PRESOL | R | Update to F11PS00102 Facilitated Listening Session. Information the same as F11PS00102 but updated to include questions and answers at the bottom of the Announcement.

FBO DAILY ISSUE OF DECEMBER 11, 2010 FBO #3304
SOLICITATION NOTICE

R -- Update to F11PS00102 Facilitated Listening Session. Information the same as F11PS00102 but updated to include questions and answers at the bottom of the Announcement.

Notice Date: 12/9/2010
Notice Type: Combined Synopsis/Solicitation
Contracting Office: Construction & Acquisition Division, Region 3 US Fish & Wildlife Service1 Federal Drive, Room 652 Fort Snelling MN 55111
ZIP Code: 55111
Solicitation Number: F11PS00102A
Response Due: 12/14/2010
Archive Date: 12/9/2011
Point of Contact: Jeanne Mohlis Contract Specialist 6127135215 jeanne_mohlis@fws.gov;
E-Mail Address: Point of Contact above, or if none listed, contact the IDEAS EC HELP DESK for assistance
(EC_helpdesk@NBC.GOV)
Small Business Set-Aside: Total Small Business
Description: SOLICITATION NO F11PS00102 - FACILITATED LISTENING SESSION WITH MINNESOTA HUNTING AND FISHING INDUSTRY REPRESENTATIVES (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued (ii) The solicitation number is F11PS00102 and is issued as a request for quotation (RFQ) per FAR Part 13. (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-46. (iv) This solicitation is a total Small Business set-aside. The NAICS code is 541990 All Other Professional, Scientific and Technical Services. The size standard for Small Business is $7.0M (v) Pricing must be provided for each Line Item with a breakdown showing labor hours, markups, profit and other costs: Line Item 0001 Facilitator for MN Industry Listening Session Qty: 1 $______________ (vi) Description of requirements: 1. Background: Region 3, U.S. Fish & Wildlife Service is seeking to survey and evaluate the perceptions of hunting and fishing industry representatives within the State of Minnesota of the Service's Wildlife and Sport Fish Restoration Program. This solicitation is being issued to secure the services of a facilitator to gather and document information obtained in a listening session. The facilitator must be knowledgeable about hunting and fishing industries within Minnesota and possess the necessary skills to prepare reports and foster informational exchanges between various parties. 2. Project Purpose: o To gather information from hunting and fishing industry representatives in the State of Minnesota about their perceptions of the Wildlife and Sport Fish Restoration Program. o To gather information from the focus group that educates the Wildlife and Sport Fish Restoration Program on the most efficient and effective way to open communications between the WSFR program and hunting and fishing industries. o To create a "listening session" template that can be used by other states and regions to gather valuable information from industry representatives in their area. o To provide the opportunity to share information about the Wildlife and Sport Fish Restoration Program, and show our appreciation to influential industry representatives for their contributions to the "Cycle of Success." 3. Work to be Performed: Facilitator will be provided a list of invitees for the listening session listed below. Facilitator will arrange date for session, coordinating with the invitees and WSFR staff, and using the facilities found at the University of Minnesota at the Facilitators expense. This Project Will Consist Of One Listening Session And Other Requirements As Follows: 1. Tasks - Before the Listening Session: o The Facilitator shall be the main point of contact with listening session participants. o He/she will establish the contact list of participants, and confirm their participation. o He/she will provide any follow up communications or answer any questions posed by the participants prior to the listening session. o He/she will work with the WSFR Communication Team to develop the format and script for thelistening session, and provide recommendations for listening session products i.e. take home items. o He/she will coordinate logistic considerations for the listening session. 2. Listening Session: o The Facilitator will provide a brief introduction to the participants on the purpose of the Listening Session and background on the Wildlife and Sport Fish Restoration Program. o He/she will coordinate transcription and audio recording of the listening session. o He/she will facilitate discussion between listening session participants, utilizing a pool ofquestions developed by the WSFR Communications team. 3. Tasks - After the Listening Session: o The Facilitator will provide a detailed written report of the listening session results to the WSFRCommunication team within one week of the session end, in addition to an audio tape and written transcription of the audio tape. 4. End Products: o Template of Discussion Guide, invitation letter and work plan o Qualitative data from written transcript and audio recording o Presentation (PowerPoint and written) of results/analysis to share with region/States/Washington D.C. 5. Inspection And Acceptance: Deliverables will be inspected before each negotiated deadline with project manager. 