PRESOL | H | COMMENTS SOUGHT FOR: Unfunded PWS for construction management services for USG projects in Afghanistan. Return COMMENTS ONLY to Lt Col Thomas Ficklin at: Thomas.D.Ficklin@Afghan.SWA.army.mil by 17 Jan 2011.

FBO DAILY ISSUE OF JANUARY 04, 2011 FBO #3328
SOLICITATION NOTICE

H -- COMMENTS SOUGHT FOR: Unfunded PWS for construction management services for USG projects in Afghanistan. Return COMMENTS ONLY to Lt Col Thomas Ficklin at: Thomas.D.Ficklin@Afghan.SWA.army.mil by 17 Jan 2011.

Notice Date: 1/2/2011
Notice Type: Presolicitation
NAICS: 541350 — Building Inspection Services
Contracting Office: USPFO for Montana, P.O. Box 4789, Helena, MT 59604-4789
ZIP Code: 59604-4789
Solicitation Number: W91B4M11SCOAOW1
Response Due: 1/17/2011
Archive Date: 3/18/2011
Point of Contact: Brad Willcockson, 4063243407
E-Mail Address: USPFO for Montana
(brad.willcockson@us.army.mil)
Small Business Set-Aside: N/A
Description: EXPOSURE DRAFT ONLY - Comment Period From 2 - 17 January 2011 THIS REQUIREMENT IS NOT CURRENTLY FUNDED Performance Work Statement Construction Management Services January 2011 1.0Contract Scope The requirement is to provide construction management services for United States Government contracts as well as NATO/ISAF contracts. The contractor shall provide all labor, materials, supplies and equipment necessary to accomplish construction management services in accordance with this performance work statement (PWS). CENTCOM Contracting Command is the requiring activity for this effort. The place of performance may be any military installation in Afghanistan. The place of performance will be designated in each task order. It is anticipated that during contract performance, additional locations will be identified. Contract performance will be in austere, hostile locations. Contractor employees will live and work on military installations. On occasion they will be required to travel off military installations. 2.0Contract Type A firm fixed price, indefinite delivery, indefinite quantity contract with cost reimbursement, not-to-exceed CLINs for mobilization and demobilization will be awarded. DBA insurance expense shall be reimbursed under this contract upon presentation of paid receipt from insurance provider. 3.0Period & Place of Performance The contract period will consist of one twelve month base period and four twelve month options. The period of performance is listed as allows: Base Period:1 Apr 2011 - 31 Mar 2012 Option Period 1:1 Apr 2012 - 31 Mar 2013 Option Period 2:1 Apr 2013 - 31 Mar 2014 Option Period 3:1 Apr 2014 - 31 Mar 2015 Option Period 4:1 Apr 2015 - 31 Mar 2016 CENTCOM Contracting Command's (C3) HQ resides at the New Kabul Compound, Kabul Afghanistan. Senior Contracting Official-Afghanistan (SCO-A) is located at Camp Phoenix. C3 and SCO-A have thirteen regional contracting centers located in the following provinces. RCC locations include: RCC Kabul RCC Kandahar (Kandahar) RCC Bagram (Parwan)RCC Leatherneck (Helmand) RCC Fenty (Nangahar)RCC Dwyer (Helmand) RCC Sharana (Paktika)RCC Phoenix (Kabul) RCC Salerno (Khwost)RCC Delaram II (Nimroz) RCC Shank (Logar)RCC North (Balkh) RCC Herat (Herat) As noted above, the contractor shall deploy personnel to locations other than at these forward operating bases. 4.0Contractor Requirements 4.1Security Clearance All contract employees shall possess a current U.S. SECRET security clearance. The Contractor shall provide a DD Form 254 and NISPOM. The Contractor shall ensure all employees have the required security clearances and/or required background checks equal to or greater than the classified information to which they are granted access. The Contractor shall work with the Information Security Program Manager (ISPM) on all security related issues. 4.2Facilities/Installation Access The Contractor shall comply with specific ISPM and other government agencies requirements in order for employees to gain access to specific government facilities and installations. The Contractor shall perform occasional escort duties for Contractor- limited access areas. 4.3Contractor Access The Contractor shall immediately notify the ISPM when employees no longer require access and/or contract termination and the Contractor shall return all government identification and access badges. The Contractor shall immediately notify the ISPM when government identification and access badges are lost or stolen. 4.4Classified/Physical Security The Contractor shall maintain uninterrupted security of government facilities and classified data in accordance with DoD 5200.8-R, Physical Security Program (May 91), DoD 5200.1-R, Information Security Program (Jan 97), DoD 5220.22-M, and applicable security directives. 4.5Classified Destruction The Contractor shall destroy classified material in accordance with DoD 5200.1-R and local procedures. The U.S. Government will provide classified material burn and destruction facilities. 4.6Security Training The Contractor shall provide initial and refresher training to all employees in accordance with DoD 5220.22-M and local requirements. Additionally, the Contractor shall provide classified debriefs to employees in accordance with the NISPOM. 