Loren Data's SAM Daily™

FBO DAILY ISSUE OF MAY 14, 2011 FBO #3458
DOCUMENT

65 -- HEALTH MONITORING STATION - Attachment

Notice Date

5/12/2011
 

Notice Type

Attachment
 

NAICS

334510 — Electromedical and Electrotherapeutic Apparatus Manufacturing
 

Contracting Office

Department of Veterans Affairs;Health Administration Center;3773 Cherry Creek Drive North, Suite 450;Denver CO 80209
 

ZIP Code

80209
 

Solicitation Number

VA74111RQ0084
 

Response Due

6/1/2011
 

Archive Date

7/1/2011
 

Point of Contact

Ronnie Sandusky
 

E-Mail Address

8-3433<br
 

Small Business Set-Aside

N/A
 

Description

STATEMENT OF WORK Acquisition of Employee Health Monitoring Equipment OHSPSHG (13D), 1VA (101-HT8004 FCP 8613) Employee Health Promotion & Disease Prevention Project PURPOSE OF THIS ACQUISITION The Veterans Health (VHA) is acquiring employee health monitoring stations (aka health monitoring kiosks) as a tool for personal health risk assessment in Employee Health Promotion and Disease Prevention (EHPDP). The health monitoring stations to be acquired will provide employees with easy access to individual biometric data including blood pressure, heart rate, weight and BMI. The collection of this data is vital to completion of a health risk assessment for which EHPDP provides an evaluation tool. A. GENERAL INFORMATION 1) Project Title: Employee Health Motoring Stations for Employee Health Promotion 2) Scope of Work: There are seven (7) components in this SOW In completing this Acquisition, vendors will: 1.Provide and deliver specified equipment to the delivery locations (identified in ) Schedule For Deliverables") 2.Unpack and Inspect delivery for acceptance (the vendor will handle all shipping issues for damaged or incomplete orders) 3.Setup equipment at a specified room location 4.Test all equipment functionality 5.Verify full working condition of equipment according to specifications 6.Provide live scheduled orientation on equipment function and features to a designated VHA representative 7.Provide equipment warranty, support and maintenance for 1-year per specifications. 3) Background: The VA proudly serves our nation's armed forces Veterans. VA is the largest health care provider in the nation with more than 230,000 employees. The Wellness Is Now (WIN VA) is a VA program providing services for all employees who want to find a healthy balance at home and work. Within the VHA, the EHPDP program provides employees with tools and opportunities to help improve their overall health and wellbeing. As a tool supporting employee health evaluation, EHPDP is supplying health monitoring stations at participating VHA facilities. Health monitoring stations provide employees with easy access to individual biometric data such as blood pressure, heart rate, weight and BMI. The collection of this data is vital to completion of a health risk assessment for which EHPDP provides a separate evaluation tool. 4) Performance Period: This contract is to be awarded in FY11 and the period of performance must be completed by Jan 15, 2012 with all equipment delivered and accepted, and all invoices submitted and processed. 5) Type of Contract: Firm-fixed price contract FOB Destination to 75 different locations per schedule. 6) Place of Performance: Equipment will be delivered and setup at the locations specified in Schedule For Deliverables' The vendor's price should include all components indentified in this SOW. B. CONTRACT AWARD MEETING Within 3 business days of Award, the vendor will arrange and conduct a telephone meeting with a designated VHA Project Manager to firm-up a delivery plan and setup schedule. C. GENERAL REQUIREMENTS 1) Equipment: Equipment meeting the specifications and features identified in 'D. Specific Mandatory Tasks And Associated Deliverables' must be provided. 2) Delivery & Acceptance: Equipment will be delivered to the identified locations following steps: 1.Delivery of equipment to address designated in Schedule for Deliverables & Pricing'. 2.Unpacking & Setup: Vendor will inspect the delivery, unpack equipment and setup equipment at a designated location within the delivery facility. If the delivery is incomplete or damaged, the Vendor will resolve any issues with the shipper/transporter. 3.Testing & Acceptance: The vendor will verify equipment condition and operation, test each functionality ('functionalities are described in 'D. Specific Mandatory Tasks And Associated Deliverables') and provide this verification to a VHA representative for acceptance. 4.Acceptance includes provision of all manuals and supporting documentations(two (2) each operating manuals per item delivered). The vendor will provide a check list of all items to be delivered in the Acceptance package. 