SOURCES SOUGHT
U -- NSSI provides financial support, space professional continuing education in support of the Space Professional Development Program
- Notice Date
- 3/1/2011
- Notice Type
- Sources Sought
- NAICS
- 541611
— Administrative Management and General Management Consulting Services
- Contracting Office
- Department of the Air Force, Air Education and Training Command, Maxwell AFB Contracting Squadron, 50 LeMay Plaza South, Bldg 804, Maxwell AFB, Alabama, 36112-6334
- ZIP Code
- 36112-6334
- Solicitation Number
- F3LFB21027A001NSSI
- Archive Date
- 3/30/2011
- Point of Contact
- Kay L Bent, Phone: 334-953-2567, Patrick J Kennerson Sr, Phone: 334-953-6569
- E-Mail Address
-
kay.bent@maxwell.af.mil, patrick.kennerson@maxwell.af.mil
(kay.bent@maxwell.af.mil, patrick.kennerson@maxwell.af.mil)
- Small Business Set-Aside
- N/A
- Description
- THIS IS A SOURCES SOUGHT ANNOUNCEMENT; A MARKET SURVEY FOR INFORMATION ONLY. THIS IS NOT A SOLICITATION FOR PROPOSALS AND NO CONTRACT WILL BE AWARDED FROM THIS SYNOPSIS. NO REIMBURSEMENT WILL BE MADE FOR ANY COSTS ASSOCIATED WITH PROVIDING INFORMATION IN RESPONSE TO THIS SYNOPSIS OR ANY FOLLOW-UP INFORMATION. RESPONSE TO THIS SYNOPSIS IS TO GAIN KNOWLEDGE OF POTENTIALLY QUALIFIED, UNRESTRICTED OPEN MARKET SOURCES. PLEASE DO NOT REQUEST A COPY OF A SOLICITIATION, AS ONE DOES NOT EXIST, AT THIS TIME. The Government is seeking, for preliminary planning purposes only, qualified and experienced sources interested in performing the services identified in the attached draft Performance Work Statement (PWS). The PWS represents a broad snap shot of the projected requirements. The Government is requesting that interested concerns furnish the following information to assist in the market research analysis: (1) Company name, address, point of contact, telephone number and e-mail address. (2) Type of business, i.e., small, small disadvantaged, woman-owned, HubZone, service-disabled veteran-owned, large business, etc., under the North American Industry Classification System (NAICS) 541611, which contain a size standard of $7.0 Million. (3) Provide your company's Cage Code. (4) Explain under which NAICS your company usually performs all the services identified in the attached draft PWS. (5) Provide a brief description of work performed under previous Government contracts, contract number, total contract value, and period of performance. Contracts should be the same or similar to the work described in the PWS. (6) Please describe any customary commercial contract terms or conditions you feel would make any resulting contract more effective. (7) Please briefly discuss capabilitiesof your abilities to perform. GENERAL INFORMATION FOR POTENTIAL OFFERORS IF A SOLICITATION IS LATER ISSUED: The contractor needs to be registered in the DoD Central Contractor Registration (CCR). (Register via the CCR website http://www.ccr.gov), be eligible to process invoices through Wide Area Workflow (WAWF)(Register via the WAWF website https://wawf.eb.mil), and be registered in the Online Representations and Certifications Application (ORCA)(Register via the ORCA website at http://www.orca.bpn.gov). Responses to this market survey are requested not later than close of business 15 Mar 2011. Direct questions to Patrick J. Kennerson at 334-953-6569 or Kay Bent at 334-953-2567. Request responses be sent electronically to patrick.kennerson@maxwell.af.mil and kay.bent@maxwell.af.mil in PDF or Microsoft Word Format. END OF REQUEST FOR INFORMATION. PLEASE SEE ATTACHED DRAFT PWS. Performance Work Statement (PWS) For Financial Management Support For National Security Space Institute, Colorado Springs, CO PERFORMANCE WORK STATEMENT (PWS) 1. Description of Services. 1.1. Scope of Work. The contractor shall support the NSSI/CC; the NSSI Associate Dean of Operations (DO); the NSSI Associate Dean of Education (DE); the NSSI Acquisition Program Manager (DOP); and NSSI Action Officers (AO) who require financial services support. This financial support will span the areas of: financial planning, cost estimating, commitment, obligation and expenditure reconciliation, program control support, schedule management and financial education. 1.2. Program Overview. The NSSI provides space professional continuing education in support of the Space Professional Development Program. The NSSI will educate more than 800 students annually from all services, government departments, and Air Force Security Assistance Center (AFSAC) allies. Courses include Space 200 and Space 300. 