Loren Data's SAM Daily™

FBO DAILY ISSUE OF APRIL 09, 2011 FBO #3423
SOLICITATION NOTICE

R -- Non-personal service contract to provide Protocol/Host Nation Liaison Specialist Services.

Notice Date

4/7/2011
 

Notice Type

Presolicitation
 

NAICS

541820 — Public Relations Agencies
 

Contracting Office

RCO Schwetzingen (PARC Europe, 409th CSB), Unit 29331, APO, AE 09266
 

ZIP Code

09266
 

Solicitation Number

W912PE11R7003
 

Response Due

5/7/2012
 

Archive Date

7/6/2012
 

Point of Contact

Bilal M. Shain, 0711-7272455
 

E-Mail Address

RCO Schwetzingen (PARC Europe, 409th CSB)
(bilal.shain@eur.army.mil)
 

Small Business Set-Aside

N/A
 

Description

Sample Performance Work Statement: The contractor shall provide all personnel, equipment, supplies facilities, transportation, tools, material, supervision and other items and non-personal services necessary to perform Protocol/Host Nation Liaison. 1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Protocol/Host Nation Liaison as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. 1.2 Background: The USEUCOM Protocol Office is a joint-service military and civilian team providing protocol support to the Commander, Deputy Commander, Civilian Deputy, as well as all assigned and visiting dignitaries. 1.3 Objectives: The Protocol/Host Nation Liaison Specialist is responsible for formulating, developing, coordinating and executing functions of the Protocol office. 1.4 Scope: The Protocol/Host Nation Liaison Specialist performs advisory and liaison duties in support of the missions and functions of the Protocol office. Services include the coordination and execution of visits to EUCOM by General Officers, foreign delegations at the general officer level, and distinguished civilians of equivalent rank; the development, upkeep and maintenance of current Host Nation precedence lists, bio information on Host Nation dignitaries, business leaders and political figures, and keeping the Command Group informed when changes occur; development of proposed invitation lists for EUCOM-hosted Host Nation relations events; receipt and translation of Host Nation invitations for EUCOM-assigned senior leaders; tracking events in the Host Nation/Stuttgart area for applicability/interest to EUCOM senior leadership and recommendations on which events require EUCOM senior leader attendance; research of and familiarization with Host Nation events to include determining location, transportation and routes, parking, attendees and sequence of events; establishing and maintaining an effective network/interface with protocol offices and/or support staff of Host Nation government officials, business executives, nobility, and military headquarters; advice and assistance to the CDR, DCDR, COS, their families and staffs on matters pertaining to protocol and customs of the military as well as customs and courtesies of the Host Nation; research and preparation of visitor information including discussion topics, technical and personal background interests, his/her government/agency status/rank or equivalent, linguistic abilities, uniform recognition, correct conversation and correspondence forms of address, pronunciation of names, special needs, habits (cultural, religious, physical dietary) of visiting dignitaries. 1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and two (2) 12-month option years. The Period of Performance reads as follows: Base Year Option Year I Option Year II 1.6 General Information 1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's quality control program is the means by which he assures himself that his work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer's acceptance in writing of any proposed change to his QC system. 1.6.2 Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). 1.6.3 Recognized Holidays: Contractor is required to perform services on evenings, weekends, and holidays as mission requirements demand. New Year's DayLabor Day Martin Luther King Jr.'s BirthdayColumbus Day President's DayVeteran's Day Memorial DayThanksgiving Day Independence DayChristmas Day 1.6.4 Hours of Operation: As a rule, the contractor is responsible for conducting business between the hours of 0800 and 1700 hours Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor is responsible for conducting business outside normal hours (on evenings, weekends and Federal Holidays) if mission requirements demand. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. 1.6.5 Place of Performance: The work to be performed under this contract will be performed at Bldg 2314, Patch Barracks, Stuttgart-Vaihingen, Germany and at Host Nation venues as the mission demands. 1.6.6 Type of Contract: The government will award a (Type of contract to be determined by CCE and the customer). 1.6.7 Security Requirements: Contractor personnel performing work under this contract must have a Secret security clearance at time of the proposal submission, and must maintain the level of security required for the life of the contract. The security requirements are in accordance with the attached DD254 1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. 1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. 1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. 1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor's employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. 1.6.7.3Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor's Quality Control Plan. 1.6.8 Special Qualifications: The contractor is responsible for ensuring that all employees possess and maintain a Secret security clearance during the execution of the contract. The Contractor ensures that all employees speak, read and write fluently in the English and German languages. Employees must have computer experience with Word, Excel, PowerPoint and Access, must be able to maintain Protocol's Host Nation Database. Employees must have the ability to independently interpret and apply all national and international rules, procedures pertaining to traditional and formal diplomatic customs, courtesies and etiquette due visiting dignitaries to include ambassadors, foreign military dignitaries and members of the Senate, Congress and their staff. 1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government. 1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. 1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 5:00 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below: 1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor will be required to obtain and wear applicable security badges where required. 1.6.13 Contractor Travel: Contractor may be required to travel within the European theater and to during the performance of this contract to attend meetings, conferences, and training. The contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR. 1.6.14 Other Direct Costs: N/A 1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights. 1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor's mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI. 1.6.17PHASE IN /PHASE OUT PERIOD: N/A
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/1e2a812cda63a4b3d7e8e185eec3dd8d)
 

Place of Performance

Address: RCO Schwetzingen (PARC Europe, 409th CSB) Unit 29331, APO AE

Zip Code: 09266
 

Record

SN02420122-W 20110409/110407235143-1e2a812cda63a4b3d7e8e185eec3dd8d (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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