SOLICITATION NOTICE
R -- Verbatim Hearing Recorders - (Draft)
- Notice Date
- 6/20/2011
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 561492
— Court Reporting and Stenotype Services
- Contracting Office
- Social Security Administration, Office of Budget, Finance, and Management, Office of Acquisition and Grants Eastern Region 3, 300 Spring Garden Street, Philadelphia, Pennsylvania, 19123-2932, United States
- ZIP Code
- 19123-2932
- Solicitation Number
- SSA-RFQ-R03-11-1004
- Point of Contact
- Linda Seidle, Phone: 215-597-9143, Linda Seidle, Phone: 215-597-9143
- E-Mail Address
-
Linda.Seidle@ssa.gov, Linda.Seidle@ssa.gov
(Linda.Seidle@ssa.gov, Linda.Seidle@ssa.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- Attachment 1 Verbatim Hearing Recorder Sites 2011 Solicitation This is a combined synopsis and solicitation for Verbatim Hearing Reporters (VHR). The Social Security Administration is seeking individuals or small businesses to provide Verbatim Hearing Recordings of Disability Hearings for the Office of Disability, Adjudication and Review (ODAR). The attached Request for Quote (RFQ) is hereby issued for various locations in the States of Pennsylvania, Virginia, West Virginia, Maryland and Delaware and Washington DC. The requirement will be procured in accordance with FAR Part 13, Simplified Acquisition Procedures. Interested parties may download a copy of the RFQ along with a copy of the site location addresses and respond by the posted due date. NOTE TO SMALL BUSINESS COURT REPORTERS AND INDEPENDENT COURT REPORTERS, NO TRANSCRIPTS SHALL BE REQUIRED. THE COMPLETED PRODUCT SHALL BE UPLOADED TO SERVER AFTER HEARING OR MAILED. All Potential Contractors shall note the following: 1.All potential contractors shall agree to the Terms and Conditions of the Blanket Purchase Agreement (BPA). No alternate terms and conditions shall be incorporated into the agreement. 2.No transcripts shall be ordered or required. The CD and Verbatim Notes produced during the hearing shall be the only product, which the contractor(s) shall be required to provide. Depending on the location, the final product may either be mailed, at the contractor's expense, or uploaded to the mainframe. 3. No appearance fee 4. No per page rate are acceptable. Note that there are no transcripts required 5. No wait time 6. No cancellation fee other than that which is outlined in the Blanket Purchase Agreement is acceptable. 7. No exhibit fee- Exhibits are part of the total price. CONTRACTOR REQUIREMENTS: 1.The contractor shall be required to take accurate, complete and legible notes throughout the proceedings. These notes are used by the Decision Writers to process the adjudicated disability claim. Good grammar and spelling are essential. 2. Contractors shall be required to operate a Personal Computer (PC) and digital recording equipment to carry out the Verbatim Hearing Recorder duties. This includes the use of the Social Security Administration computer program and the uploading of the completed documents to the mainframe. 3. For the remote sites, the contractor shall be required to assist in the resolution of minor computer problems. 4. 4. Past Performance and relevant experience in occupations such as, Court Reporter, Verbatim Hearing Recorder, Clerical, Secretarial, Paralegal or Management Analyst is required. The contractor shall provide Professional References, which show that they have the required experience in one of the above or similar occupations. 5. Contractors submitting proposals for this opportunity shall provide Professional References. These references are those individuals to whom the contractor has provided a work product and can attest to the contractor's abilities. 6. 6. Contractors are required to provide their own supplies including postage and envelopes to return the completed product to the home office. SSA supplies and postage shall not be authorized for use by the Verbatim Hearing Recorder. 7. The size of the brown Kraft envelope can either be a, 9 x12 or 9 ½ x 12 ½ and the weight shall be 28 lbs. These envelopes are commercially available through Staples, Office Depot or a similar commercial vendor and the average cost is between $18-20 for a box. 8. 8. A High School Degree or GED is required. The contractor is required to self-certify providing the name and date of graduation. 9. 9. Post High School is preferred. The contractor shall self-certify. If post High School is claimed, then the name of the technical school or college and date of attendance or graduation is required. 10 10. Contractors are advised to read the BPA purchase order in its entirety prior to submitting a quote. 11 11. Contractors may claim travel fees for remote sites only if the mileage is seventy-five (75) miles or more from their home base. No hotel, motel, airfare or Amtrak fees shall be accepted. Contractors shall request travel reimbursement with their quotes and are required to provide proof of their travel prior to submitting claims. If approved, reimbursement shall for Privately Owned Vehicles(POV) shall be at the General Services Administrative(GSA) annual rate. 1 12. All proposals shall be submitted in accordance with the instructions outlined in the solicitation. Failure to submit the proposals correctly shall result in their rejection. 1 13. Contractors and/or their employees are subject to a Security and Suitability Clearance prior to the start of work. The Security and Suitability clearance is valid for five (5) years. 14 14. Contractors are required to have an active Dun and Bradstreet (DUNS) Number and an active and current registration in the Central Contractor Registration (CCR) Database. PLEASE BE SURE TO ADDRESS THE RESPONSE PACKAGE AS FOLLOWS : SOCIAL SECURITY ADMINSTRATION OAG/RESOURCE MANAGEMENT TEAM/7TH FLOOR 300 SPRING GARDEN STREET PHILADELPHIA PA 19123 ATTENTION: LINDA SEIDLE/SSA-RFQ-RO3-11-1004 SSA-RFQ-RO3-11-1004 and Linda Seidle/RMT must be clearly written on the outside of the package along with the above address information including the point of contact. No paper solicitations shall be issued. Primary Point of Contact: Linda Seidle Contracting Office Address: 300 Spring Garden Street Philadelphia, Pennsylvania 19123-2932 POC Telephone Number for Inquires regarding this RFQ: Linda Seidle (215) 597-9143 or Linda.Seidle@ssa.gov
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/SSA/DCFIAM/SSAR3/SSA-RFQ-R03-11-1004/listing.html)
- Place of Performance
- Address: See Attachment 1 for individual Site Information., All potential VHRs shall be working for Region III. The Regional Office is located:, Social Security Administration, 300 Spring Garden Street, Philadelphia PA 19123, Philadelphia, Pennsylvania, 19123, United States
- Zip Code: 19123
- Zip Code: 19123
- Record
- SN02476980-W 20110622/110620234553-056c35ed4b5ab6be0b79b15e2d906339 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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