Loren Data's SAM Daily™

FBO DAILY ISSUE OF NOVEMBER 20, 2010 FBO #3283
SOLICITATION NOTICE

X -- Stillwater Lease CBOC clinic

Notice Date

11/18/2010
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

531190 — Lessors of Other Real Estate Property
 

Contracting Office

Department of Veterans Affairs; Oklahoma City VA Medical Center; 921 N.E. 13th Street; Oklahoma City OK 73104-5007
 

ZIP Code

73104-5007
 

Solicitation Number

VA25611RP0106
 

Response Due

11/30/2010
 

Archive Date

12/10/2010
 

Point of Contact

Beverly Kimball
 

Small Business Set-Aside

N/A
 

Description

The Oklahoma City Department of Veterans Affairs seeks to lease approximately 4,000 sq feet of clinical office space from which to operate a community-based clinic within the Stillwater, OK metropolitan area. Approximately 35 parking spaces must be combined with class 'A' contiguous medical office space in any configuration thereof. Space Configuration: Clinical office space must be contiguous and on one level without being split by a public corridor. Space must have the potential for efficient cubicle placement layout; columns must be at least 20 ft. apart to center, and 20 ft. from any interior wall and the columns should be no more than two feet square; space under consideration should not be "U" or "L" shaped or exceed a length to width ration of 2:3. The following space configurations will not be considered: space with atriums or other areas interrupting contiguous space; extremely long or narrow runs of space; irregular shaped space configurations or other unusual building features adversely affecting usage. Space shall be located in a professional medical office setting and not in close proximity to residential areas, railroad tracks, industrial areas, busy intersections or one way access roads. Space shall not be located within a base flood plain or wetland unless the Government determines it to be the only practical alternative. Normal hours of operation for this agency are Monday through Friday 6:00 a.m. to 6:00 p.m. Occupying agency must have access to the area 24 hours per day, 7 days a week, and 365 days a year. Parking: On-site vehicle parking spaces, paved and striped, must be provided for use by patients, staff and official Government vehicles, and must be included as part of the rental consideration. Of these, the legal requirement for provision of handicapped spacing must be provided immediately adjacent to the parking lots' main entrances or close to the bus shelters Authorized Contacts - In no event shall a potential offeror enter into negotiations or discussions concerning a space to be leased with representatives of any Federal agency other than the authorized officers and employees of the Oklahoma City Department of Veterans Affairs Medical Center (OKCVA) or their authorized representative, Beverly Kimball. Delineated Area - The proposed space must be located within the metropolitan Stillwater area Term - The proposed lease is for five (5) year fixed base term and should be fully serviced. Contractor must be willing to extend two additional five (5) year fixed option terms at the discretion of the government. Occupancy - Space must be ready for occupancy no later than January 1, 2011. Submission Requirements - Expressions of interest must be submitted in writing and should include the following information at minimum: o The parking lot space and/or building name and address or address and locations for sites, if applicable. o The legal property description, recent survey, and property identification numbers (PIN). o The location of space in the building (if available) and the date it will be available. o A one-eighth inch scale drawing of space offered. For unimproved sites, provide a site plan (to scale) and location insert. o The ANSI/BOMA defined office area/useable square feet (USF). o Any Rentable Square Feet (RSF) offered and the rental rate per square foot, specifying services, utilities, and tenant improvement allowance included Specify the Common Area Factor used to determine the RSF. o Specify the type of water, sewer, electricity, telephone and type of internet access available, and the names of the companies and/or municipal agencies supplying the utility service. o Specify the ambulance, fire and police service available, and the agency that provides such service. o Specify the nature, and bus routes available to the site. o The name, address, telephone number and email address of the authorized contact. o In cases where an agent is representing multiple ownership entities, written acknowledgement and permission to represent multiple owners for the same submission. Brokers or legal representatives submitting property must show written acknowledgement and permission to represent the property. Property owners and developers must provide written proof of ownership or control of property at the time of submission of initial bids. Preference will be given to those offerors who can provide medical space with the least renovation. o Any site should have the ability (at Offeror's sole expense) to become a separate tax parcel for tax assessments. Property taxes must be paid by the Lessor. The offered space must meet Government requirements for Fire and Safety and Handicapped Accessibility. Consideration shall be based on the area profile, location and proposed security precautions if the location would be utilized. All modifications shall be provided by the successful offeror in conformance with VA specifications. ADDITIONAL