5.Orientation: Vendor will provide a scheduled live orientation to a VHA representative covering the complete operation and features of the equipment at each of the 75 locations. 6.Final Acceptance: Completion of Orientation as specified and VHA signed Acceptance. 3) Support & Maintenance: From 1 year of Acceptance, the vendor will provide support and equipment maintenance according to warranties (1-year warranty required) of this Acquisition. The vendor must also ensure that components installed have suitable replacement parts available for a period of 5-years. 4) Coordination: VHA will provide a contact person for vendor communications at each delivery location and a contact for all other communications with which the vendor will conduct communications and arrangements. The Vendor must provide a central contact for all communications to quickly resolve any issues that may arise. The Vendor's coordinator will ensue: 1.All deliveries and Final Acceptance of equipment are completed within 60 calendar days of Contact Award, but no later than January 15, 2012 2.All Invoices must be received by January 25, 2012 or within 21 days of the final Acceptance, if completed before December 15, 2011 3.Unpacking and Setup of HSAs must be completed w/in 7-calendar days of delivery at the location 4.Orientation and Final Acceptance at each location must be completed w/in 3-business days of Setup D. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES 1) Equipment/Device Specifications: There are several commercially available health monitoring stations (kiosks) identified that provide the health monitoring devices in an integrated station desired by VHA. As discussed at D.3), the Station must be equipped with 'Required' monitoring devices. The required devices include: 1.Required Devices with direct measurement systems include: a.Body Weight b.Blood Pressure c.Heart Rate 2.Required Calculated biometrics include: a.BMI b.Body fat 3. The system functionally specifications described at '4. Functionality' is required. Vendors may provide additional monitoring devices/capability beyond what is required, if the Vendor's standard model provides monitoring capacity beyond stated requirements. As discussed at D.3), Vendors must clearly identify the price with required equipment, and price with optional devices (if so provided) in ' Schedule of Deliverables & Pricing'. Many health station systems on the market provide internet access to on-line health information and also provide web-based storage of user information. Our specifications do not request internet access; therefore, Stations must have on-board capacities (note that Internet connection hardware/software of the Station doesn't need to be disabled by our specs, but most locations where Stations will be placed will not have internet connectivity, so on-board storage is necessary for reference health risk information and profile storage). Each Station will be a free-standing/stand-alone unit. The unit will have a completely integrated design and construction, preferably in once piece and have the appearance of a designed structure rather than a collection of components, including the seat/scale portion. Monitoring devices and readout panels/display screen will be fixed to the station with well designed and flexible ergonomic access for female and male adults through the average height distribution. 2) Station Structure: The Frame, enclosure and work area must be: 1.Commercial grade, sturdy, durable and sleek construction 2.Free standing design constructed or connectable as one unit and enclosed 3.Smooth appealing surface textures and rounded edges in user area 4.Durable, washable and easy to maintain and clean surfaces 5.Easy access to seating and devices for users 6.Wheel chair accessible seat 7.Comfortable seat 8.Footprint: a.Length & width dimensions up to 42" b.Height up to 72" 3) Monitoring/Measurement Devices (Required & Optional): Devices and components will be an integrated design and: 1.Any medical monitoring device included will be FDA cleared Class II medical device as applicable to the device 2.Required Devices with direct measurement systems include: a.Weight b.Blood Pressure c.Heart Rate c.Required Built-in Seated Weight Scale d.Required Calculated biometrics include: i.BMI ii.Body fat 3.Optional devices (Inclusion of optional devices is not required in the Vendor's proposal, but Stations offered with option devices will be considered. Please note if your proposal includes optional devices listed below, and provide price with and without optional devices as noted in Schedule of Deliverables & Pricing'. a.Direct measurement i.Temperature ii.Eyesight 4) Integrated Components: 1.Display: Commercial grade easy to read flat, bright, high contrast, non-glare/privacy screen LCD display at least 15" in 4:3 or 16:10 display standard size format, enclosed within the station. 