SPECIAL NOTICE
H -- SEADC HVAC Controls Annual Maintenance
- Notice Date
- 4/7/2011
- Notice Type
- Special Notice
- NAICS
- 334512
— Automatic Environmental Control Manufacturing for Residential, Commercial, and Appliance Use
- Contracting Office
- Forest Service - R-10 Tongass National Forest
- ZIP Code
- 00000
- Solicitation Number
- AG-0116-S-11-0079
- Archive Date
- 12/31/2011
- Point of Contact
- A Kay Steffey, Phone: 907-747-4273
- E-Mail Address
-
ksteffey@fs.fed.us
(ksteffey@fs.fed.us)
- Small Business Set-Aside
- Total Small Business
- Description
- SINGLE SOURCE ANNOUNCEMENT 1. Introduction/Statement of Intent The Forest Service (USFS), Tongass National Forest intends to solicit from and negotiate with, and award a contract for HVAC Annual Maintenance and Monitoring in Ketchikan, Alaska, to Control Contractors - Juneau, Alaska 99801, on or about April 14, 2011. A Request for Quote was issued under FAR 13 - Simplified Acquisition Procedures. No written solicitation was issued. Quotes were obtained orally. Only one vendor (Control Contractors) was requested to provide quote. 2. Description of Supplies/Services The contractor shall perform annually a complete and comprehensive on-site check of all digital control components in each building listed in the Schedule. On-Site check shall include: A. Contractor's technician shall meet with building operator/manager to discuss the overall system operation to determine if the operating schedule meets programmed time schedule and any known deficiencies, desired changes, or enhancements. B. Review each system sequence of operation to verify that the equipment functions as originally designed. Check that set-points are being maintained, flow indication is working, and alarm functions are properly set up. C. Review all connected points for bad sensor readings, flow indication problems, set-points not being maintained and loop tuning. Tune any loops that are excessively hunting. D. Perform a visual inspection of major systems. Note any discrepancies and forward in the Annual Service Report. E. Make calibration and field device adjustments as required for proper indication readings. F. Review all application software databases and verify that such databases are maintained in accordance with recommended operating procedures. Perform a complete back-up of the most recently verified databases and maintain on file for emergency back-up and to ensure that both the Forest Service and the contractor have the most current database. G. The database is the custom-programmed information in each controller required for the system to operate. Having the most recent database on hand ensures that there will be minimal disruption and expense involved in re-loading a controller should the database be lost or a controller be damaged. H. Provide the latest firmware to keep all controllers at current revision levels. This allows the Forest Service to receive system enhancements and improved performance as developed. This also allows additions to be made to the system with the latest versions and models of controllers as desired. I. Contractor shall not be responsible for host computer hardware upgrades or for significant enhancements to existing features of the operating platform. J. Generate a printout of the Exception Log and Current Alarms, providing a quick reference to any problems that have been or are occurring in the system. Submit with the Annual Service Report. QUARTERLY MODEM CHECK. Perform four (4) modem checks per year, each check consisting of calling the site and establishing communication. Once established, review system operation by modem and generate an Exception Log and Alarm Report. Verify that all connected controllers are communicating properly. Report any problems found with the modem communication or system operation. Provide the Exception Log, Alarm Report, and any problems in the quarterly modem check report. OFF-SITE SUPPORT. Provide 10 hours annually for which the Forest Service or its Contractor can call for system support and manipulation. Generate a log of interaction or other time chargeable to the 10 hours and submit with the quarterly modem check report. 3. Total Estimated Value and Period of Performance We contemplated in awarding a multi-year contract or an IDIQ- however there may be some changes in the future to the system. In light of these pending changes, it did not make sense to award a contract covering more than one year. Contractor Quote: $10,344.00 4. Authority: under the authority of FAR 6.302-1. 5. Reasons for Single Source The reason for doing an annual purchase order is the job is small; only one vendor is licensed in the State to work on this system. No other services will satisfy agency requirements. 6. Questions No solicitation document is available. All interested sources may submit a proposal, which will be considered. This notice is not a Request for Proposals, nor does it represent a commitment by the Forest Service to pay for any costs incurred by the preparation and submission of data or any other costs incurred in response to this notification. FOR MORE INFORMATION. The point of contact for this acquisition is A. Kay Steffey, 907-747-4273 (Fax 907-747-289), U. S. Forest Service, Tongass National Forest, 204 Siginaka Way Sitka, AK 99835.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USDA/FS/116/AG-0116-S-11-0079/listing.html)
- Place of Performance
- Address: Southeast Alaska, Sitka, Alaska, 99835, United States
- Zip Code: 99835
- Zip Code: 99835
- Record
- SN02419494-W 20110409/110407234529-260871af92e41b2d2e7c9a23b47a55f9 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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