1.3. Operational Requirements and Specific Tasks. 1.3.1 Financial Planning: The contractor shall assist in all financial aspects of the NSSI's Programming, Planning, Budgeting and Execution (PPBE) process. These responsibilities shall include Program Objective Memorandum (POM/APOM) recommendations, financial planning/execution, budget development, course resource estimation, supply and equipment purchasing, cost estimation for course support and student travel, and financial management. 1.3.1.1 The contractor shall understand and be fully integrated into all MAJCOM FM processes and milestones. The contractor shall work with the respective HQ AETC and HQ AFSPC MAJCOM Program Element Monitors (PEM), FM and XP staffs and, as appropriate, the Personnel and Training Panel Program Executive Officer (PEO) and Headquarters Air Force (HAF). Tasking will be provided to the contractor on a calendar basis through respective MAJCOM Data Calls by topic. 1.3.1.2 The contractor shall have expert knowledge of federal appropriation laws and regulations with all Air Force/DoD accounting classifications (3080, 3600, 3400, Civilian Pay, etc.) and shall be able to apply these laws and regulations appropriately in support of the NSSI. 1.3.1.3 The contractor shall provide recommended responses to higher headquarters inquires in support of budget planning and Congressional documents, e. g., Program Objective Memorandum (POM/APOM cycle), Budget Estimate Submission (BES), and Selected Acquisition Report (SAR). 1.3.1.4 The contractor shall analyze budgetary relationships and develop approaches to accommodate actions under conditions of short and rapid changing requirements and budgetary deadlines. 1.3.1.5 The contractor shall identify and analyze cost and schedule drivers, develop alternate financial strategies, and collect and maintain applicable financial and reporting databases. 1.3.1.6 The contractor shall manage the NSSI financial planning and execution processes. Manage award fee financial distribution, contingent liabilities, coordinate on any funding realignments on the contract(s), etc as appropriate. 1.3.1.7 The contractor shall review NSSI financial products for accuracy and attend NSSI financial meetings and/or Technical Interchange Meetings as requested by the government. 1.3.1.8 The contractor shall develop spreadsheets to track financial information and link these to presentations for Program Management and other reviews to include a brief to the NSSI/CC on a monthly basis. The contractor shall brief the NSSI/CC more frequently than monthly as required. 1.3.1.9 The contractor shall be able to use the AETC Requirements Database. The Budget Analysis Tool Suite (BATS) is preloaded with base inputs from the FY Initial Distribution. The database requires update annually with current FY unit position as of EOM TBD FYXX and the FY next Execution Plan requirement. The contractor shall articulate explanations of contract price changes that are plus/minus 10 percent from FY funded level to FY next requirement in the comments section and are required as well as new contracts for FY next. 1.3.2. Cost Estimating: The contractor shall provide cost and cost analysis support to the NSSI in administering the business of teaching space professionals. 1.3.2.1 The contractor shall develop NSSI recommended cost objectives for approval by the NSSI/CC and advise the commander and his/her staff on the cost parameters/limitations. The contractor shall develop cost estimates, cost inputs, cost variables, and risk factors for NSSI projects and courses. 1.3.2.2 The contractor shall develop multi-year cost objectives for NSSI support contracts. This includes pre-award estimates, evaluation of formal cost proposals, and post-award vendor cost management. 1.3.2.3 The contractor shall provide financial support in executing NSSI requirements by performing cost estimating and budget analysis to ensure services for government contracts and services are reasonable in recommendations to senior NSSI staff. This will be evidenced by the closest matching of programmed cost projections, e.g., POM/APOM to actual contract award values for contracts and services. 