MODIFICATION
R -- Buisness Operations Professional Support Services - Amendment 3 - Amendment 4 - DHS Response to Vendor Questions
- Notice Date
- 6/10/2011
- Notice Type
- Modification/Amendment
- NAICS
- 541611
— Administrative Management and General Management Consulting Services
- Contracting Office
- Office of the Chief Procurement Officer, Washington, District of Columbia, 20528, United States
- ZIP Code
- 20528
- Solicitation Number
- HSHQDC-11-R-00072
- Point of Contact
- RaShema Collins, Phone: 202-447-5582, Mary L Caldwell, Phone: 202-447-5734
- E-Mail Address
-
rashema.collins@dhs.gov, mary.caldwell@dhs.gov
(rashema.collins@dhs.gov, mary.caldwell@dhs.gov)
- Small Business Set-Aside
- Economically Disadvantaged Woman Owned Small Business
- Description
- DHS Response to Vendor Questions Price Schdule (Revision 2) Revised SOW 6-10-2011 The purpose of this amendment (2) to the solicitation is as follows: 1. Statement of Work a. To incorporate the task in the statement of work: Task 3.6 Surge Support b. To incorporate the Transition Plan into Section 6.1 Deliverable/Delivery Schedule of SOW c. To realign the tasks numbers in the SOW d. To delete the language Acquisition Support in Section 1 Background of the SOW e. To delete the Statement of Work in its entirety and replace it with a new SOW 2. Price Schedule a. To realign the CLINs to correspond to the revised SOW b. To incorporate the Surge Support 3. 52.212-1 Instruction to Offerors- Commercial Items Section (b)- Submission of Offers were revised 4. 52.212-2 Evaluation- Commercial Items To revise Section B Factor 3: Past Performance by incorporating the following language: If an offeror does not have any relevant past performance, the past performance rating will be neutral. 5. To respond to vendor questions. 6. Amend the notice details to include Economically Disadvantaged Woman Owned Small Business Set Aside (EDWOSB). 7. All other terms and conditions remain unchanged. Please see the attached (SOW, Price Schedule, Response to Vendor Questions ) 52.212-1 Instructions to Offerors-Commercial Items (June 2008) (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition is 541611. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees. (b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers should include the following: Technical and cost/price quotations shall be separate volumes and consist of the following tabs: NOTE: While the technical quotation must not contain any reference to cost, resource information (such as data concerning labor hours and categories, materials, subcontracts, etc.) must be provided so that the contractor's understanding of the requirements may be evaluated. TAB 1- TECHNICAL QUOTATION- Technical quotation information will be streamlined and limited to 20 pages (excluding resumes, past performance citations, cover letter, title page, and table of contents). Technical quotations shall address the following elements: FACTOR 1: TECHNICAL APPROACH- The offeror shall address how the offeror will provide the services and accomplish the tasks outlined in the statement of work. Furthermore, the offeror shall demonstrate an understanding of the DHS requirement, and provide an efficient and realistic methodology for accomplishing this project. The offeror shall also address how the performance of this contract will be managed in conjunction with any other existing contract placed with the company under the Office of Emergency Communications (OEC). FACTOR 2: PERSONNEL a) Staffing/Resources Demonstrate that the proposed manning/personnel skill levels, expertise, and experience are adequate to perform the work required by this statement of work. Identify the number of people and requisite skill level mix for all periods of performance. Identify the critical skills required to accomplish the effort and describe the personnel qualifications that will be required by these people. In particular, expertise related to Professional Support Services is desired. Provide a list of all subcontractors or consultants and identify the effort that they will be contracted to perform. b.) Key Personnel The offeror shall provide resumes and job descriptions of all proposed key personnel. Describe the experience, skills, education, training, qualifications, and certifications that will be required for each described position. Describe the availability and existing commitments of key personnel. All information proposed will be evaluated to assure relevant technical experience, specialized training, and time availability for the project as it relates to this procurement. Unless noted otherwise, the specialized experience listed below is required. However, the Contractor may submit alternative key positions to those proposed here, so long as all of the specialized experience requirements are met under key positions of the contract. The following key personnel position(s) have been identified; however the offeror may propose additional positions. 1) Project Manager (PM) - The Contractor shall designate a PM empowered to commit the company. The PM shall be the main point of contact for technical issues and administrative issues related to this contract. The PM shall provide technical advice, organize, plan, direct, and manage all Contractor staff assigned to the contract. The PM shall ensure that: (1) the goals and objectives of the project, and (2) problem resolution and customer satisfaction are accomplished within prescribed time frames and funding parameters. The following experience is required for the contract Project Manager: a. Demonstrated experience in planning, directing, and managing projects of a nature similar in size and scope as referenced under this contract. b. Demonstrated experience relevant to the management of firm fixed price and time and material contract for a Federal Government organization. c. Demonstrated experience with the successful management and supervision of employees of various labor categories and skills similar to those of this requirement and in projects similar in size and scope as referenced under this contract. d. Demonstrated oral and written communication capabilities appropriate for the highest levels of management. FACTOR 3: PAST PERFORMANCE (11) Past performance information: The offer shall include past performance information on at least three (3) contracts that occurred within the past three (3) years for the same or similar work. Past performance references shall be as a prime contractor or first-tier subcontractor on previous or current projects/tasks that are similar in size, scope, and complexity to the work identified in the Statement of Work. The offer shall identify contracts (including Federal, State and local government and private) for efforts similar to this requirement. The offerors shall also submit a list of all relevant, recent DHS on-going contracts under which the contractor has performed for at least a year. If an offeor does not have any relevant past performance, the past performance rating will be neutral. Reference information for all identified contracts shall be provided as follows: (a) Contract Number (b) Description of Services (c) Name of a person familiar with the offeror's performance under the contract (include telephone numbers) (d) Agency or organization (e) Original and final dollar amounts (f) An indications as to whether or not the contract was completed on time and within budget, and an explanation of any failure to do so. Also, the offeror should describe any negative performance issues and corrective action taken. TAB 2 - PRICE QUOTATION (NOTICE TO OFFERORS: IT IS IMPERATIVE THAT OFFERORS ADHERE TO THE PRICE VOLUME INSTRUCTIONS SET FORTH BELOW. FAILURE TO COMPLY WITH THE INSTRUCTIONS MAY RESULT IN THE REJECTION OF THE OFFEROR'S QUOTATION