6. Availability: o Availability to meet at Fort Snelling, Minnesota, for one face to face meeting before the listening group meeting. All other requested meetings can be phone conference calls lasting at least one hour. o First discussion must take place within 1 week of receiving contract award. o Subsequent discussions must take place once a week to inform project manager of progress (vii) All session requirements are to be completed no later than the end of February, 2011. (viii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. (ix) EVALUATION CRITERIA FOR AWARD: Award of solicitation will be based on technical ability and best value, both being of equal importance. EVALUATION CRITERIA FOR AWARD: A list of past related experience based on the following criteria is required to be submitted with each quote. o Please provide at least 3 examples in the past 2 years where you have worked with hunting and/or fishing manufacturers. Describe the types of facilitation you have provided and the outcomes/results. o Please provide a brief description of your capability to facilitate small focus groups and give no more than 5 but no fewer than 3 examples. Please provide points of contact and references with phone numbers and email addresses for past performance references. o Please provide a listing of either Federal or State government projects where you participatedor were involved with facilitation. Include the dates, descriptions of the projects or work andthe agencies involved; also include size and number of participants. (x) Offerors shall complete and include one completed copy of the FAR provision at 52.212-03, Offeror Representations and Certifications -- Commercial Items, with its offer or complete ORCA online at https://orca.bpn.gov (xi) FAR Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and any addenda to the provision. (xii) FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition. The following additional FAR clauses cited in the clause are applicable to the acquisition: 52.219-06 Notice of Total Small business Set-Aside, 52.222-03 Convict Labor, 52.222-19, Child Labor, 52.222-21Prohibition of Segregated Facilities, 52.222-26 Equal Opportunity, 52.225-01Buy American Act-Supplies, 52.225-13 Restrictions on Certain Foreign Purchases, 52.222-41 Service Contract Act of 1965, 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration. (xiii) Additional terms and conditions applicable to this acquisition are as follows: FAR 52.212-01 Instructions to Offerors-Commerical Items, 52.204-7 Central Contractor Registration, (xiv) n/a (xv) Quotes must be received by close of business on December 14, 2010 at the U.S. Fish and Wildlife Service, Region 3, Contracting and Facilities Management Division, Attn: Jeanne Mohlis, 1 Federal Drive, Fort Snelling MN 55111-4056 or email to jeanne_mohlis@fws.gov. (xvi) For information regarding the solicitation, please contact Jeanne Mohlis at 612/713-5215 or jeanne_mohlis@fws.gov Questions and Answers: 1. One stated preference is knowledge of the hunting and fishing industry in Minnesota. We have worked throughout the nation and are known for being able to learn and understand quickly the issues and the parties involved in focus groups, dispute resolution actions, negotiated rule making. As environmental neutral third-party participants, we assume it is our job to get quickly up to speed on all these factors. While we cannot state that we have intimate knowledge currently of these factors in Minnesota, we are confident of being able to learn quickly through a number of proactive measures. I would hope that we would not be dismissed automatically because of no prior work with these parties in Minnesota. Can you confirm this one way or the other? Can we assume that you do NOT have one particular vendor is mind for this project? All vendors will be evaluated per the evaluation criteria listed in the solicitation. 2. We are investigating the University of Minnesota venue, and we assume that the estimated cost of any listening session site (and services) we find suitable at the University can be included in our proposal/response. The wording in the solicitation does not make this clear, but we assume that this is a legitimate pass-through cost. Comment? The solicitation states "using the facilities found at the University of Minnesota at the Facilitators expense." 3. Do you have an estimate (or range) of the number of people who will be invited to participate in the listening session? Will the participants have an opportunity to review and suggest edits of comments made, prior to a final transcript being approved? There will be no more than eight participants who will not have final transcript approval. 4. I believe that I read the solicitation to say that all services will be completed by the end of February 2011. This works for us, but does require that a contract be announced ASAP so that work may start immediately. It is our intent to finish the contract process as soon as possible. 5. Although it is not mentioned, is there a desire to have a video recording of the listening session as well as an audio recording (transcribed)? Perhaps it may be offered as an option. In thinking about a template for use in other states and agencies, such a video recording may be easily made and could prove valuable. We removed this option because of cost and any perceived influence it might cause the participants.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/DOI/FWS/CGSWO/F11PS00102A/listing.html)
Place of Performance: Address: U.S. Fish and Wildlife Service1 Federal DriveFort Snelling, MN 55111-4056; Zip Code: 551114056
Record: SN02341305-W 20101211/101209234036-0b06e10d1d65bdca4f6e4ce0689faa75 (fbodaily.com)
Source: FedBizOpps Link to This Notice
(may not be valid after Archive Date)

| FSG Index | This Issue's Index | Today's FBO Daily Index Page |

Loren Data's SAM Daily™

R -- Update to F11PS00102 Facilitated Listening Session. Information the same as F11PS00102 but updated to include questions and answers at the bottom of the Announcement.