1.3.2.4 The contractor shall develop, document, present, and deliver quality, substantiated and timely cost estimating products. These products will include primary cost estimates, contingency analyses, cost analyses, schedule predictions/forecasts and analyses, cost risk analyses, and cost trade studies. 1.3.2.5 The contractor shall analyze cost performance data to identify trends, potential or current problems areas, and probable effects on budgetary schedule, performance, and costs. 1.3.2.6 The contractor shall support the NSSI in developing course estimates, measuring course development efforts, and ensuring project/course development is on track with respect to cost and schedule. Courses in the execution phase shall be assessed for execution efficiency, impact of funding level changes and estimate of future costs to take a desired course into a prototype and/or final product. 1.3.2.7 The contractor shall provide NSSI cost estimates, program documentation, and budgetary requirements to the ASOpS, the SIDC, and HQ AFSPC for the move to new facilities, the Space Education and Training Center (SETC) on Peterson AFB, CO, forecast for FY-12/13. 1.3.3 Commitment/Obligation/Expenditure Reconciliation. The contractor shall be responsible for financial execution activities, managerial cost accounting, financial analysis throughout all stages of government and vendor accounting. 1.3.3.1 The contractor shall review finance Open Document Listing (ODL) on a monthly basis to ensure financial records are in balance with the contract(s) and program(s) execution. 1.3.3.2 The contractor shall coordinate, input, and track all financial instruments for support contracts including any funding actions resulting from outside funding. The contractor shall maintain spreadsheets which track obligations and expenditures by subtask, CLIN, ACRN, and contract modifications. The contractor shall assist in the management of all NSSI outside funding; to include any indirect support received, i.e., AFSPC funding a contract which supports the NSSI. 1.3.3.3 The contractor shall input and track all Military Interdepartmental Purchase Requests (MIPR), AF Form 616s, AF Form 9, and Inter Agency Agreements IAW AFI 65-116, ensuring all reporting requirements to the accounting liaison office are met. Follow up with units as necessary for information pertaining to outside funds. 1.3.3.4 The Contractor shall perform financial actions in Wide Area Work Flow (WAWF) inherent to the Resource Advisor (RA) role only, leaving all matters requiring inherently government responsibility to the NSSI PM/QAE. 1.3.3.5 The Contractor shall review all invoices for accuracy for payment and reconciliation against the budget. In addition, the contractor shall review invoice backup to catch potential errors to report to the QAE to coordinate any problems with Contract Offices and contractor(s). The Contractor shall research old contract modifications, invoices, payments, etc., for audit history and advisement to the Government. 1.3.3.6 The contractor shall review and validate obligations and expenditures, maintain forecasts, prepare reports on the status and availability of funds, and justify unfunded requirements. 1.3.3.7 The contractor shall track all obligations and expenditures for NSSI government support contract(s), and ensure accurate execution for all fiscal years. 1.3.3.8 The contractor shall interpret and analyze all accounting and finance products and be familiar with all Air Force Accounting System and contracting databases, i.e., CRIS, ABSS, MOCAS, CPAS, IAPS, EDA, NAVY-NAFI, IDECS, etc., and have all appropriate account requests staffed through the QAE for access. 1.3.3.9 The contractor shall process student travel by generating orders in-house and through the AETC TDY-to-School (TTS) flow when mandated by AETC/AU. 1.3.3.10 The contractor shall provide budgetary planning inputs to the migration plan of current NSSI furniture, Information Technology (IT) assets and classroom training systems for the move from contract facility to the Peterson AFB MILCON in 2012/2013. In accordance with the AU/AFSPC P-Plan provide cost estimation for new MILCON infrastructure as necessary. 1.3.3.11 The contractor shall review and forecast the financial plan cost benefits of the annual requirement for any Contractor-to-Civilian conversion planning as called for by the NSSI/CC or MAJCOM HQ. 1.3.3.12 The contractor shall complete recommendations to the NSSI/CC for the annual Data Call required for submittal to AETC AU/FMAO as part of the formal Training Course Cost Report (TCCR) that is entered into the SAF/FMBMS tuition pricing program. 