SOLICITATION NOTICE
X -- Lodging for Dallas, Texas from 2-6 March 2011. See solicitation number W91LV2DALLAS for details below.
- Notice Date
- 2/18/2011
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- USAR Center-Dix, 5418 South Scott Plaza 3rd Floor, Fort Dix, NJ 08640-5097
- ZIP Code
- 08640-5097
- Solicitation Number
- W91LV2DALLAS
- Response Due
- 2/23/2011
- Archive Date
- 4/24/2011
- Point of Contact
- James Mote, 609-562-5098
- E-Mail Address
-
USAR Center-Dix
(james.mote@us.army.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation #W91LV2SDALLAS is hereby issued as a Request for Quote (RFQ) for lodging during the period of 2-6 March 2011 in the Dallas, Texas area. This procurement is being issued as a total small business set-aside. Only small businesses under NAICS Code 721110 are being solicited resulting in a COMPETITIVELY awarded purchase order contract. The small business size standard for NAICS code 721110 is $30,000,000 or less. Note: The small business size standard for Hotels has recently been increased from $7.5M to $30M. All vendors are requested to update their CCR records to reflect any changes that may be necessary to reflect their current size standard. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items necessary to provide contracted services as set forth below and in the attachments. The anticipated award will be a Firm-Fixed Price (FFP)-type contract. Vendors must submit quotes on the full quantity identified. Award shall be made to a single vendor. The Contracting Officer reserves the right to make no award under this procedure. A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offers specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. QUOTES MUST INCLUDE THE FOLLOWING INFORMATION. FAILURE TO SUBMIT ANY OF THE FOLLOWING INFORMATION WILL RESULT IN A REJECTED BID DUE TO NON-RESPONSIVENESS: a) a list of three (3) references for a similar stay. References shall include; name/point of contact, address, phone number, and Email address b) a list of facility amenities c) pricing, CAGE code, DUNS number, and Federal Tax ID d) a statement confirming that your company is registered in ORCA or a copy of your company`s Representations and Certifications completely filled out e) For third party vendors, your quote shall include the additional information requested in the paragraph listed below. Failure to provide this information with your quote may deem your quote to be technically unacceptable and/or non-responsive. This is not a solicitation for Event Planning Services. For a proposal submitted by an offeror that is not a hotel, the offeror must describe in its proposal the technical approach for the offerors services as a prime contractor and forward a copy of a signed, written agreement between the offeror and a representative who has binding authority of stated hotel facility. This agreement must state that it covers the period of performance requested in the solicitation and be signed by both parties. In addition, a copy of all insurance(s) (standard business, liability, extraordinary insurances) must be submitted with the offerors technical proposal for evaluation purposes. The technical approach must provide the name, phone number, and email address of a lodging representative from the offerors company (not a representative of the proposed hotel) will be available full-time during the event(s) and must be physically present full time at the hotel during the entire event(s). Again, this is NOT a solicitation for Event Planning Services. An offer which requires the Government to execute a separate agreement with a third party vendor shall be deemed technically unacceptable. The requirements and Contract Line Item Numbers (CLINs) for this request for quote are listed in the attachment entitled REQUEST FOR QUOTE. Contractors are to complete the RFQ and return by the submittal date & time listed within same. Please note that the Government is not authorized to pay prices higher than the allowable per diem rate for a specific area. The maximum allowable rate for Tarrant County, Texas is $138.00 per night and the Dallas County, Texas is $107.00 per night. ONLY ONE QUOTE PER CONTRACTOR WILL BE CONSIDERED. ANY QUOTES NOT RECEIVED BY THE DUE DATE AND TIME SPECIFIED IN THIS ANNOUNCEMENT WILL BE REJECTED. ADDITIONALLY, ANY INCOMPLETE PROPOSALS NOT CONTAINING THE REQUIRED INFORMATION AS STATED IN THIS SOLICITATION/SYNOPSIS WILL ALSO BE REJECTED. NOTE: The final quoted price(s), both total and individual, MUST include all applicable taxes, fees, gratuities, commissions, service charges, etc...NO EXCEPTIONS. THE FEDERAL GOVERNMENT IS TAX EXEMPT. PROVISIONS/CLAUSES: please see provisions and clauses section below that will/may apply to this solicitation and/or purchase order contract. LOCATION: The hotel must be within the 15 miles from the Dallas-Ft. Worth International Airport and eating establishments on-site or within walking distance of the premises. The contractor is put on notice that the Government will not be held liable for any requirement that is to be paid for by participants or any amounts associated with those items, including any guaranteed minimum purchases that the contractor may require. REQUIRED RESPONSE DATE: Quotes MUST be received by 1:00 P.M. Eastern Standard Time (EST) on 23 February 2011. Quotes are to be emailed to MAJ James Mote, Contract Specialist, at james.mote@conus.army.mil. An official authorized to bind your company shall sign the quote. Questions concerning this solicitation should be addressed to Major James Mote, Contract Specialist, via email at the address provided above or via commercial phone at (609)562-5098. All questions or inquiries must be submitted in writing. Quotes are being requested and a written solicitation will not be issued. REQUIREMENT DETAILS: CLIN 0001 DaysDuration of StayCheckoutNumber of roomsCost Five (5) 2-6 March 201107 March10 (Single rooms)$___________ Three (3) 3-5 March 201106 March160 (150 Single/ 10 Double rooms)$___________ Two (2) 4-5 March 201106 March160 (150 Single/ 10 Double rooms)$___________ One (1) 5 March 201106 March160 (150 Single/ 10 Double rooms)$___________ Total Rooms490 Total Cost$___________ The facility that provides lodging shall