SPECIAL NOTICE
69 -- Veterans Health Administration (VHA)Women's Health Medical Simulation Equipment Acquisition
- Notice Date
- 4/14/2011
- Notice Type
- Special Notice
- NAICS
- 339112
— Surgical and Medical Instrument Manufacturing
- Contracting Office
- PEO STRI Acquisition Center, 12350 Research Parkway, Orlando, FL 32826-3276
- ZIP Code
- 32826-3276
- Solicitation Number
- W900KK11VHA02
- Archive Date
- 4/13/2012
- Point of Contact
- Felix R Marrero, 407-208-3267
- E-Mail Address
-
PEO STRI Acquisition Center
(felix.r.marrero@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- US Army PEO STRI issues this Sources Sought Notice: Veterans Health Administration (VHA) Women's Health Medical Simulation Equipment Acquisition REQUIREMENT: The Veteran's Health Administration (VHA) Women's Health Medical Simulation Equipment Acquisition will procure commercially available pelvic and breast examination trainers to support the VHA Women's Health training initiative. BACKGROUND: PEO STRI Project Manager for Combined Arms Tactical Trainers (PM CATT), Assistant Product Manager for Medical Simulations (APM MedSim), in support of the VHA Simulation Learning, Education and Research Network (SimLEARN) Program, has a requirement to procure medical simulation trainers for the Women's Health training initiative. The purpose of this Sources Sought Notice (SSN) is to conduct market research to identify companies who possess the necessary capabilities and resources to support the requirements stated herein and to identify any commercial items that are available to meet the Government's need. PROGRAM DESCRIPTION: The VHA Under-Secretary for Health established the SimLEARN Program in July 2009 to develop a VHA-wide approach to clinical simulation training, education and research. The SimLEARN National Center for simulation-based education will be built on the campus of the new Orlando VA Medical Center and will require a wide range of complex and specialized simulation-related equipment to support the activation of the National Center and to deliver clinical simulation curricula to the 21 regions of the Veterans Integrated Service Network (VISN) The Women's Health Mini-Residency (MR) is the first step in developing the Women's Health training program for the VHA. The MR will provide 240 VHA Clinicians the opportunity to attend lectures on Women's Health, to practice examination procedures on Pelvic Task Trainers (PTTs) and Breast Task Trainers (BTTs), and to practice examination procedures using Standardized Patients (SPs). The second step in developing the Women's Health training program will be to develop a curriculum for the Women's Health Program. The third step will be the expansion of VHA Women's Health Program training capabilities across medical facilities throughout the VHA. In this step, the Women's Health Program will require various types of Women's Health simulation equipment to support emergency medicine, primary care and clinician refresher training at the SimLEARN National Center. The VHA Women's Health Medical Simulation Equipment Acquisition will partially implement the third step by procuring commercially available pelvic and breast examination trainers to support the VHA Women's Health training initiative. THRESHOLD CAPABILITIES REQUIRED: 1. Each PTT must simulate as many of the following as possible: a) Normal (healthy) condition. b) Abnormal (pathologic) conditions. * Uterine pathology, such as: * Large fibroid * Retroverted * Small fibroid * Marked antevered-anteflexed * 10-12 week and/or 14-16 week pregnant * Cervical pathology, such as: * Nulliparous, ectopion * Multiparous * Polyp * Nabothian cyst * Carcinoma * Ovarian pathology, such as: * Ovarian cyst - right * Ovarian cyst - left 2. Each BTT must simulate as many as the following as possible: a) Normal (healthy) condition. b) Abnormal (pathologic) conditions. * Benign and malignant breast tumors in different stages of development, such as: * Fibroadenoma * Cyst * Carcinoma - suspended in breast tissue * Carcinoma - fixed to chest wall * Inflammatory breast cancer and/or mastitis * Retracted nipple * Skin retraction * Peau d'orange * Enlarged lymph nodes (if breast models include axilla) 3. Task Trainers should provide a level of fidelity sufficient to support tactile examination and diagnosis of the normal condition and of abnormal conditions and should provide high fidelity replication of the anatomical shape, texture, firmness and resiliency of the body part. 4. The offeror must be capable of delivering 300-1200 PTTs and 300-1200 BTTs over a one year period. 