4.7Disclosure of Information The Contractor shall not release to anyone outside the Contractor's organization any unclassified information, regardless of medium (e.g., film, tape, document, etc.), pertaining to any part of this contract or any program related to this contract, unless: (1) The Contracting Officer has given prior written approval; or (2) The information is otherwise in the public domain before the date of release. Request for approval shall identify the specific information to be released, the medium to be used, and the purpose for the release. The Contractor shall submit its request to the Contracting Officer at least 45 days prior to the proposed date for the release. The Contractor agrees to include a similar requirement in each subcontract under this contract. Subcontractors shall submit requests for authorization to release through the prime Contractor to the Contracting Officer. 4.8COMSEC The Contractor shall ensure proper utilization and management of Communications Security (COMSEC) material to include, but not limited to, receipt, accountability, safeguard, destruction, and investigation. The Contractor shall ensure employees are relieved of all COMSEC materials prior to leaving employment. 5.0Construction Management Services 5.1Tasks 5.1.1Contractor shall advise, assist and instruct US Government-appointed contracting officer representatives (COR) and quality assurance representatives (QAR). Contract employees are not authorized to accept/reject work accomplished under another contract. Contractor personnel shall establish and maintain rapport with all engineering organizations that develop construction and infrastructure requirements at their deployed location. Examples of such units include field engineer teams (FET), directorate of engineering, department of public works, civil engineers, US Army Corps of Engineers representatives etc. Contractor will develop training in two phases. The first phase will focus on building inspection and techniques that are generally accepted standards in the United States. The second phase is Afghanistan-specific training. Training deliverables will consist of both hard and soft copy slide presentations and development and production of training aides such as tri-folds, pocket guides etc. The intent of the training aides is to provide ready reference material for CORs/QARs, including pictures, that they can stow in a cargo pocket. The contractor shall obtain KO approval prior to mass-producing training materials. Training aides shall be developed to endure weather and other harsh field conditions. The contractor shall review all training deliverables every six months and provide the contracting officer recommendations on updates. The KO shall approve changes to the training materials. The contractor shall be responsible for production of revised training aides. 5.1.2Contractor employees shall assume the position of professional adviser on all designated projects. The contractor will assist the Government in identifying the most successful delivery method for accomplishment of a project. The contractor shall also provide expert advice in support of the US Government's decisions regarding project implementation. 5.1.3The contractor shall assist and advise the Government with project design phase services to include, but not limited to: design technical reviews; code compliance reviews; constructability reviews; analysis of Value Engineering proposals; preparation of cost estimates (including independent check estimates); cost analysis; cost control/monitoring; energy studies; utility studies; site investigations; review submittals such as work plans, building design adaptations, shop drawings, geotechnical foundation designs, quality control plans, water supply designs, roof designs, material samples, operations and maintenance manuals, test reports, as-built drawings; review of site specific quality control plans; site surveys; scheduling (including preparation of schedules and schedule reviews); review of design scope changes (including analysis of schedule impact); scheduling/conducting/documenting design related meetings; and performing market studies (material availability, contractor interest, etc.). 5.1.4Contractor shall also advise and assist with the following project procurement phase services to include, but not limited to: providing assistance to the Contracting Officer in contract procurement; developing responses to bid/RFP questions; attending/participating in site visits; attending/participating in pre-bid conferences; preparing and issuing solicitation amendments for review and approval by the Government Contracting Officer; and advising with cost/bid/proposal analyses. 