2.Touch screen display menu or readily observable touch buttons on a console that will allow users to perform a single device measurement or all device measurements in a single session with screen display and print output on request. 3.Printer: commercial grade monochrome laser (600 dpi) or equivalent, enclosed within the station with standard letter size sheet output (250 page capacity minimum) and readily available non-proprietary consumables. 4.Onboard diagnostics: Displays that indicate malfunction of any component with a reference error code to identify the issue. 5.PCU: A system that communicates with and manages the integrated station systems devices, measurements, user input, session reports, storage and printing. 6.Keyboard or input controls: Input devices that allow users to use devices and obtain information, establish a profile and provide administrative control. 7.On/Off Switch: A single switch that turns on/off all electric components of the station. Instrumentation, devices, components and PCU will have commercial grade surge protection. 8.One 110v/120v AV power cord for the station electrical connection. 4) Station Functionalities (Required): The core function of the health monitoring station is quick, easy and reliable monitoring results reported to the employee by screen display and printed results on request. The station must function in a stand-alone mode without connection to network systems or the Internet. The display/control panel must provide easily understandable menus on the display monitor with touch screen menu or on a console display with instructions/controls that prompt users to begin and provide next step prompts on Station use. The Station will have a demonstration mode on system use and features. The Station will have audio for the demo mode, instructions and menu display prompts, but audio will not broadcast measurements or results. The Station input menus will allow employees to run a user session in a direct report or saved session data mode if a profile is established. For the save session data mode, users may first establish a profile to store session results. The user profile for storing session data and evaluating results must not request personal identifiable information such as real name or birth date. Allowable menu driven inputs for the user profile are user name, gender, age range (5-year intervals, e.g. 50 to 54 years) and height. The user will be prompted to select a non-identifiable name (not their real name) known only by themselves and a password. Employees will be allowed to enter, store and retrieve saved data. On-board storage for session data and reference health (evidence based) information will be provided. User menus will prompt users to select an optional health risk report based on session observations. The health risk report may be displayed and/or printed, but not saved in the profile. The Station will have an Administrator mode that will allow maintenance and file cleanup. User profiles will not be available to the Administrator, thought in this mode user summary reports will be provided and profiles, while not accessible to open may be deleted by the Administrator. Administrator summary reports will include: 1.Number of sessions by date range 2.Average session duration by date range 3.Number of user profiles by date range 4.Number of sessions per user profile 5.Average time of logged in sessions 6.Number and type of reports printed Optional HMS Functionality The Station may have (not required) menu driven interactive options based on session data, which allow the user to select dietary and exercise goals, and identify healthy dietary and exercise strategies helping one to reach these goals. Users would have the option of printing these reports. The user session will end when the user signs out, or anytime the station seat is unoccupied for 30 seconds. If this dietary and exercise goals feature is included in your offer, complete the Optional 4) Appearance and Branding: Appearance is difficult to quantify, but the appeal of the Station to users will be a decision factor. The appearance of the Station should be inviting to employees and conducive to use. Devices should have a professional quality look and feel. Vendors must provide prototype photos of the Station's appearance and brochures (if available) of the equipment to be provided in the proposal. 