BY THE GOVERNMENT.) Pricing shall be on a time-and-materials and firm fixed price basis with reimbursable line items for travel and other direct costs (ODCs). The Price Quotation shall include the following information (No page limitation): a. Complete the pricing schedule that is provided in Attachment A for the Purchase Order. b. Provide a breakdown for each Contract Line Item Number (CLIN) that identifies the labor categories proposed, the corresponding rates and the total number of hours proposed for each labor category. The sum total of the CLIN breakdown shall equal the CLIN price. Identify the proposed key personnel and their corresponding labor category. c. Identification of any price reductions or discounts you may offer. d. Identify Data Universal Numbering System (DUNS). If needed, the Government intends to exercise the option or options under FAR 52.217-8 without further competition or need for justification for other than full or open competition [or limited source justification or sole source justification]. For purposes of evaluation, the potential need to exercise the option under FAR 52.217-8 to extend the period of contract performance for the maximum period of six (6) months beyond the last option period will be considered the same for all offerors. In considering the price of the base period and any option periods, the Government will consider that if the extension of service clause (FAR 52.217-8) is exercised, it will be on the exact same rates and terms, other than length of performance, as the base or option period being extended. The Government will determine whether the price, inclusive of all options (including the options available under FAR 52.217-8), is fair and reasonable, and whether the price of the base period and all option periods (including the option(s) represented by FAR 52.217-8), in combination with the other evaluation factors specified in the solicitation, represents the best value to the Government. (1) The solicitation number; (2) The time specified in the solicitation for receipt of offers; (3) The name, address, and telephone number of the offeror; (4) Terms of any express warranty; (5) Price and any discount terms; (6) "Remit to" address, if different than mailing address; (7) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically); (08) Acknowledgment of Solicitation Amendments; (09) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. (c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing. (f) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due. (2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and- (A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or (B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or (C) If this solicitation is a request for proposals, it was the only proposal received. (ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted. (3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel. (4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer. (g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. (i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L'Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978. (ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee. (2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites: (i) ASSIST (http://assist.daps.dla.mil). (ii) Quick Search (http://assist.daps.dla.mil/quicksearch). (iii) ASSISTdocs.com (http://assistdocs.com). (3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by- (i) Using the ASSIST Shopping Wizard (http://assist.daps.dla.mil/wizard); (ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or (iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462. (4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance. (j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database.) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "DUNS" or "DUNS+4" followed by the DUNS or DUNS+4 number that identifies the offeror's name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office. (k) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the internet at http://www.ccr.gov or by calling 1-888-227-2423 or 269-961-5757. (l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable: (1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer. (2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror. (3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection. (4) A summary of the rationale for award; (5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror. (6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency. (End of provision) 52.212-2 Evaluation-Commercial Items (Jan 1999) A. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offerors' initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined to be necessary. B. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: FACTOR 1: Technical Approach - Offeror will be evaluated based upon the demonstrated ability to effectively and efficiently perform the work specified in the statement of work. The approach must demonstrate how each task in the statement of work will be accomplished. This includes information on how the work will be organized and the capability of the offeror. The approach should reflect a clear understanding of the work under this requirement. FACTOR 2: Personnel- Demonstrated experience, capability and availability of all proposed key personnel, including any consultants or subcontractors. FACTOR 3: Past Performance: The offeror's demonstrated record, as confirmed by references, of successful past performance of the same or substantially similar contract efforts including quality of services or supplies, timeliness of performance and delivery, cost control and the offeror's business relations. If an offeror does not have any relevant past performance, the past performance rating will be neutral. Sources (i.e. Government databases or other individuals) other than those identified in the offeror's proposal may be contacted/accessed by the Government. The Government may use the additional information received in its evaluation of the offeror's past performance and responsibility determination. Technical and past performance, when combined, are significantly more important than the cost or price. Although the proposed cost or price is not listed as an evaluation factor, it shall be considered a significant criterion in the overall evaluation of proposals. The factors listed above are in descending order of importance. C. Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). If needed, the Government intends to exercise the option or options under FAR 52.217-8 without further competition or need for justification for other than full or open competition [or limited source justification or sole source justification]. For purposes of evaluation, the potential need to exercise the option under FAR 52.217-8 to extend the period of contract performance for the maximum period of six (6) months beyond the last option period will be considered the same for all offerors. In considering the price of the base period and any option periods, the Government will consider that if the extension of service clause (FAR 52.217-8) is exercised, it will be on the exact same rates and terms, other than length of performance, as the base or option period being extended. The Government will determine whether the price, inclusive of all options (including the options available under FAR 52.217-8), is fair and reasonable, and whether the price of the base period and all option periods (including the option(s) represented by FAR 52.217-8), in combination with the other evaluation factors specified in the solicitation, represents the best value to the Government. D. A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
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