5.1.5Contractor shall advise and assist with the following project construction phase services to include, but not limited to: scheduling and participating in preconstruction meetings; assisting with documenting actions taken and decisions made, etc.; monitoring the submittal review process; review and monitoring of project schedules for construction progress with emphasis on milestone completion dates, phasing requirements, work flow, material deliveries, test dates, etc.; assisting in problem resolution and handling of disputed issues (including development of Government position); maintaining marked up sets of project plans and specifications for future as-built drawings; assisting CORs/QARs in performing routine inspections of construction as work proceeds, recommending action to be taken to identify work that does not conform to the contract requirements, assisting with compilation, through site inspections, of lists of defects and omissions related to the work performed; assisting with compilation and development of Afghan building standards; review of construction contractor payment requests (including preparation of necessary forms for payment processing); monitoring project financial data and budgetary cost accounting; assist with administration of construction contract change orders (issuing proposal requests, preparing cost estimates, reviewing cost proposals, assisting agency in negotiations, preparing change order packages for processing); assisting with scheduling, conducting, and documenting regular progress meetings with all interested parties to review project status, discuss problems, and resolve issues; assisting with scheduling, conducting, and documenting (prepare minutes, etc. for Government approval) construction related project meetings; monitoring construction contractor compliance with established safety standards (identify to the Government unsafe working conditions and failures to adhere to safety plan required by construction contract); monitoring construction contractor's compliance with contract labor standards, as applicable; assisting with coordination of construction activities with customer personnel; monitoring the design and construction clarification process; participating in all "Partnering" activities during construction (workshops, meetings, etc.); assisting with preparation of special reports and regular project status reports; providing for progress and/or final photographs of project work; participating in site surveys; provide assistance in obtaining permits; assisting and advising with hazardous material assessments and monitoring of hazardous material abatement work; and provide cost estimating assistance. 5.1.6The contractor shall provide claims services when and as required by the Government for specific projects. The contractor will review disputes and claims and render advice and assistance, including, but not limited to, the following: assisting with development of reports with supporting information necessary to resolve disputes or defend against the claims; preparation and assembly of appeal files; participation in meetings or negotiations with claimants; preparation of cost estimates for use in claims negotiations; preparation of risk assessments/analyses relative to claim exposures; preparation of findings of fact and any other documentation required by the Government. 5.1.7At or near substantial completion of project construction, the contractor shall be tasked to provide services such as: assisting with performance of post occupancy evaluations (POEs); assisting in the formulation of lessons learned; providing occupancy planning including development of move schedules, cost estimates, inventory lists, etc.; providing move coordination, relocation assistance, and/or furniture coordination; providing telecommunication and computer coordination. 5.1.8Contractor shall provide and maintain necessary equipment and supplies to capture images of work progress. Contractor shall capture digital images of work during the various stages of completion. The contractor shall utilize this photographic evidence in the development of training materials. Contractor shall ensure that digital images are captured when changed site conditions occur, to include weather delays, removal of work for non-compliance with plans and specifications, safety issues, work activity is of a technical interest or damages to property and materials. Such documentation shall be provided as part of the monthly activity report. 5.1.9Contractor personnel shall advise and assist with special projects, requests for information, expansion plans etc at required. 5.1.10The contractor shall also provide administrative support services Administrative support services include management of both hard copy and electronic contract and personnel files and related information, arrangement of travel, arrangement of meetings, preparation of correspondence, administration of recognition programs, and development of responses to taskers and requests for information. 6.0Contractor Employee Requirements 6.1Possess valid U.S. civilian or international driver's license in order to drive Government-owned or Government-leased vehicles. 6.2Be able to function effectively and efficiently during extended periods of high pressure and stress. 6.3Be proficient with the Microsoft Office Suite of software, including word, excel, powerpoint and project. 