SOLICITATION NOTICE
V -- 2011 Department of the Interior Dam Safety Coordinators ConferenceMonday, May 9 - Friday, May 13, 2010
- Notice Date
- 12/9/2010
- Notice Type
- Combined Synopsis/Solicitation
- Contracting Office
- Bureau of Reclamation-DO-Acquisition Operations Group PO Box 25007, 84-27810 Denver CO 80225
- ZIP Code
- 80225
- Solicitation Number
- R11PS80314
- Response Due
- 12/30/2010
- Archive Date
- 12/9/2011
- Point of Contact
- Judy Chamberlin 3034452606 jchamberlin@usbr.gov;
- E-Mail Address
-
Point of Contact above, or if none listed, contact the IDEAS EC HELP DESK for assistance
(EC_helpdesk@NBC.GOV)
- Small Business Set-Aside
- N/A
- Description
- COMBINED SYNOPSIS/SOLICITATION This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation (FAR) 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The solicitation number is R11PS80314 and is issued as a Request for Quotations (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-33. This solicitation is unrestricted. The North American Standard Industrial Classifications System Code is 72110. Product Service Code is V231.* GENERAL. The Bureau of Reclamation, on behalf of the Department of the Interior, will host the 2011 Department of the Interior Dam Safety Coordinators Conference in Albuquerque, New Mexico, for the period May 9-13, 2011. * HOTEL REQUIREMENTS. The hotel shall be registered in the Central Contractor Registration (CCR) site and have a DUNS number. The CCR website for registration is: https://www.bpn.gov/ccr/default.aspx. Hotel shall be registered at the Online Representations and Certifications Application (ORCA) or provide a completed Representations and Certifications document. The document is available at http://acquisition.gov/far/index.html.The ORCA website for registration is: https://orca.bpn.gov/.* HOTEL GUEST ROOMS AND RATE. The purchase order is contingent on the Hotel's capability to furnish guest rooms to attendees as follows. A block of rooms will be required to accommodate an estimated 150 attendees for a total of 4 room nights. Hotel needs to be located in the downtown area, and within walking distance of restaurants and shops.* The hotel room rate shall be at the 2011 Government per diem lodging rate of $81 for Albuquerque, New Mexico, up to the maximum of 150 reservations. The guest room rate shall not exceed the Government per diem rate. Hotel shall have available a minimum of two handicap accessible guest rooms. * The Hotel reservations manager shall provide the conference chairperson with a list of confirmed registered guests as needed.* RESERVATIONS: Conference attendees will be responsible for making their own reservations and making payment for their hotel accommodations.* When making reservations, each attendee will inform the Hotel that they are attending the "Dam Safety Conference." Reservations shall be accepted from attendees on a first-come, first-serve basis. Reservation requests from attendees will be accompanied by a deposit, equal to one night's lodging. Attendees will be responsible for their own individual reservations and payment. Guaranteed reservations shall be held for arrival until midnight on the day of arrival. If notice of cancellation is received by the Hotel at least 24 hours prior to the date of expected arrival, deposit shall be refundable.* Conference chairperson will need to arrive Wednesday, May 4, 2011, for conference setup, and pre-meetings with hotel and audio/visual staff, etc. The 2011 Government per diem lodging rate of $81 shall apply.* RELEASE CUT-OFF DATE. Committed rooms shall be held until Monday, April 25, 2011, at which time they will be released. Reservations shall be accepted after the cut-off date, based on availability up to the prevailing rate.* CHECK IN/CHECKOUT DATES/TIMES. Check-in date shall be Monday, May 9, 2011, and check-out date will be Friday, May 13, 2011. There shall be early check-out on Wednesday, May 11 and Thursday, May 12, 2011. Check-in and check-out times shall be determined by the Hotel.* CONFERENCE MEETING ROOMS. All meeting rooms shall be handicap accessible. Rooms shall be set up and accessible for Reclamation conference staff at least one hour prior to start time and at least one hour after end time. Meeting room layouts are to have ample space between attendee tables and chairs so it is not cramped or difficult for attendees to get to their respective chairs when other attendees are seated. Proposed room requirements are as follows: May 4-13, 2011Secured room with one table and four chairs for conference chairperson to use as an office for meeting planning purposes prior to the conference and for storage of conference items during the conference.* May 9, 10, and 11, 2011Meeting room for 12 attendees* May 9, 2011Lobby area for conference registration with two six-foot tables, two chairs per table.* May 10, 11, and 12, 2011Conference registration area near general session meeting room with two six-foot tables, two chairs per table.* May 10, 11, and 12, 2011General session meeting room for 160 attendees, classroom seating, center aisle.* May 11, 2011Two break-out meeting rooms each for 50 attendees, classroom seating, center and or side aisles, for concurrent sessions in addition to general session meeting room.* May 11, 2011One break-out meeting room for 20 attendees, u-shaped in addition to other requested meeting rooms.* May 11, 2011Two break-out meeting rooms each for 30 attendees, u-shape for concurrent sessions in addition to other request meeting rooms.* Exact number of meeting rooms and meeting room set ups may change, but will be finalized at least 10 days prior to the conference, or by the date required by the Hotel.