SOLICITATION NOTICE
71 -- GS-07F-0005T_200-_Modular Furniture Purchase and Installation AITC Room # 107
- Notice Date
- 5/11/2011
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 337127
— Institutional Furniture Manufacturing
- Contracting Office
- Department of Veterans Affairs;Center for Acquisition Innovation-Austin;1701 Directors Blvd;Suite 600;Austin TX 78744
- ZIP Code
- 78744
- Solicitation Number
- VA798A11RQ0389
- Response Due
- 5/12/2011
- Archive Date
- 5/12/2011
- Point of Contact
- Warren Smith
- E-Mail Address
-
Contracting Specialist
(warren.smith@va.gov)
- Small Business Set-Aside
- N/A
- Description
- The Department of Veterans Affairs (VA) intends to award a firm fixed priced service contract. This is a follow on contract for the continued development of office space in the Austin Information Technology Center, Austin, Texas. The anticipated period of performance is 30 days. The NAICS code for these services is 337127. The Contractor shall provide the installation services and provide qualified staff to meet or exceed the government's requirements contained in the statement of work. All contracted personnel will be required to comply with security requirements including but not limited to VA Directive 6102 and VA Handbook 6500.6 prior to start up. ? Table of Contents SECTION A1 A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS1 SECTION B - CONTINUATION OF SF 1449 BLOCKS5 B.1 CONTRACT ADMINISTRATION DATA5 B.2 ADDITIONAL DELIVERY ORDER TERMS AND CONDITIONS ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦..6 SECTION C - CONTRACT CLAUSES7 SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS9 B.1 CONTRACT ADMINISTRATION DATA 1. Contract Administration: All contract administration matters will be handled by the following individuals: a. CONTRACTOR:TBD b. GOVERNMENT:Department of Veterans Affairs Center for Acquisition Innovation-Austin 1701 Directors Blvd, Suite 600 Austin TX 78744 Attention: Mary Craig, Contracting Officer Phone # (512) 981-4472 E-mail: mary.craig@va.gov 2. Contract Remittance Address: All payments by the Government to the contractor will be made in accordance with: [X]52.232-34, Payment by Electronic Funds Transfer - Other than Central Contractor Registration, or []52.232-36, Payment by Third Party 3. Invoices: Invoices shall be submitted in arrears: a. Quarterly[] b. Semi-Annually[] c. Other[X, after Government acceptance] 4. Accounting and Appropriation Data: To be provided in the signed task order 5. Invoicing Instructions. a.The contractor shall submit invoices to the Financial Services Center via fax (512-460-5540/5432), mail (see SF1449 Box 18a), OR electronically through OB10. (DO NOT FAX AND MAIL, AS THIS MAY RESULT IN INADVERTENT DUPLICATION). b. The contractor shall forward a copy of the invoice to the contracting officer identified in number 1b above, via email. c. Invoices are required to include the following information: "Contractor Name "Invoice date "Remittance address (address where the payment is to be issued) "Contract number (See SF1449 Box 2) "Delivery order number (See SF1449 Box 4) "Complete IFCAP number (200-J12034) "Itemized description of goods, quantity, and unit price "Total dollar amount of invoice "Discount terms DESIGNATION OF CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVES (COTR) a.The Contracting Officer's official delegation of authority shall be provided to the contractor in writing by separate letter. This delegation will describe the COTR's authorities in detail; however, it is emphasized that only the Contracting Officer has the authority to modify the terms of the Task Order. In no event, will any understanding, agreement, modification, change order, or other matter deviating from the terms of the Task Order between the contractor and any other person is effective or binding on the Government. When or if, in the opinion of the contractor, an effort outside the existing scope of the Task Order is requested, the contractor shall promptly notify the Contracting Officer in writing. No action shall be taken by the contractor unless the Contracting Officer has issued written direction. b.The COTR for this Task Order is identified below: To Be Provided B.2 ADDITIONAL DELIVERY ORDER TERMS AND CONDITIONS 1. Contracting officer's Authority: The contracting officer is the only person authorized to make or approve any changes in any of the requirements of this order, and notwithstanding any provisions contained elsewhere in this Order, the said authority remains solely within the contracting officer. In the event the contractor makes any changes at the direction of any person other than the contracting officer, the changes will be considered to have been made without authority and no adjustment will be made in the order price to cover any increase in costs incurred as a result thereof. 2. The COTR shall provide written acceptance, comments, and/or change requests. 3. Indemnification: The contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any contractor property or property owned by a third party occurring in connection with or in any way incident to or arising out of the occupancy, use service, operation, or performance of work under the terms of the Contract and this Order, resulting in whole or in part from the acts or omissions of the contractor, any subcontractor, or any employee, agent, or representative of the contractor or subcontractor. 