SPECIAL NOTICE
R -- to provide Prompt Payment Act Technical - SOW
- Notice Date
- 4/5/2011
- Notice Type
- Special Notice
- NAICS
- 561110
— Office Administrative Services
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, Office of Administration, 6011 Executive Blvd, 5th Floor, Rockville, Maryland, 20852-3804, United States
- ZIP Code
- 20852-3804
- Solicitation Number
- NIH-OLAO-OD5-NOI2024672
- Archive Date
- 4/29/2011
- Point of Contact
- Anita Edwards, Phone: (301)496-6605
- E-Mail Address
-
edward1a@od.nih.gov
(edward1a@od.nih.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- SOW This acquisition will be processed under FAR Part 12 - Acquisitions for Commercial Items and will be made pursuant to the authority of Far 13/105-1(b)(1) to use Simplified Acquisitions procedure for commercial items. This is a Notice of Intent for commercial items. This announcement constitutes the only solicitation; quotations are not being requested and a written solicitation will not be issued. The solicitation number for this acquisition is NIH-OLAO- OD5-NOI2024672 and is being issued as a Notice of Intent, under the authority of FAR Subpart 6.302-1, 10 U.S.C. 2304 (c)(1) Only one responsible source and no other supplies or services will satisfy agency requirements. The anticipated award date is April 15, 2011. This acquisition will be processed under Simplified Acquisition Procedures (SAP) and is a small business set-aside. The associated North American Industry Classification System (NAICS) Code 561110, which has a size dollar standard of $7.0 million. The National Institutes of Health, Office of the Director, Office of Logistics and Acquisitions Operations, on the behalf of National Institute of Office Financial Management (OFM), intends to procure on a sole source basis from William J. Kelley. The services that will be provide is for (1) Prompt Payment Act Technical, Administration, (2) Acquisition and Financial Support to OFM, (3) Maintain Commercial Accounts for the branches and (5) Annual support. Technical Qualifications: The contractor must have substantial knowledge and experience in various NIH operating environments such as the NIH purchasing and contracting process, accounting environment, Service and Supply Fund, the NIH New Business System, (NBS), Delegated Procurement operation, NIH administrative Data Base (ADB), NIH data warehouse system, NIH Supply Inventory system and other systems and processes as they relates to the various faucets of the OPM payment operation. The contractor must have substantial experience in working with NIH staff members, at all organizational levels, and representatives from businesses and industry transacting business with the Government to discuss various aspects of receiving, payments and invoice processing. The contractor must be able to travel as required to attend meeting, seminars or officials training or business functions sponsored by the Office of Financial Management. The contractor shall routinely provide assistance and advice to OFM staff members on various acquisition functions relating to invoice payments, identify the appropriate acquisition office and mechanisms in efforts to resolve procurement related issues that may hinder the payment process of invoices. Conducted invoice reviews and analyses, coordinating with a NIH suppliers, contracting officers, purchasing agents/ordering officials, IC Invoice Specialist and consignees throughout the NIH to resolve receiving issues on purchase orders, task order/releases and contracts. The contractor must receive and respond to telephone calls and e-mails from NIH staff members and vendor representatives regarding invoice payment status and other matters that may be hindering the payments of a specific invoice. Meet and discuss invoice issues with OFM staff to provide specific responses to inquires from NIH and vendor representatives. Specific accomplishments shall involve coordinating with vendors regarding invoice discrepancies, cancellations/returns, receiving and payment issues. Provide assistance to Commercial Accounts Branch (CAB) staff members with identifying the appropriate IC ordering offices/officials for obtaining receiving reports, making necessary contract/order changes, modification or clarification of item descriptions, periods of performance to permit invoice matching and invoice payments, providing assistance with identifying applicable Contract/Purchase Order and invoice numbers. Coordinate with CAB manages and vendor accounting staff on returned checks resulting from duplicate or overpayment. Responded to a variety of telephone and e-mails inquiries from NIH staff and vendor representatives regarding invoices status, payments, non-payment and return payment issues, guidance to vendors on name change procedures, Novation Agreements, CCR registration/ Updates effecting invoice payment assist CAB management in coordinating with vendors on return checks, identifying the appropriate order/contract number and related information to permit re-deposit and re-obligation of the funds. Coordinate and assist various IC Invoice specialists, contracting officers, purchasing agents and Administrative Offices on a variety of procurement, receiving and payment issues. Serve as an Invoice Specialist Liaison, providing guidance and assistance to various institutes relating to invoice payment problems. Review outgoing Unpayable letters and making contact with vendors to explain the reason for these letters and providing corrective approaches to eliminate receipt of these letters. Coordinate with program offices when necessary to request corrective actions on various order types and perform other task as necessary in support of the overall OFM operation. This notice of intent is not a request for competitive quotations; however, the Government will consider responses submitted. Responses must be submitted no later than 10:00 AM Eastern Standard Time (EST), April 14, 2011 to Anita Edwards. For delivery please electronic submission via email at edward1a@od.nih.gov. No postage package will not be accepted. All information furnished must be in writing and must contain sufficient detail to allow the government to determine if it can meet the above specifications described herein. A determination by the Government not to compete the proposed acquisition based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. Please reference the announcement number NIH-OLAO-OD5-NOI2024672 on all correspondence
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/NIH/OoA/NIH-OLAO-OD5-NOI2024672/listing.html)
- Place of Performance
- Address: executive blvd, rockville, Maryland, 20892, United States
- Zip Code: 20892
- Zip Code: 20892
- Record
- SN02416839-W 20110407/110405234248-4973b0bb687adaf56dae41781e15fa07 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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