6.4Arrive in the AOR having completed annual ethics training. The training shall cover FAR 3.104, Procurement Integrity, and address personal and organizational conflicts-of-interest (OCI) IAW FAR Subpart 9.5 and instruct contractor employees on identifying actual and potential OCIs and the reporting requirement; the requirements of FAR 9.505-4(b); and proper use of government resources and non-disclosure of government information. Prior to commencing contract performance, contractor employees shall furnish to their contractor evidence that they have received ethics training IAW FAR 3.104, which shall include a signed statement by each contractor employee whereby the employee agrees that he or she will not discuss, divulge or disclose any Government information or data to any person or entity. 7.0Deployment and Mobilization 7.1In accordance with DoD guidance, all U.S. contractor personnel deploying in support of forward-deployed troops are required to process through a CONUS Replacement Center (CRC). The Government Contracting Officer will provide a Letter of Authorization (LOA) to contractor personnel validating, at a minimum, their contractual employment, GS equivalency (GS12) and authority to process for deployment at the CRC. The contractor shall coordinate directly with the CRC to schedule attendance for contractor personnel. Contractors shall ensure all deploying Contractor personnel, prior to entering Afghanistan, have been issued Individual Body Armor (IBA), protective helmet, gas mask, and any other personal protective equipment (PPE) required by the CRC at the time of deployment. (Note: Coalition Contractor personnel, if utilized, are not required to process through a CRC, but are required to process into theater through the designated processing center. They will be issued body armor and protective helmets at that location prior to entering Afghanistan.) 7.2The contractor is responsible for mobilizing all personnel. Mobilization includes travel to the CRC from an individual's home of record prior to deployment and travel from the CRC to the contractor's in-country program office at a location to be designated by the military. Mobilization includes all efforts to recruit and vet personnel. The contractor shall be responsible for ensuring their personnel have all necessary equipment to perform required duties, including but not limited to computers and cell phones. For travel to Afghanistan from the CRC, the contractor may elect to use military airlift or purchase a commercial ticket. However, once an individual has completed CRC, the government will only pay for a maximum of three travel days between the individual's final day at CRC and arrival at the final destination as designated by the military. In the event of excusable delays in travel, the Contracting Officer may, on a case-by-case basis, extend the aforementioned three day period. Mobilization expenses shall include all mobilization travel expenses for an individual; charges for hotels, transportation, baggage, meals, per diem, etc. Mobilization is payable upon a contract employee's arrival at the final place of assignment. Mobilization is paid only once per person. At the Government's sole discretion, if an overseas location for issue of CRC gear is authorized, the Contracting Officer may authorize the contractor to utilize military airlift to travel to that location and to be paid for additional travel days. 7.3Upon arrival in the theater of operations, Contractor employees will receive Reception, Staging, Onward Movement and Integration, as directed by the Procuring Contracting Officer, his/her designated representative, or the Theater Commander. The Contractor should be prepared to move material and equipment using U.S. Government transportation and comply with applicable transportation regulations, such as MILSTAMP for safety, packaging, and tie-down. 7.4 The contractor is responsible for redeploying all personnel. Redeployment includes travel to the CRC from Afghanistan, and travel to an individual's home of record from the CRC. The contractor shall be responsible for ensuring their personnel return all Government-furnished equipment, to include both items issued in-country and by the CRC in CONUS, unless another company assumes responsibility for CRC equipment (there is no requirement for individuals changing contracts to go back thru CRC for equipment re-issue). Daily rates remain billable, for invoicing purposes, until the date CRC out processing is complete. For travel from Afghanistan to the CRC, the contractor may elect to use military airlift or purchase a commercial ticket. However, the government will only pay for a maximum of three travel days between the individual's final out processing in Afghanistan and their arrival at CRC. In the event of excusable delays in travel, the Contracting Officer may, on a case-by-case basis, extend the aforementioned three day period. Redeployment is paid only once per position, when a position is formally demobilized, and upon completion of out-processing at CRC. At the Government's sole discretion, if an overseas location for turning in CRC gear is to that location and to be paid for additional travel days, at which point redeployment would be authorized, the Contracting Officer may authorize the contractor to utilize military airlift to travel complete and billable. 