4. Government's Liability: The Government shall not be liable for any injury to the contractor's personnel or damage to the contractor's property unless such injury or damage is due to negligence on the part of the Government and is recoverable under the Federal Torts Claims Act, or pursuant to other Federal statutory authority. 5. Payment: Payment shall be made based upon Government acceptance of all deliverables and receipt of an acceptable invoice. Payment for scheduled events, such as training, will be made upon completion of each event and receipt of vendor invoice. No payments will be made for any unauthorized supplies and/or services or for any unauthorized changes to the work specified herein. This includes any services performed by the contractor of their own volition or at the request of an individual other than a duly appointed contracting officer. Only a duly appointed contracting officer is authorized to change the specifications, terms, and conditions under this delivery order. Costs incurred by the contractor through the actions of parties other than the contracting officer shall be borne by the contractor. 6. Notice of Federal Accessibility Law Affecting All Electronic and Information Technology Procurements (Section 508): On August 7, 1998, Section 508 of the Rehabilitation Act of 1973 was amended to require that when Federal departments or agencies develop, procure, maintain, or use Electronic and Information Technology, that they shall ensure it allows Federal employees with disabilities to have access to and use of information and data that is comparable to the access to and use of information and data by other Federal employees. SECTION C -CONTRACT CLAUSES Federal Acquisition Regulation (FAR) Incorporated By Reference The contractor agrees to comply with the following FAR clauses, which the contracting officer has indicated as being incorporated in this Order by reference, to implement provisions of law or executive orders applicable to acquisitions of this nature, to implement department policy or to clarify the Government's requirement. Copies of clauses in full text will be provided on request. FAR Clauses can be viewed at http://www.arnet.gov/far/. FAR 52.252-2 Clauses Incorporated By Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm 52.239-1PRIVACY OR SECURITY SAFEGUARDSAUG 1996 52.245-1GOVERNMENT PROPERTYJUN 2007 FAR 52.224-1 Privacy Act Notification (APR 1984) The Contractor will be required to design, develop, or operate a system of records on individuals, to accomplish an agency function subject to the Privacy Act of 1974, Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable agency regulations. Violation of the Act may involve the imposition of criminal penalties. VAAR 852.203-70 Commercial Advertising (Jan 2008) The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor. VAAR 852.237-70 Contractor Responsibilities (Apr 1984) The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the Virginia. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from. VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee's authority. A copy of the designation shall be furnished to the contractor. VAAR 852.273-75 Security Requirements for Unclassified Information Technology Resources (Interim - October 2008) (a) The contractor and their personnel shall be subject to the same Federal laws, regulations, standards and VA policies as VA personnel, regarding information and information system security. These include, but are not limited to Federal Information Security Management Act (FISMA), Appendix III of OMB Circular A-130, and guidance and standards, available from the Department of Commerce's National Institute of Standards and Technology (NIST). This also includes the use of common security configurations available from NIST's Web site at: http://checklists.nist.gov (b) To ensure that appropriate security controls are in place, Contractors must follow the procedures set forth in "VA Information and Information System Security/Privacy Requirements for IT Contracts" located at the following Web site: http://www.iprm.oit.va.gov VAAR 852.273-76 Electronic Invoice Submission (Interim - October 2008) (a) To improve the timeliness of payments and lower overall administrative costs, VA strongly encourages contractors to submit invoices using its electronic invoicing system. At present, electronic submission is voluntary and any nominal registration fees will be the responsibility of the contractor. VA intends to mandate electronic invoice submission, subject to completion of the federal rulemaking process. At present, VA is using a 3rd party agent to contact contractors regarding this service. During the voluntary period, contractors interested in registering for the electronic system should contact the VA's Financial Services Center at http://www.fsc.va.gov/einvoice.asp. SECTION D - DELIVERY ORDER DOCUMENTS, EXHIBITS, OR ATTACHMENTS D.1STATEMENT OF WORK (SOW) STATEMENT OF WORK FOR DEPARTMENT OF VERTERANS AFFAIRS AUSTIN INFORMATION TECHNOLOGY CENTER (AITC) PROJECT Room 107 Reconfiguration (Furniture) LOCATION 1615 Woodward Street Austin, TX 78772 DATE March 3, 2011 ? PROJECT DIRECTORY OWNER:Department of Veterans Affairs (VA) Austin Information Technology Center (AITC) 1615 Woodward Street Austin, TX 78772 CONTRACTINGWarren Smith SPECIALISTContracting Specialist (CS)(work)512-981-4447 (fax)512-981-4487 Email:warren.smith@va.gov Daniel Mendez Facilities Management Office TECHNICAL(cell)512-934-3972 REPRESENTATIVE(fax)512-326-6036 (TR)Email:Daniel.mendez@va.gov ? TABLE OF CONTENTS GENERAL CONDITIONS: 01SUMMARY OF WORK 02WORK SITE CONDITIONS 03ADMINISTRATIVE REQUIREMENTS 04PROJECT CLOSEOUT ? GENERAL CONDITIONS 01SUMMARY OF WORK COST INFORMATION: "This is a Turn-Key project. "This is a sole source acquisition. DESCRIPTION OF WORK: "The purpose of this project is to re-configure the office space within Room #107. "Contractor to provide specific modular furniture materials and services to include the following: "Supply unused Herman Miller furniture and accessories (per layout drawing). "Demolish and dispose of existing furniture including disposal of 27 Hamilton Sorter workstations. "Assemble and install unused Herman Miller furniture Room #107. SUBMITTALS: Contractor shall provide submittals for material selection to the Technical Representative (TR) within 15 working days after receipt of purchase order. Contractor shall notify the TR immediately if any problems or changes of conditions adversely affect work performance for the project. 02WORK SITE CONDITIONS AGENCY BACKGROUND: AITC is responsible for providing information technology services for the VA and other government agencies. All Contractor activities must not interfere AITC staff activities. WORK SITE CONDITIONS: Loud disruptive work shall be done after normal business hours. Loud disruptive work is determined by the Technical Representative and Facility Manager. Contractor will be given 72 hours notice when work is required to be done at after. Normal business hours are between 0700 hours and 1600 hours Monday through Friday. SPECIAL SECURITY ISSUES: The Contractor shall adhere to AITC security requirements while on the property. Contractors may be required to submit to background checks, security training, escort services, limited access, daily inspections and extra time each day for gaining access to the job site. Contractor shall obtain all necessary security clearances (e.g. fill out forms requesting 30 days of "unescorted" access to the job site). CONTRACTOR ACCESS AND USE OF PREMISES: The contractor shall ensure that all personnel under his employment are familiar with and obey applicable regulations of AITC. Contractor personnel shall stay within the limits of the established work area. Personnel shall not enter areas identified as restricted unless escorted and approved by the TR. SHUTDOWN OF UTILITIES: Any shutdown of power and other utilities require three (3) days advance notice submitted to the TR. Most utility notifications must occur after core working hours to prevent impacts to staff. 03ADMINISTRATIVE REQUIREMENTS SCHEDULING AND COORDINATION: The contractor will notify the TR immediately of delays due to part availability or staffing. Contractor shall mobilize installation crew onto job site in coordination with construction portion of project. INSPECTION: All work shall be inspected by the TR during work in progress and after work is completed. WARRANTY: The contractor shall provide written warranty guaranteeing work performed is free from defect. The warranty will cover materials, equipment and workmanship for a period of one (1) year from the date of acceptance by the TR. The contractor shall repair and/or replace all such defective work determined by the customer and contractor to be defective during the term of this warranty. TECHNICAL REPRESENTATIVE: Contractor shall adhere to the following: Technical Representative (TR) assists the contracting officer with quality assurance and performance by ensuring technical requirements of the contract are in accordance with contract terms, conditions, and specifications. The Technical Representative cannot: "Award, modify or agree to any part of the contract, or sign any contract for any reason between the Contractor and/or on behalf of the government. "All contractual agreements, commitments, or modifications shall be made by the contracting officer. "Make any commitments or obligate the Government. "Grant deviations from or waive any terms and conditions of the contract. 04PROJECT CLOSEOUT FINAL INSPECTION: Prior to requesting inspection by the on-site contact TR, the contractor shall use this statement of work to assure that work is completed in accordance with the specified requirements and is ready for the requested inspection. CLEANUP: Contractor shall maintain a clean construction area daily. At the completion of the project, Contractor shall leave premises vacuumed, surfaces wiped clean, remove waste and surplus materials, rubbish and construction debris from the site. PROJECT CLOSEOUT PROCEDURES: Final payment will not be submitted to the Financial Service Center until the TR certifies the invoice. The TR will certify work was accomplished in accordance with the scope of work as stated in this document. END OF GENERAL CONDITIONS Layout of existing furniture: Layout of proposed furniture:
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