1.3.4. Program Control Support. The contractor shall support budget development activities, such as, but not limited to, validation of budget items, forecasting obligations and expenditures, assisting in prioritization of requirements, and establishing traceability of budget items to other program documentation. 1.3.4.1 The contractor shall prepare of budget exhibits, identify issues, and staff budget exhibits for coordination. 1.3.4.2 The contractor shall support acquisition planning activities, such as, but not limited to, Independent Program Assessments (IPAs), Program Management Reviews (PMRs), and internal reviews and assessments. 1.3.4.3 The contractor shall evaluate expenditure plans and identify potential execution issues. The contractor shall identify mitigation strategies for issues. 1.3.4.4 The contractor shall prepare, process, review, and categorize budget documents using data from various sources such as, but not limited to, presentations, letters, memorandums, policies, interviews, meetings, financial and contractual documents, and government accounting systems. 1.3.4.5 The contractor shall compile, analyze, and reconcile financial data to produce program financial status and establish or maintain financial accounts, reports or logs. 1.3.4.6 The contractor shall establish, maintain, reconcile, document and dispose of financial accounts. Contractor shall also prepare reports and analyses of accounts, and support related tasks. 1.3.4.7 The contractor shall support Planning, Programming, Budgeting and Execution (PPBE) system activities, such as, but not limited to, budget reviews, higher headquarters task, Program Objective Memorandum (POM) development, Budget Estimate Submission (BES) development, and President's Budget (PB) submissions and associated reports. 1.3.5 Reconciliation. The contractor shall review, analyze and reconcile other NSSI services contracts deliverables relevant to financial management, e.g., Cost Performance Report (CPR), Cost/Schedule Status Reports (C/SSR), Contract Funds Status Report (CFSR) for cost variants between Other Direct Costs (ODC) and travel. 1.3.6 Schedule Management. The contractor shall review, analyze, correlate, reconcile, assess, integrate, and track schedule information from various sources, such as, but not limited to, support contractor schedules, course schedules, associated subcontractor schedules, vendor schedules for commodities purchases, and flow data of various types. The contractor shall develop and maintain schedule predictions, forecasts, estimates, analyses, and risk assessments. 1.3.7. Education. The contractor shall provide inputs for space acquisition lesson development and instruction to NSSI courses. The Contractor shall have the requisite education, certifications and experience required to teach professionals in the classroom. 1.3.7.1 The NSSI minimum education requirement is a Master of Science or Arts in any appropriate field; professional certification minimum is Acquisition Professional Development Program (APDP) Level II. Minimum experience qualifications include extensive experience in Government space acquisition programs. The Contractor shall be evaluated in accordance with Eaker Center, Air University standards. The contractor shall also possess the security clearance required in paragraph 1.4.1. 1.3.7.2 The contractor shall complete NSSI instructor certification. 1.3.7.3 The contractor shall assist in developing financial exercises, lesson plans, lesson/ learning objectives, and evaluation measures that align with the stated lesson objectives for the financial portions of NSSI courses. 1.3.7.4 The contractor shall research, develop and continually improve financial lesson plans and exercises, updating as current events and changes in financial policy/ procedures warrant. The contractor shall ensure the financial lessons, objectives, evaluations, and exercises within NSSI courses are continuously reviewed and updated to ensure currency, accuracy and relevancy. 1.4 Special Requirements. This specifies any special, specialized workforce requirements, such as security clearances, degrees or certifications for personnel, travel requirements, and anything else not covered in the contract specifics. 