7.5Advisors are authorized 24 calendar days of rest and recuperation (R&R) per 12 month period. Travel days are excluded from the 24 days of R&R. Daily rates, for invoicing purposes, are not billable for days absent due to Rest and Recuperation (R&R), or for unauthorized absences. R&R time outside Afghanistan is not billable starting the first day after an employee departs Afghanistan, until the last day the employee is outside Afghanistan (the first day back is billable). R&R time within Afghanistan is not billable for any day an employee is not working in support of the program. Non-mission-related travel within Afghanistan is highly dangerous and strongly discouraged. Contractor personnel shall make every effort to expedite travel. 7.6Contractor personnel shall make every effort to expedite travel to and from duty locations in Afghanistan. The Government shall not be responsible for travel delays outside Afghanistan, and the contractor shall promptly notify the Government of any extended travel delays within Afghanistan. The contractor shall track employee travel status, both duty-related and personal, and update the COR of status via submission of the weekly PERSTAT report. Failure to maintain adequate records may result in denial of payment for services if a contractor employee's work or travel status cannot be substantiated. 7.7If an employee is removed from the contract, or if additional services are added to the contract, the contractor shall have employee(s) in theater not later than twenty days after vacancy is identified or from conclusion of negotiations. 7.8The Contractor shall provide the COR a monthly activity report. The report shall include an unclassified narrative of work performed, summary of manpower and problem areas, and recommendations as needed. The report shall be submitted to the COR within 10 calendar days following the monthly period of evaluation unless extensions are coordinated and approved by the COR. 8.0Quality Control Plan (QCP) 8.1The Contractor shall establish and maintain a QCP to monitor the overall quality of service for work accomplished under this contract. The Contracting Officer has the right to accept the Contractor-provided QCP or prepare a separate document. The basic tenet of either plan is that the Contractor is responsible for quality assurance under this PWS. All methods, procedures and forms shall support this basic tenet. 8.2. At a minimum, the QCP will include a plan to ensure that all deployed contract employees are meeting mission requirements at a 90% rate. 9.0Inspection and Acceptance Criteria 9.1Final inspection and acceptance of all work performed, reports, and other deliverables shall be performed at the place of delivery. The contracting officer shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items. 10.0Contractor Employee Work Hours 10.1Contractor employees' services to be provided under this contract are normally required 24 hours a day, 7 days a week based on the requirement to respond to short-notice taskings. The standard duty day for a contractor employee will be commensurate with the U.S. Government unit in which they are attached. An average work week would be approximately 84 hours (7 days 12 hours). The Contractor shall ensure proper scheduling of work and backup support for their personnel to ensure an uninterrupted and normal workflow. In the event of inclement weather, base/facilities closure, etc. contractor personnel shall follow company policies and procedures and notify the COR/QAP of such. Duty permitting, at the U.S. Government's discretion, performance may not be required during U.S. Federal holidays or during holidays of the host country. Duty will be commensurate with the government personnel with whom the contractor personnel work. 11.0 Travel 11.1The travel contract line item is intended for short-duration TDYs, such as attendance at a conference, that are specifically required by the Government. The performance of contract services outside of Afghanistan for extended periods of time is not within the scope of this contract. All travel requirements shall be identified to the contracting officer representative for coordination before travel commences. The Contracting Officer must approve all travel. 12.0Service Summary Performance ObjectivePWS ReferencePerformance ThresholdMethod of Surveillance PERSTAT Report7.6Report is accurate and submitted on time 95% of the time. Weekly Inspection Monthly Activity Report7.8Report is accurate and submitted on time 95% of the time. Monthly Inspection 13.0Contractor Furnished Items 13.1Pre-deployment training 13.2Pre-deployment life support 13.3Mission essential equipment not provided at CONUS Replacement Center. 13.4Appropriate dress that is acceptable to local command while on the Forward Operating Base (FOB), or if off-FOB, appropriate dress for the area. 13.5All travel and transportation to pre-deployment training location(s), to CRC, and to Kabul or other designated point of interface with government in theater travel. The Contractor is also responsible for providing transportation as required for normal duties for Contractor personnel within the commuting vicinity of duty locations, above and beyond any base public transportation if available. 