5. The offeror must be capable of producing and delivering 21-42 Integrated Functionality Trainers (IFTs). These trainers must be capable of collecting quantitative data from pelvic examinations and providing the data for after-examination critiques on the techniques used during pelvic examinations. ACQUISITION APPROACH: In accordance with Federal Acquisition Regulation, Part 10, Market Research, the Government is conducting market research to determine acquisition strategies for the VHA Women's Health Medical Simulation Equipment Acquisition Program. Contract type(s) has/have not been determined. RESPONSES REQUESTED: Contractors capable of meeting any of these capabilities should contact the Contract Specialist by electronic mail at derek.karis@us.army.mil and Cc Felix R. Marrero, Contracting Officer at felix.r.marrero@us.army.mil by 1600 hours (EDT), 22 April 2011 indicating their capabilities. Capability statements should not exceed eight (8) pages, including the cover sheet, and should identify and address the capabilities in the threshold section of this Sources Sought Document to which they are responding. Contractors should, at a minimum, confirm that they possess a production capacity to meet the quantities stated. This is not a request for proposal. No additional information is available at this time. This announcement is not to be construed as a commitment by the Government, nor will the Government pay for the information solicited. This notice is to assist in determining potential sources and to perform market research. Questions should be directed to Mr. Derek Karis and Felix R. Marrero. INDUSTRY DAY: The Government will conduct an Industry Day event on May 4-5, 2011. The Industry Day is open to all interested Offerors who possess the technical capabilities and resources to meet the Government's requirement. Offerors must RSVP to Derek Karis and Felix R Marrero. Additionally, those offerors requesting one-on-one session with the Government must send a separate request. Contractors interested in demonstrating their simulators during the one-on-one sessions should state their intent when RSVP'ing for the event. Additional information is provided in Attachment A, Industry Day Invitation. DISCLAIMER: This notice does not constitute an invitation for bids or a Request for Proposal (RFP) and is not a commitment by the U.S. Government to procure subject products. Attachment A SFAE-STRI-KOV April 14, 2011 Solicitation Number: W900KK-11-VHA-002 SUBJECT: Sources Sought Attachment A, Women's Health Medical Simulation Equipment Acquisition Industry Day Invitation Dear Potential Offeror: The Program Executive Office for Simulation, Training, and Instrumentation (PEO STRI), Project Manager for Combined Arms Tactical Trainers (PM CATT), Assistant Project Manager (APM) Medical Simulation (MedSim), will conduct an Industry Day on May 4-5, 2011 in support of the Veterans Health Administration (VHA) Women's Health Medical Simulation Equipment Acquisition. The event will be held at the offices of the Partnership for the Advancement of Distributed Learning, 3100 Technology Parkway, Suite 208, Orlando, FL 32826-3271 (Partnership II Bldg.) from 0800-1710. All interested offerors are invited to attend. The following restrictions will apply: * Maximum of two (2) representatives per offeror may attend the Industry Day * There will be no Question & Answer (Q&A) session during the briefing. Please direct all inquiries to Derek Karis, Contracts Specialist at Derek.Karis@us.army.mil; (407) 384-3152 or Felix R Marrero, Contracting Officer at felix.r.marrero@us.army.mil; (407) 208-3267. * Thirty (30) minutes will be allotted for One-on-One Sessions with the Government. Due to the tactile nature of the task trainers, demonstrations are encouraged and are included in the 30 minute timeframe. A tentative Industry Day agenda is provided below for planning purposes. Tentative Agenda: May 4, 2011 0800 Arrivals/Sign in 0830Welcome 0845 Briefing 0945 Closing Comments and accept Offeror written questions 1015Respond to written Offeror questions 1030One-on-One Sessions Begin 1700One-on-One Sessions Close 1710Event adjourns May 5, 2011 0800 One-on-One Sessions Begin with emphasis on VHA SimLEARN Woman's Health Mini Residency (MR) prospective vendors 1700One-on-One Sessions Close 1710Event adjourns One-on-One sessions will be scheduled on a first come, first served basis except for the prospective vendors participating in the VHA SimLEARN Woman's Health MR, as per the above agenda, until all available slots have been filled. Contractors interested in participating in this event should contact the Contract Specialist, Mr. Derek Karis, by electronic mail at Derek.Karis@us.army.mil or Felix R Marrero, Contracting Officer at felix.r.marrero@us.army.mil; (407) 208-3267 no later than Friday, April 22, 2011, 4:00 PM EDT. Please specify, in a separate email, your intent to have a one-on-one meeting with the Government team and to demonstrate your equipment. This is not a request for proposal. No additional information is available at this time. Vendors with questions should contact Derek Karis. Contracts POC:Derek Karis, (407) 384-3152, derek.karis @us.army.milFelix R Marrero, (407) 208-3267, felix.r.marrero@us.army.mil Sincerely, //s// FELIX R MARRERO Contracting Officer
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