SOLICITATION NOTICE
R -- Administration of Flexible Spending Account - Package #1
- Notice Date
- 11/23/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 525120
— Health and Welfare Funds
- Contracting Office
- Department of the Treasury, Office of Thrift Supervision (OTS), Procurement and Administrative Services, 1700 G Street, N.W., 3rd Floor, Washington, District of Columbia, 20552
- ZIP Code
- 20552
- Solicitation Number
- TOTS-RFP-11-00102
- Point of Contact
- Rhonda Trent, Phone: 2029066251, Miriam A Neale,
- E-Mail Address
-
Rhonda.Trent@ots.treas.gov, miriam.neale@ots.treas.gov
(Rhonda.Trent@ots.treas.gov, miriam.neale@ots.treas.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- Clauses for Flexible Spending Account SOW with Summary Plan Description The Office of Thrift Supervision (OTS) has a requirement for contractor support to administer its Flexible Spending Account for approximately 1013 employees. The Flexible Spending Accounts will cover current and future active full-time and part-time employees and temporary employees (non-permanent appointment). This is a combined solicitation/synopsis with a NAICS code of 525120. This is a total small business set aside and the resulting contract will be Firm Fixed Price. Scope of Work: In 1991, The OTS adopted a Premium Conversion Plan which allows all employees to pay on a pretax basis into Flexible Spending Accounts (FSA). This account includes a health care reimbursement account and a dependent care account. The FSA plan is designed in accordance with the tax provisions of Section 125 of the Internal Revenue Code (IRC). The plan covers approximately 1013 employees and approximately 279 of these participants are located in the metropolitan Washington, D.C. area. The others are located in offices throughout the United States (Northeast, Southeast, Central, and Western Regions). The OTS is soliciting competitive proposals for the administration of its FSA which covers current and future active full-time and part-time employees and temporary employees (non-permanent appointment). Proposals are hereby requested on the current FSA plan design as referred to in the attachment as the OTS Summary Plan Description. This solicitation document intends that all current benefit plan provisions of the FSA plan remain intact. Therefore, it is imperative that you carefully read the OTS Summary Plan Description for Combined Synopsis/Solicitation Number TOTS-RFP-11-00102 which is an attachment to this posting. Any deviations should be explained in detail; however, such deviations may not be accepted by OTS. However, all prospective offerors must review the current plan design and recommend any plan design modifications, as necessary. In addition to the information provided in the OTS Summary Plan Description in 1995 OTS created a health care and/or dependent care account on behalf of all eligible employees. In CY1995 these accounts were funded by OTS for each employee to utilize in either account (or both depending on how they elected to split the contribution from OTS) for any expenses that are eligible under the health care and dependent care account provisions. The amount to be provided to employees for 2011 through 2012 is $1,000. Minimum Mandatory Performance Requirements include but are not limited to: Designing and developing plan documents, booklets and administration manual as needed for regulatory compliance and employer management administration within 60 days of the contract award; Preparing and supplying employee booklets and claim forms within 60 days of the contract award; Developing and implementing financial systems, as appropriate for transfer of funds, reimbursement to employees and plan accounting within 60 days of contract award; Reimbursing funds to eligible employees; Determining eligibility for benefits and verifying eligibility for reimbursement; Preparing appropriate financial and administrative reports for the plans, including any nondiscrimination tests required; Administering the plans for the employer; Preparing correspondence with review and follow-up in conjunction with plan administration; Providing cost estimates on proposed benefit changes; Providing administrative, technical and physical safeguards to protect any OTS information maintained in Contractors' custody; Preparing presentation materials, as requested, for management review; Providing on-going assistance, as requested to the employees and the Contracting Officers' Technical Representative (COTR); Ensuring that the Plan and Plan documents maintain compliance with all applicable laws and regulations, as they are changed, by recommending modifications, as necessary; Advising and assisting OTS in accomplishing an accurate and timely annual FSA program enrollment, and Reviewing current FSA program annual election form and recommend modifications, as necessary. This shall include reviewing the form for compliance with all applicable laws and regulations, for clarity and for ease in employee usage. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This Combined Synopsis/Solicitation Number TOTS-RFP-11-00102 is issued as a request for proposal (RFP.) This procurement is restricted to small businesses and considered a small business set aside under the NAICS of 525120. All responsible small business offerors having an interest in providing the required service to OTS's employees may submit a proposal. All questions must be submitted via email to Rhonda.trent@OTS.treas.gov by 2:00 P.M. ET Nov 29, 2010. Oral questions will not be accepted or answered. The period of performance will be January 1, 2011 through July 31, 2012 with an additional option period for up to six (6) months. Applicable clauses are attached. The evaluation criteria is discussed in the attached clause package at FAR 52.212-2 Commercial Evaluation of Offers. 1) Technical proposals must include responses to the following Administrative Questions. (1-Include with your proposal the most current annual report of your organization. (2-Does your organization currently administer Section 125 plans for private employers and the federal government? If yes, please provide number of employee accounts, type of accounts, and a reference list of clients. The OTS has approximately 1013 employees nationwide. (3-Describe how your organization would organize the delivery of service to these employees. (4-Describe how your organization would determine employee eligibility and reimbursement eligibility. (5-Describe the reimbursement process, in detail. Include location of office, time lines, funds transfers and personnel responsibilities that would be involved, in your response. (6-Describe what steps your organization would take to positively impact any indebtedness that may occur as a result of payments made in advance of accrued funds that may remain outstanding. (7-Provide any additional information that you feel might be useful in the evaluation of this proposal. (8-Provide copies of statistical reports you would be willing to provide. How frequently are these reports provided? How long after the end of the periods covered are the reports provided? 2) Past Performance discussion shall contain brief descriptions of three projects of relevant scope and complexity performed during the last five (5) years. If no past performance information is provided, offeror will be negatively impacted. If the offeror is a new firm with no past performance information, the offeror will be treated neutrally. For this solicitation, a new firm is defined as a company that has been established within the past two years from the date of the offeror's proposal. The contractor shall provide the: Customer's Name, Customer's Contracting Officer or Contact Person, Name, Title, Address, (Area Code) Telephone Number, Contract Number, Place of Performance, Period of Performance, Brief Description of Services Provided, and Total Amount of Contract. 3) Price - Propose a Firm Fixed Price for the entire period of performance January 1, 2011 through July 31, 2012 with an optional six months. Your proposal must include the following information on a submission letter: a) Tax Identification Number (TIN) b) Data Universal Numbering System (DUNS) c) North American Industrial Classification System (NAICS) Code d) Standard Product Code e) Contact Name f) Contract email address g) Contact telephone and fax number h) Complete business mailing address Offerors must submit proposals in three (3)separate volumes-Technical, Past Performance information, and Price. All rates are to be fixed for the entire term of the contract, including the possible additional 6 months. The OTS intends to award a firm-fixed-price contract to the offeror whose proposal represents the best value, price and other factors considered. The OTS reserves the right to award on initial offers without discussions. Submission of proposals are due via Electronic Email only by 4:00 P.M. ET Dec 1, 2010 to Office of Thrift Supervision email address is as follows: Rhonda.Trent@ots.treas.gov with the RFP number, TOTS-RFP-11-00102, in the subject line. Only electronic submissions of proposals will be accepted.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/TREAS/OTS/PASDC/TOTS-RFP-11-00102/listing.html)
- Place of Performance
- Address: Office of Thrift Supervision, 1700 G Street NW, Washington, District of Columbia, 20552, United States
- Zip Code: 20552
- Zip Code: 20552
- Record
- SN02333034-W 20101125/101123234613-c9f27d873e5c1ddde3289f032810b083 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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