13.6All travel and transportation from Kabul or other designated point of interface in Afghanistan with government in theater travel to any location associated with R&R trips. This section shall not prohibit Contractor personnel from using MilAir to Kuwait, if desired, but R&R time shall be counted as described in Paragraphs 7.5 and 7.6 for billing purposes. 13.7Communication items needed to meet mission requirements. 13.8Contractor is responsible for expeditiously obtaining all Passports, Visas, and other travel documents to insure the contract employee can travel to the assigned location. Passports and Visas must be valid for the duration of the contract period. 13.9Defense Base Act (DBA) Workers' Compensation is required for all U.S. citizens, U.S. residents and all employees or sub-contractors hired on overseas government contracts. Depending on the country, Foreign Nationals must also be covered under DBA. This includes contractors and suppliers working on high-risk reconstruction projects including those in Afghanistan. 13.10 Medical Coverage: Contractors are not authorized Government provided routine medical coverage without a special waiver from the CENTCOM Surgeon General in coordination with the CENTCOM Command Judge Advocate. Therefore, in accordance with contract clause 952.225-0003 Fitness for Duty and Limits on Medical/Dental Care in Iraq/Afghanistan (NOV 2010), routine medical care will not be provided by the Government. Emergency care will be provided on a reimbursable basis which will be identified accordingly on the Letter of Authorization (LOA). Reimbursable emergency medical services are billable to the Defense Base Act (DBA) Insurance carrier. Therefore, each LOA shall include the policy number, address, and POC information for the DBA insurance carrier. 14.0Government Furnished Items 14.1CAC Card Processing 14.2Letter of Authorization (LOA) Processing 14.3Processing of Base/Facility Passes 14.4Travel within and outside Afghanistan for specific contractor employees as required by mission requirements. The Contractor shall request approval from the COR, prior to traveling, for all reimbursable official travel outside the commuting vicinity of duty locations. Unapproved travel costs will not be reimbursed. Per Diem and travel rates shall not exceed the amount authorized in the Joint Travel Regulations (JTR). 14.5Office space and supplies in Afghanistan as required by the mission. Access will include telephone, LAN and internet access as available to the military. 14.6Contractor employees will be provided base life support on the military facility that they support. The contractor will be provided housing commensurate with that provided to the military, or by designation of the installation commander. Contractor employees will be authorized dining facility privileges, use of fitness centers and access to shopping centers such as AAFES. Failure to adhere to installation health, safety and good order and discipline regulations will be grounds for termination. 14.7Secure communications equipment if required by the mission. 14.8Government security as deemed appropriate by local command. 14.9Expedited Processing of Refuge Travel documents. 14.10Contractor personnel will be afforded security, both on and off the military installation, commensurate with that provided to military personnel. 15.0Contracting Officer Representative 15.1The Contracting Officer will appoint a Contracting Officer's Representative (COR) who will represent the Contracting Officer regarding all matters of a technical nature only. The COR will be the direct interface with Contractor personnel during the performance of this contract. 16.0Phase Out 16.1The Government reserves the right not to exercise any option period beyond the base period of the contract. In the event that an option period is not exercised for continued performance by the contractor, a 30 calendar day period shall be allowed for phase-out actions. The incumbent contractor shall permit any successor contract to observe and become familiar with operations under the Contract as appropriate. The incumbent contractor shall not defer needed work for the purpose of transferring responsibility to the successor contractor. The incumbent contractor shall fully cooperate with the successor and the Government so as not to interfere with the execution of task requirements under this contract. During the final 30 days of the last exercised option period, a similar
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Place of Performance: Address: CENTCOM Contracting Command APO AE09356 Kabul MT; Zip Code: 59604-4789
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H -- COMMENTS SOUGHT FOR: Unfunded PWS for construction management services for USG projects in Afghanistan. Return COMMENTS ONLY to Lt Col Thomas Ficklin at: Thomas.D.Ficklin@Afghan.SWA.army.mil by 17 Jan 2011.