REQUIREMENTS - PARKING SPACE Space must accommodate the required amount of appropriately located parking in any configuration with appropriate vehicular circulation, vehicle access and entry, safe ways of passage for pedestrians, lighting, a minimum of two (2) bus shelters, and fencing. Each shelter structures shall comply with specifications suitable to Project Manager and Contracting Officer. Locations for these shelters will be coordinated prior to installation Topography shall be without steep grades and shall not be affected by the 100-year flood plain, rock outcroppings, or adverse subsurface conditions. Be free of environmental hazards or restrictions. Provide prominent visibility of the facility from major public thoroughfares. Main ingress/egress for on-site pedestrian and vehicular circulation shall be easily accessible from major public thoroughfares. Regularly scheduled public transportation shall be available within three (3) blocks of clinic site. Pedestrian routes, complying with accessibility criteria, shall be provided from public streets and public transportation stops to public entries. EVALUATION CRITERIA: The Government will give consideration only to those offers that fully meet the requirements contained in these publications Technical quality factor includes the quality of the parking area, site development, level of move-in readiness, and or the design concept. The Offeror is required to submit a detailed design concept narrative that addresses this factor and all of its sub-factors. The following evaluation criteria will consider the adequacy and efficiency of the proposed Operations and Maintenance Plan to maintain standards of cleanliness, orderliness, and repair for the entire proposed parking areas. Each sub-factor must be addressed in narrative or chart format. The Plan will be evaluated as a whole and must address at a minimum: Maintenance of Parking Area and Grounds, Routine and Emergency Calls -Procedures and Response Times, Staffing Plan, Administrative Procedures, and Quality Control Plan. Past Performance: Include the following information for each contract and subcontract performed by the Offeror and key personnel during the past three (3) years, as well as those contracts and subcontracts currently in progress. A separate record must be completed for each contract and subcontract. A Past Performance Survey shall include the following: Name and Address of Contracting Activity Contract Number Type of Contract Total Contract Amount and Status Date of Award and Date of Completion Description and Location of Contract Work List of Major Subcontractors Contracting Officer or Individual Responsible for Signing Contract/Telephone/FAX Numbers Project Manager and Telephone/FAX Numbers The Offeror must provide examples of past performance and experience, as a prime contractor, in successfully maintaining office space for facilities comparable in size and complexity to the one described in this Solicitation. Consideration will be given to: Timeliness of Performance; Cost Control; Effective Management; Customer Satisfaction; Quality Awards; and, Technical Success of the Project. The Offeror must also provide a list of references for the Offeror, key personnel. References may be business, financial, and/or personal, and may include letters of recommendation or commendation, awards or certifications that indicate Offeror possesses a high quality process for developing and providing the final project or service. *NOTE* In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. Zoning Requirements: Provide evidence of compliance with local zoning laws or evidence of variance, if any, approved by the proper local authority. At the discretion of the Contracting Officer, other forms of documentation demonstrating the probability of receiving such variances may be acceptable. Control Of Property: Provide documentation proving evidence of ownership or control of the site. Ownership or control must, at a minimum, be retained until the Government makes an award. Documentation that constitutes evidence of control includes, but is not limited to: An Option To Purchase; A Sales Contract; A Fee Simple Deed; or An Option To Lease Property For Longer Than the Duration of the Lease Term Including All Renewal Options. COMMUNICATIONS WITH OFFERORS: VA may initiate action to award a contract at any point after review of the initial offers. Therefore, offers should reflect the Offeror's best terms both from a technical and cost standpoint. After receipt and evaluation of initial proposals, the Contracting Officer may communicate with Offerors to establish the competitive range. Communications shall be limited to Offerors: Whose past performance information is the determining factor preventing them from being placed within the competitive range, or whose exclusion from, or inclusion in, the competitive range is uncertain. The solicitation due date is on Friday, November 30, 2010 All interested parties must submit a request for the solicitation in writing to the attention of Beverly Kimball at the address provided above or request can be made through email at Beverly.Kimball@va.gov
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/OCVAMC635/OCVAMC635/VA25611RP0106/listing.html)
 

Place of Performance

Address: 750 NE 13th Street;Oklahoma City, OK

Zip Code: 73104
 

Record

SN02330185-W 20101120/101118234437-2e085ecb799be6449968b83dedbd9371 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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