1.Branding: The Station will be provided with the following branding: a.Logo: ( 3" to 4 " gray scale graphic attachment B) b.Lettering: (45 characters with spaces in centered 2-line presentation in 28 point Arial font) 2.Color: White or light neutral color (not grey). Delivery Schedule: 1.All deliveries and Final Acceptance of equipment are completed within 60 calendar days of Contact Award, but no later than January 15, 2012. Refer to 'C. General Requirements' for all pertinent requirements 3) Delays: If for any reason the scheduled date for a deliverable cannot be met, the contractor is required to notify the COTR and the designated VHA contact (include the original deliverable due date) in writing, including a firm commitment of when the delivery will be completed. This notice to the COTR shall cite the reasons for the delay, and the impact on the overall project. The COTR will then review the facts and issue a response in accordance with the contract and applicable regulations. Any change affecting the overall delivery schedule must be approved by the Contract Officer. 4) Unable to Complete Order by January 15, 2012: Do to time sensitive funding issues for this acquisition, deliveries /acceptance not completed by January 15, 2012 could be cancelled unilaterally by the Contracting Officer. The Vendor must have written approval from the COTR/Contract Officer for any delivery January 15, 2012. F. INSPECTION AND ACCEPTANCE CRITERIA As noted in A. 2), the Vendor is responsible for Station delivery inspection. The A. 2) 'Delivery & Acceptance' also provides the VHA acceptance criteria. Where deliveries are to locations with receiving docks, VHA will inspect the delivery for obvious damage and report this on the shipping papers. Facilities with shipping docks are identified in ' Schedule for Deliverables'. G. CHANGES TO STATEMENT OF WORK Any changes to this SOW must be authorized and approved only through written correspondence from the Contracting Officer. A copy of each change will be kept in a project folder, along with all other products of the project. Costs incurred by the Contractor through the actions of parties other than the Contracting Officer shall be borne by the Contractor. H. INVOICING Invoices shall be submitted once monthly and shall include, at a minimum, the following information: "Name of Contractor "Date "Task Order Number "Period Covered in Invoice "Deliveries/Acceptances Included (by Address) Health Monitoring Stations may be invoiced after acceptance is completed as described at 'C. 2) Delivery & Acceptance'. As stated at A.4.), invoices must be received by January 15, 2012. Any change to this date must be provided/approved by the Contract Officer. ? ATTACHMENT A: Locations/Delivery Addresses of Health Monitoring Stations (HMS) Table-1 -HMS with Required Equipment, Facility NameFacility AddressCity, StateLoading DockShipping/Delivery 1Southern Arizona VA HCS3601 S. 6th Ave (Warehouse Bldg. 14)Tucson, AZ 85723 Yes 2VA Gulf Coast Veterans HCS400 Veterans Ave, Building 9,Biloxi, MS 39531-2401Yes 3Biloxi Community Based Outpatient Clinic790 Veterans Way,Pensacola, FL 32507Yes 4Sonny Montgomery VA Medical Center 1500 East Woodrow Wilson AveJackson, MS 39216-5199Yes 5Jack C. Montgomery VA Medical Center1011 Honor Heights Drive Muskogee, OK 74401Yes 6Health Eligibility Center 2957 Clairmont Rd, NortheastAtlanta, GA 30329No 7Syracuse VA Medical Center800 Irving AveSyracuse, NY 13210Yes 8Jesse Brown VA Medical Center820 South DamenChicago, IL 60612Yes 9Samuel S. Stratton VA Medical Center113 Holland AveAlbany, NY 12208Yes 10John J. Pershing VA Medical Center1500 North Westwood BoulevardPoplar Bluff, MO 6390Yes 11VA Sierra Nevada HCS 1000 KirmanReno, Nevada 89502Yes 12New York Harbor HCS Brooklyn 800 Poly PLACEBrooklyn, NY 11209Yes 13Boston VAMC, West Roxbury Building 7 Warehouse 1400 VFW ParkwayBoston, MA 02132Yes 14Washington DC VA Medical Center50 Irving St NorthwestWashington, DC 20422Yes 15Chalmers P. Wylie Veterans Clinic420 North James RdColumbus, OH 43219Yes 16VA Medical Center Building 37 79 Middle Ville RdNorthport, NY 11768Yes 17VA Palo Alto HCS3801 Miranda Ave (Warehouse = Building 50)Palo Alto, CA 94304Yes 18VA Palo Alto HCS--Livermore Division4951 Arroyo Rd, (Warehouse = Building 64),Livermore, CA 94550Yes 19VA Palo Alto HCS--Menlo Park Division795 Willow Rd (Warehouse = Building 371)Menlo Park, CA 94025Yes 20VA Loma Linda Healthcare System11201 Benton StLoma Linda CA 92357Yes 21Harry S. Truman Veteran's Hospital800 Hospital DriveColumbia, MO 65201Yes 22Louis Stokes Cleveland VAMC10701 East Boulevard Personnel HealthCleveland, OH 44106Yes 23Atlanta VA Medical Center1670 Clairmont Rd MC 170m Occupational HealthDecatur, GA 30033Yes 24Sam Rayburn Memorial Veterans Center1201 East 9th StBonham, TX 75418Yes 25VA North Texas HCS Dallas4500 South Lancaster Building 75 Rt. 