provide the following conference rooms: 1)One (1) conference room that can accommodate up to 150 attendees (Saturday through Sunday ONLY(half-day Sunday)), 2)Four (4) break-out rooms that can accommodate at least 35 attendees (Saturday ONLY), 3)One (1) break-out room to accommodate approximately 6 staff members and serve as an admin office (Friday through Sunday ONLY(half-day Sunday)) These rooms will be paid via Government Purchase Card (GPC). Separate conference room costs from lodging costs. Conference Room Total Costs: $__________________. (There will be no correlation in costs between the number of rooms provided and the amount charged for the conference rooms. The conference rooms charges WILL NOT be included on the contract. These charges shall be considered mutually exclusive.) This requirement is for the use of four hundred and eighty (480) hotel/motel rooms from 2-6 March 2011 at Dallas, Texas. Each room must include at a minimum the standard items/products provided by any national chain or local hotel/motel: 1) At a minimum a double bed, 2) Working functional bathroom to include working bathroom sink, shower and/or bathtub, 3) Working toilet. All military personnel WILL STAY at ONE LOCATION. The dates listed above MUST BE AVAILABLE for all personnel without interruption. Award will be made to the quotation which offers the best value to the government. The categories evaluated will be: 1. Facility Assessment: which includes availability of meeting space and rooms to support conference requirements, amenities, and locations. Ability to meet requirements as stated. 2. Location: Facility should be no more than 15 miles from airport and eating establishments either on premises or within walking distance of the hotel/motel. 3. Price: The facility should be selected based on best value to the government. Ability to meet requirements in paragraphs 1 and 2. 4. Past Performance: Relevant past performance which consists of performance similar to this requirement and accomplished within the past five years. Provide three (3) references based on similar size conferences that the offeror has organized. References shall include name, address, phone number, email address, and point of contact. Award: Award will be based on the best value to the Government. Award will be based on quality standards of facility assessment, location, and price. Facility, location, and price are of equal importance and together are somewhat more important than past performance. Criteria Importance: Most important source selection criteria are: 1. Facility Assessment 2. Location 3. Price Slightly more important than: Past Performance The Government also reserves the right to make no award at all. PLACE OF PERFORMANCE: Address: USAR Center-Dix 5418 South Scott Plaza 2nd Floor, Fort Dix NJ Zip Code: 08640-5097. PROVISIONS/CLAUSES: The following Federal Acquisition Regulation (FAR), provisions and clauses apply to this solicitation and are incorporated by reference (provisions and clauses may be obtained via the internet: http://farsite.hill.af.mil, http://www.arnet.gov/far/, or http://safaq.hq.af.mil/contracting): FAR 52.204-7, Central Contractor Registration; FAR 52.211-6, Brand Name or Equal; FAR 52.212-1, Instruction to Offerors-Commercial Items; FAR 52.212-2 Evaluations- Commercial Items, FAR 52.212-4, Contract Terms and Conditions-Commercial Items; FAR 52.225-13 -- Restrictions on Certain Foreign Purchases; FAR 52.247-34, F.O.B. Destination. The following FAR clauses apply to this solicitation and are incorporated in full text: FAR 52.212-3, Offeror Representation and Certifications-Commercial Items (Offeror must submit a completed copy of this prevision with its proposal for the proposal to be considered. See https://orca.bpn.gov/ for online submittal); FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders-Commercial Items, within FAR 52.212-5, the following clauses apply: FAR 52.219-28, FAR 52.222-3, Convict Labor; FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies; FAR 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity; FAR 52.222-35, Equal Opportunity for Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; FAR 52.222-36, Affirmative Action for Workers with Disabilities; FAR 52.222-37 -- Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; FAR 52.232-33 Payment By Electronic Funds Transfer-Central Contractor Registration; FAR 52.252-2, Clauses Incorporated by Reference. The following Defense Federal Acquisition Regulation Supplement (DFARS) clauses apply to this solicitation and are incorporated by reference: DFARS 252-204-7004 Alt A, Required Central Contractor Registration (52.204-7) Alternate A. The following DFARS clauses apply to this solicitation and are incorporated in full text: DFARS 252.212-7000, Offeror Representations and Certifications-Commercial Items; DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, within DFARS 252.212-7001, the following clauses apply: DFARS 252.225-7001, Buy American Act and Balance of Payment Program; DFARS 252.232-7003, Electronic Submission of Payment Requests; DFARS 252.247-7024, Notification of transportation of Supplies by Sea. Also your quote must list your DUNS number, CAGE code, and Federal TIN with Company name, POC and phone number. If you need to obtain or renew a DUNS number or CAGE code, please visit www.ccr.gov. Lack of registration in the CCR database will make an offeror ineligible for award. Vendor must also be registered in Wide Area Work Flow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://wawf.eb.mil/ to complete your registration. DEADLINE: Offers are due on 23 FEBRUARY 2011 at 1:00 P.M. Eastern Standard Time (EST). Submit offers or any questions to the attention of MAJ James Mote, Contracting Specialist, via email to james.mote@conus.army.mil, commercial phone at (609)562-5098.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/c40fe9a09f866a75b8e7bc88858556ef)
- Place of Performance
- Address: USAR Center-Dix 5418 South Scott Plaza 3rd Floor, Fort Dix NJ
- Zip Code: 08640-5097
- Zip Code: 08640-5097
- Record
- SN02383623-W 20110220/110218234150-c40fe9a09f866a75b8e7bc88858556ef (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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