1.4.1 The contractor shall provide personnel with clearances commensurate with the DD 254, Department of Defense Contract Security Classification Specification, currently at the TOP SECRET/SCI level. 1.4.2 The contractor will be allowed non-escorted access to the SETC, 7150 Campus Drive, Colorado Springs, CO, 80920, and on PAFB when the new facility opens in FY-12. The contractor shall wear an appropriate corporate and government contractor badge in plain sight when in government facilities, as directed in SETC guidelines. The contractor will also have access to HQ AFSPC, Building 1, Peterson AFB, Colorado Springs, CO, 80914. 1.4.3 Performance of Services During Crisis Declared by the President of United States, SECDEF or Overseas Combatant Commander -The performance of these services is not considered to be mission essential during times of crisis. Should a crisis be declared, the Contracting Officer or their representative will verbally advise the contractor of the revised requirements followed by a written notification. 1.4.4 Training. The government will not be responsible for any post-employment training the contractor needs to meet the requirements of this statement of work to perform the tasks defined. The exception will be any Government Automated Information System (AIS) inputs required for this task. Additional training requirements to support the NSSI will be discussed with the QAE and negotiated through the Contracting Officer. 1.4.5 The contractor will not be required to furnish facilities, supplies, or other unique services for this task. 1.4.6 Task performance will require local travel (within 50 miles of the NSSI Facility) between the NSSI facility, Peterson AFB and other government/ contractor facilities. The contractor shall fund all local travel. 1.4.7 Temporary duty (TDY) travel shall be required and is identified below. All travel costs shall be on a cost-reimbursable basis and shall be in accordance with FAR 31.205-46, Travel Costs. No profit or fee is allowed on travel. All contractor travel must be authorized and approved by QAE prior to the contractor initiating any travel outside the local area. Estimated Annual Travel: Number of Trips Destination 2 Washington, D.C. 2 Montgomery, AL 1.5 Non-Disclosure Agreements. All selected contractor personnel assigned to work on this project shall be required to sign a non-disclosure statement regarding key aspects of the project and project content. 1.5.1 The contractor is responsible for obtaining all non-disclosure agreements with all applicable corporate, suppliers, and sub-tier vendors with proprietary, restricted, competition sensitive, or any other restricted (e.g. non-foreign disclosure due to public law) data that will be used or accessed during the execution of any DO. 1.5.2There shall be no dissemination or publication, except within and between contractor and any subcontractors, of information or tools developed under this PWS or contained in the reports to be furnished to this PWS without prior approval of the NSSI/CC, NSSI/DO and the QAE. 1.5.3 The contractor shall request government approval prior to the use of any proprietary data or software tools to fulfill the requirements of this PWS. The contractor shall handle sensitive information in accordance with THE PRIVACY ACT OF 1974 5 U.S.C. § 552a as amended. 1.5.4 All products produced by the contractor in the performance of this PWS are the property of the government. 2. SERVICE SUMMARY Performance Objective PWS para. Performance Threshold Deliverables are completed in an accurate and timely manner All No more than one late document per quarter and no more than five days late. Nor more than one set of corrections/edits and all corrections/edits must be accomplished within five work days. All requirements of Task Order are met All Contractor receives no customer complaints or contract discrepancy reports 4. Government Furnished Property and Services. The government will provide office space at the NSSI campus. Space will include a desk, a computer and a phone in a work space for up to two. Contract will have access to a scanner/copier/fax machine.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USAF/AETC/MaxAFBCS/F3LFB21027A001NSSI/listing.html)
- Place of Performance
- Address: 7150 CAMPUS DR, COLORADO SPRINGS, Colorado, 80920, United States
- Zip Code: 80920
- Zip Code: 80920
- Record
- SN02389854-W 20110303/110301234313-9277d7ec647adae4b47af98e78f2a650 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |