SOLICITATION NOTICE
V -- Lodging BPA Multiple Locations Cheyenne and Sheridan Wyoming; Grand Junction, Colorado and Fort Harrison, Montana
- Notice Date
- 12/1/2010
- Notice Type
- Presolicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of Veterans Affairs;Rocky Mountain Network;VISN 19 Contracting;500 Foothill Drive;Salt Lake City, UT 84148
- ZIP Code
- 84148
- Solicitation Number
- VA25911RQ0012
- Response Due
- 12/20/2010
- Archive Date
- 2/18/2011
- Point of Contact
- Glenn Breitling
- E-Mail Address
-
breitling@va.gov<br
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for Lodging and Billeting Services for the Veterans Integrated Service Network 19 with Veterans Healthcare Administration facilities located in Cheyenne, WY; Grand Junction, CO; Sheridan, WY and Fort Harrison, MT. This requirement for temporary, short term lodging is being procured IAW FAR 12.6, entitled "Streamlined Procedures for Evaluation and Solicitation for Commercial Items" as supplemented with additional information in this notice, and FAR 13.303 entitled "Blanket Purchase Agreements (BPA)". Prospective Offerors are encouraged to view the Federal Business Opportunities website, www.fedbizopps.gov, frequently for any amendment to the solicitation. The Government intends to satisfy existing requirements for temporary lodging services by awarding multiple Blanket Purchase Agreements to various hotels located within the local commuting areas of the facilities listed above. This announcement constitutes the only solicitation that will be issued. The base period of performance will be from January 1, 2011 through December 31. 2011. Option periods will consist of 12 months, and will not exceed 4 option year periods. This procurement is issued on a unrestricted basis under the NAICS 721110 that has a small business size standard of $7M. The areas of consideration for possible awards are the locations listed above. A pricing schedule identifying quantities and types of services is attached and shall be completed and returned. All quantities are estimated and vary by location. Unit prices shall be inclusive of all applicable service fees, the federal government does not pay taxes. A performance work statement (PWS) describing the scope of work is attached and is hereby made part of this request for quotes. The following provisions and clauses are applicable to this acquisition: FAR Provisions 52.212-1, 52.212-3 Alt I, and 52.252-1; FAR Clauses 52.212-4, 52.212-5, 52.252-2. FAR provision 52.212-3 shall be completed and returned with your offer. If your company information is available through Online Representations and Certifications (ORCA) so indicate in 52.212-3 and return only the first page of the online portion showing your current registration. FAR Provision 52.252-1 and FAR Clause 52.252-2: full text language of provisions and clauses incorporated by reference can be located at http://farsite.hill.af.mil. The following clauses included in 52.212-5 are applicable: 52.217-6, 52.217-8, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.225-13, 52.232-33, and 52.232-36. In addition, clauses, 52.222-41, 52.222-42, and 52.222-44 or 52.222-53, included in 52.212-5 may be deemed applicable pending contractors response to paragraph (k)(2) in FAR Provision 52.212-3. The following Veterans Affairs Acquisition Regulation, VAAR, clause is applicable to this acquisition: 852.273-75. The Service Contract Act of 1965 and all wage determinations applicable for the location of the proposed hotel facility will be made a part of any resulting award if FAR clause 52.222-41 is determined to be applicable. This BPA will be established on a fixed price basis and may be discontinued upon 30 days' written notice by either party. The BPA will be reviewed annually before the anniversary of its effective date and revised as necessary to conform to the requirements of the FAR and VAAR. This BPA can only be changed by modification of the agreement itself. Discontinuing or modifying this BPA shall not affect any prior contract incorporating this BPA. This BPA does NOT state or imply any agreement by the Government to place future contracts or orders with the contractor; or be used in any manner to restrict competition. All contracts and purchase orders using this BPA will be incorporated by specific reference, the BPA number and name when established. This BPA for temporary lodging services located within the local commuting areas of the facilities listed in this synopsis has a dollar limitation of $15,000.00 for each individual purchase of lodging services. This BPA does not have a minimum purchase requirement. The Government is obligated only to the extent of authorized purchases actually made under this BPA. Contractors shall furnish services if and when requested by the Contracting Officer's Technical Representative, COTR, located at each Healthcare facility listed in this synopsis for the inclusive dates of this agreement. The names, contact information and the dollar limitation of the COTR's will be provided to the successful contractors. Delivery /lodging tickets shall contain the following minimum information: name of supplier, BPA number, date of purchase/reservation, purchase number, itemized list with name of veteran, type of room and price, and dates service provided. Invoices shall be submitted monthly in arrears or upon expiration of the BPA, whichever occurs first, for all services during the billing period, identifying the delivery/lodging tickets covered therein, stating their total dollar value and supported by receipt copies of the delivery/lodging tickets. Each offeror shall indicate if the government purchase card (VISA card) is an acceptable form of payment. Awards will be made to the lowest priced offers determined to be technically acceptable. To be determined technically acceptable, the following minimum requirements must be met: (1) Hotels must provide for complete and inclusive lodging services as prescribed in the performance work statement and by the attached pricing schedule. (2) Hotels must have free on-site parking and provide non-smoking rooms. (3) Hotels must be located within the local commuting area of the VA Healthcare Center; this is usually interpreted to be within 5 miles of the VA Healthcare Center. (4) Hotels must be FEMA approved. (5) Some Healthcare Centers may require local transportation back and forth for the Veteran from the lodging facility to the Healthcare Center. In order to determine if minimum requirement (1) can be met, all services requested must either be priced or annotated as provided at no additional cost on the attached pricing schedule. For minimum requirements (2), (3), & (4) offeror must provide a fact sheet which addresses each minimum requirement. The physical location of the proposed hotel facility must be provided to permit a determination to be made as if minimum requirement (3) can be met. Pricing shall be provided on attached B.2 Schedule of Services/Pricing. The government intends to make multiple awards; however, funds will NOT be committed or obligated until services have been rendered. For purposes of price evaluation, if there is a mathematical error in which the unit price multiplied by the quantity does not equal the extended total, the unit price will prevail and be used for evaluation and award purposes. Paragraph (e) of FAR Provision 52.212-1 encourages offerors to present alternative terms and conditions for satisfying the requirements of this solicitation. The solicitation is being issued on a competitive basis. The rate utilized for purposes of award will be the rates proposed by the offeror that is determined to offer the lowest technically acceptable offer. As stated in paragraph (g) of Federal Acquisition Regulation (FAR) Provision 52.212-1, included in this solicitation, the Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial proposal should contain the offerors best terms from a price and technical standpoint. All questions shall be submitted in writing and received prior to the time and date scheduled for receipt of quotes. Questions can be sent via email to: glenn.breitling@va.gov or fax (801) 584-2506. QUOTES ARE DUE: Not later than 4:30 p.m. MST, December 20, 2010. A complete proposal will consist of the following documents: -1 Completed B.2 Schedule of Services/Pricing -2 Page 1 of the Completed Online Representations and Certifications found at http://orca.bpn.gov in accordance with FAR 52.212.3, Offeror Representations and Certifications-Commercial Items. -3 Signed Offerors Letter providing: Contractor's name, address, name of point of contact, phone numbers, email addresses, FAX number, DUNS number and Tax ID number. Insure the proposal number VA259-11-RQ-0012 appears on all pages and documents in the proposal. Identify acceptable forms for payment, i.e. purchase card, electronic funds transfer, etc. Include the fact sheet describing the 5 technical requirements. Submit Proposals To: Glenn Breitling, Contract Specialist via email to glenn.breitling@va.gov. DEFINITIONS: Hotels - Refers to all commercial lodging facilities that provide rooms for short term use and would include hotels, motels, and bed and breakfast vendors. ADMINISTRATIVE DATA: Cheyenne VA Medical CenterSheridan VA Medical Center 2360 E. Pershing Blvd1898 Fort Road Cheyenne, WY 82001Sheridan, WY 82801 Grand Junction VA Medical CenterVA Montana Health Care System 2121 North Avenue3687 Veterans Drive Grand Junction, CO 81501P.O. Box 1500 Fort Harrison, MT 59636
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