* BREAK SERVICE. Hotel shall furnish light refreshments at morning and afternoon breaks for an estimated 150 attendees during the period May 10-12, 2011. Light refreshments are defined by the Government to include, but not limited to, coffee and tea; fruit juice or fresh fruit; muffins, bagels, croissants, fruit breads, or pastries; soft drinks or ice tea; cookies, brownies, or energy bars; pretzels, popcorn, nuts, or chips; etc.* Reclamation will finalize all food and beverage arrangements at least 10 days prior to the conference, or by the date required by the Hotel. Hotel shall honor the 2011 Government per diem rate of $16.80 all inclusive per person per day for the total of both breaks including tax, gratuity, and all hotel fees. The morning break service shall remain available to attendees until the lunch break and the afternoon break service shall remain available to attendees until closure of the afternoon meeting.* Fresh water shall be at the registration tables and at each attendee's table in each of the meeting rooms during the entire conference period.* AUDIO/VISUAL EQUIPMENT. The Hotel shall allow Reclamation to use their own personal computers, printers, and other necessary equipment at no additional charge or service fee. Audio/visual equipment proposed to be furnished by the Hotel is as follows: May 10, 11, and 12, 201,One classroom style general session meeting room with center aisle to accommodate 160 attendeesInternet connection T-1 Line or faster, wired or wireless,Podium with light and wired micro-phone on a riser, if needed,Two wireless lavaliere microphones,One handheld wireless microphone,One high lumen LCD projector with cart/drape, cabling,One six-channel mixer,One screen appropriate for size of meeting room*May 11, 2011, Two break-out classroom style meeting rooms with side and or center aisles to accommodate 50 attendees each,Internet connectionT-1 Line or faster, wired or wireless,One wireless lavaliere microphone,One lumen LCD projector with cart/drape, cabling,One screen appropriate for size of meeting room*May 11, 2011, Two break-out classroom, u-shaped, or fixed style meeting rooms to accommodate 30 attendees each,Internet connectionT-1 Line or faster, wired or wireless,One lumen LCD projector with cart/drape, cabling,One screen appropriate for size of meeting room* Exact audio/visual equipment needs will be finalized at least 10 days prior to the conference, or by the date required by the Hotel.* MEETING ROOM SIGNS AND MESSAGES. Hotel shall provide a sign or other indication of conference meeting room locations, times, days, etc., each day in the lobby and/or near the meeting rooms. In the case of emergencies or urgent messages, hotel shall take messages directly to our conference registration area.* CONFERENCE AGENDA. A draft agenda will be provided to the Hotel when it is available. A final program agenda will be provided to the Hotel 5 days prior to the start of conference.* AMENDMENT TO CONTRACT. Appropriate amendment(s) to finalized contract will be granted based on needs or changes as they occur (for example, need for additional audio/visual equipment, additional meeting rooms, etc.)* REQUIREMENTS: CLIN 001: Conference Meeting Rooms,CLIN 002: Break Service,CLIN 003: Audio/visual Equipment* CLAUSES:Offerors/Bidders/Quoters shall review and comply with the FAR Provisions or Clauses which apply to this solicitation. This information is available on the Internet at: http://acquisition.gov/far/index.html. The following clauses or provisions are specifically referenced and are required in the response to this solicitation: 52.212-1, INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS; 52.212-2, EVALUATION-COMMERCIAL ITEMS - Evaluation factors, price.52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS, a completed copy of the provision at 52.213-3 must be submitted with the bid / offer, or you can register your reps and certs online at http://orca.bpn.gov; 52-212-4, CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS;52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS, applies to this acquisition including, 52.233-3 Protests after award, and 52.333-4 Applicable Law for Breach of Contract Claim, and, the following paragraph (b) clauses added: b(20) Convict Labor, b(21) Child Labor - Cooperation with Authorities and Remedies, b(22) Prohibition of Segregated Facilities (Feb 1999), b(23) Equal Opportunity (E.O. 11246), b(25) Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era; b(35) Restrictions on Certain Foreign Purchases, b(40) Payment by Electronic funds Transfer - Central Contractor Registration.* VENDOR EVALUATION: The government will evaluate the quotations based on price. The Government reserves the right to make an award without discussion.* QUOTES ARE DUE: Quotes are due for this combined synopsis/solicitation on December 30, 2010 at 4:00 PM Mountain Standard Time and shall be received by the specified time to Judy Chamberlin. Quotes shall address the requirements. Quotes shall be e-mailed to: jchamberlin@ usbr.gov. No oral quotations will be accepted.* Quoters shall furnish the company name, DUNS number, TIN Number, address, phone and fax number, e-mail address, and official point of contact. All Quotes shall be manually signed by an authorized company official. * END OF COMBINED SYNOPSIS SOLICITATION.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/dd4b9dc062d416d3c30304552cf666fc)
- Place of Performance
- Address: Albuquerque, New Mexico
- Zip Code: 87104
- Zip Code: 87104
- Record
- SN02341273-W 20101211/101209234022-dd4b9dc062d416d3c30304552cf666fc (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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