11K Dallas, TX 75216Yes 26Manchester VA Medical Center 718 Smyth RdManchester, NH 03104Yes 27Fort Harrison VA Medical Center3687 Veterans DriveFort Harrison, Montana 59636-1500Yes 28VA New Jersey HCS, East Orange Loading Dock, Building # 1 385 Tremont AveEast Orange, NJ 07018Yes 29VA New Jersey HCS, Lyons Warehouse Building # 13 151 Knollcroft RdLyons, NJ 07939Yes 30Fargo VA HCS2101 North Elm StFargo, North Dakota 58102Yes 31Canandaigua VA Medical Center400 Fort Hill Ave WarehouseCanandaigua, NY 14424Yes 32Bath VAMC76 Veterans Ave Warehouse- Building 103Bath, NY 14810Yes 33Edward Hines Jr. VA Hospital5th Ave and Roosevelt Rd Building 220Hines, IL 60141 Yes 34Colmery-O'Neil VAMC2200 Gage BoulevardTopeka, KS 66622Yes 35El Paso Veterans HCS5001 N. PiedrasEl Paso, TX 79930-4211Yes 36Thomas E. Creek VAMC6010 Amarillo BoulevardWest Amarillo, TX 79106Yes 37Hampton VA Medical Center100 Emancipation Drive, Building 27 WarehouseHampton, VA 23667Yes 38Richmond Hunter Holmes McGuire VAMC1201 BRd Rock Boulevard 652/138Richmond, VA 23249Yes 39W.G. (Bill) Hefner VA Medical Center1601 Brenner AveSalisbury, NC 28144Yes 40VAMC Providence830 Chalkstone AveProvidence, RI 02908-4799Yes 41VHA VISN 16 office715 South Pear Orchard Rd Ridgeland, MS 39157No 42VAMC West Los Angeles48036 11301 Wilshire Boulevard Building 297Los Angeles, CA 90073Yes 43VA Nebraska-Western Iowa HCS4101 Woolworth AveOmaha, NE 68105Yes 44VA Nebraska-Western Iowa HCS600 South 70th StLincoln, NE 68510Yes 45VA Nebraska-Western Iowa HCS2201 North BRdwell AveGrand Island, NE 68803Yes 46Boise VA Medical Center500 West Fort St Office Code 90DBoise, Idaho 83702Yes 47Beckley Veterans Medical Center200 Veterans DriveBeckley, West VA 25801Yes 48Coatesville VAMC1400 Black Horse Hill Rd Building 13Coatesville PA 19320Yes 49George E. Wahlen VA Medical Center500 Foothill Boulevard (117PT)Salt Lake City, Utah 84148 50VA San Diego Healthcare System3350 La Jolla Village Dr. Warehouse (Attn: Tammy Larson)San Diego, CA 92161Yes 51San Diego, CA Chula Vista CBOC3350 La Jolla Village Dr. Warehouse (Attn: Tammy Larson)San Diego, CA 92161Yes 52San Diego, CA Mission Valley CBOC3350 La Jolla Village Dr. Warehouse (Attn: Tammy Larson)San Diego, CA 92161Yes 53San Diego, CA Oceanside CBOC3350 La Jolla Village Dr. Warehouse (Attn: Tammy Larson)San Diego, CA 92161Yes 54Togus VA Medical Center1 VA Center Occupational Health (MDP 11E)Augusta, Maine 04330Yes 55Huntington VA Medical Center 1540 Spring Valley DriveHuntington, West VA 25704Yes 56Martinsburg VA Medical Center510 Butler Ave Warehouse Building 500, GD-100Martinsburg, West VA 25405Yes 57John D Dingell VA Medical Center4646 John R StDetroit, MI 48201Yes 58Ann Arbor, MI VISN office 59Oscar G. Johnson VA Medical Center325 East H. StIron Mountain MI 49801 60Little Rock VAMCEmployee Health & Wellness Clinic, 2200 Fort Roots Drive Building 182North Little Rock, AK 72219Yes 61Little Rock VAMCEmployee Health & Wellness Clinic, 2200 Fort Roots Drive Building 182North Little Rock, AK 72219Yes 62Long Beach Healthcare System5901 E. 7th StLong Beach, CA 90822Yes 63VACT Healthcare System950 Campbell Ave, Employee Health Unit Building 2, Room 2-230West Haven, CT 06516Yes 64Grand Junction VAMCWarehouse, Building 72121 North AveGrand Junction, Colorado 81501Yes 65Black Hills HCS--Rapid City OPC3625 5th StRapid City, SD 57702Yes 66Black Hills HCS--Fort Meade Building 46113 Comanche RdFort Meade, SD 57741Yes 67Black Hills HCS--Hot Springs 500 North 5th StHot Springs, SD 57747Yes 68VA Maryland Healthcare System/Perry Point VAMCBuilding 11, 5th StreetPerry Point, MD 21902Yes 69Iowa City VA HCS601 Highway 6 WestIowa City, Iowa 52246Yes 70VA Central Iowa HCS- Des Moines 3600 30th StDes Moines, Iowa 50310Yes 71Sioux Falls VA Medical Center2501 West 22nd St Sioux Falls, SD 7717Yes 72Sheridan VA Medical Center1898 Fort Rd Sheridan, Wyoming 82801Yes 73VA Bakersfield CBOC1801 WESTWIND DRIVE BAKERSFIELD, CA 93301Yes 74VA Santa Maria CBOC1550 East MAIN ST SANTA MARIA, CA 93454Yes 75Wainwright Memorial VAMCBuilding 81 77 Wainwright Dr.Walla Walla, WA 99362Yes HMS Total Price = Total HMS Price + Total Shipping/Delivery =
 

Web Link

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(https://www.fbo.gov/spg/VA/VAHAC741/VAHAC741/VA74111RQ0084/listing.html)
 

Document(s)

Attachment
 

File Name: VA-741-11-RQ-0084 VA-741-11-RQ-0084_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=200126&FileName=VA-741-11-RQ-0084-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=200126&FileName=VA-741-11-RQ-0084-001.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02445953-W 20110514/110512234141-70b833a7a166c6423f4275979796dc4f (fbodaily.com)
 

Source

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