S.C 13041 (3)) during contract performance until a final background investigation determination has been made. Prior employment with the Federal Government, including BIA, OIEP or the Bureau of Indian Affairs, does not assure that the appropriate screening or investigation was conducted nor does it alleviate or guarantee a favorable screening (applicant and suitability) determination or background investigation. Prior to an award or during the 60 day period discussed in paragraph two, it is solely the company, individual or contractor's responsibility to contact the BIA, OIEP Personnel Security and Suitability Program at 505-563-5287/5288/5289/5294 in order to obtain a complete security package, which includes but is not limited to appropriate investigative forms and/or inquire about their previous investigation; and, obtain a screening (applicant and suitability) determination, and subsequent final background investigation. If an unfavorable screening (applicant and suitability) determination is made, a purchase order shall not be awarded to the individual who received an unfavorable screening or to the company who has proposed to employ the individual to perform the work. The individual and or the company who proposed to employ this individual may be determined to be non-responsible if an unfavorable screening (applicant and suitability) determinations is made, which will make them ineligible for purchase order award. If an unfavorable final background investigation determination is made, the purchase order may be terminated and the employee in question shall not be authorized to provide service to the BIA, OIEP, if the services involve contact with or regular control over Indian children. Award will be made to the lowest priced offeror, whose quotation is conforming to the requirements herein, will be most advantageous to the Government, and is fair and reasonable. CONTRACT CLAUSES: The following FAR Clauses including all addenda applies to this acquisition: FAR 52.212-1, Instructions to Offerors-Commercial Items; FAR 52.212-3 - Offeror Representations and Certifications - Commercial Items; FAR 52.212-4 - Contract Terms and Conditions-Commercial Items; FAR 52.212-5 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items: FAR 52.233-03; FAR 52.233-4; FAR 52.222-3; FAR 52.222-19; FAR 52.222-21; FAR 52.222-26; FAR 52.232-30; FAR 52.232-33; FAR 52.232-36; FAR 52.222-36; FAR 52.223-18; FAR 52.211-18; FAR 52.217-08; FAR 52.217-09; FAR 52.217-02; FAR 52.204-06; FAR 52.216-01; FAR 52.203-15, DOI Acquisition Reg (DIAR) 1452.226-70 Indian Preference, DIAR 1452.226-71 Indian Preference Program; 1450-0016-001, Homeland Security Presidential Directive 12 (HSPD-12); 1452-204-70, Release of Claims; Background Investigations Requirement; Federal Travel Regulations. The Federal Acquisition Regulations clauses and provisions are available on the website at http://www.acquisition.gov or may be requested from the Contracting Officer. A signed and dated offer with a complete copy of FAR Clause 52.212-3, Offeror Representations and Certifications-Commercial Items, are due at the Bureau of Indian Affairs, Navajo Regional Office, Division of Acquisition, Attention: Mary J. Jim, by close of business, 4:30 P.M., Local Time, June 27, 2011. Also submit breakdown of costs and description of the services offered. Offers submitted by facsimile and email will be accepted, the fax number is (505) 863-8382. Email: mary.jim2@bia.gov. Due to the urgency of the requirement, the response time has been shortened.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/DOI/BIA/RestonVA/A11PS00582/listing.html)
Place of Performance: Address: COTTONWOOD DAY SCHOOLCHINLE, ARIZONA; Zip Code: 86503
Record: SN02478024-W 20110623/110621234549-3f75695f9b4141c2de26f6f82d6599cb (fbodaily.com)
Source: FedBizOpps Link to This Notice
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R -- R - PHYSICAL THERAPIST FOR COTTONWOOD DAY SCHOOL