SOLICITATION NOTICE
J -- Maintenance and Repair Contract OI&T Printers
- Notice Date
- 10/21/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 811212
— Computer and Office Machine Repair and Maintenance
- Contracting Office
- Department of Veterans Affairs;West Palm Beach VA Medical Center;7305 North Military Trail;Palm Beach Gardens FL 33410-6400
- ZIP Code
- 33410-6400
- Solicitation Number
- VA24811RQ0006
- Response Due
- 10/28/2010
- Point of Contact
- David C Guley
- E-Mail Address
-
CT
- Small Business Set-Aside
- Veteran-Owned Small Business
- Description
- Synopsis: This is a combined synopsis/solicitation, small veteran owned business set aside, for commercial services prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. RFQ VA-248-11-RQ-0606 is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2005-43. The applicable NAICS code is 811212. The requirements of this solicitation are the Contractor shall perform preventative maintenance and repair services on an as needed, per call, Time and Materials basis, on all printers listed in Section B (please see Statement of Work, SOW), located at the Department of Veterans Affairs Medical Center, West Palm Beach, FL. This contract applies to those printers that are in the realm of Information Management Service's (IMS) responsibility and therefore excludes those printers maintained by Biomedical Services and/or their contractors. Work will require Contractor to restore equipment to proper working condition as per the manufacturer's specifications and to perform general preventative maintenance services to include vacuuming of any dust, debris and excess toner. All work is subject to appropriate safety checks before returning equipment as fit for use. The VA does not guarantee a minimum number of repairs by equipment make or model and please see B "Sample time and Materials" per the Statement of Work (SOW). The contractor must provide timely in-person response for required (2) business day on-site equipment pick-up after a service call has been initiated for all printer equipment requiring repair. The contractor must provide full return of all equipment restored to FULL PERFORMANCE or provide a working substitute replacement printer functionally equivalent to the original model within (5) business days from the original service call date. The repaired or substitute printer must be delivered by the contractor to the original central pick-up/drop off location at the VAMC West Palm Beach, Florida within the (5) day prescribed period. The Contractor shall provide IMS with written reports which describe the repair service performed on the equipment in sufficient detail so as to be acceptable by field inspectors of any accreditation organization. This report shall include: total labor time, a list of all parts replaced, parts cost plus the Contractor specified markup percentage, all services performed, as well as a statement that the equipment is operating to the manufacturer's specifications. This documentation shall be provided for each piece of equipment. Each report shall be identified as an invoice and shall include the appropriate purchase order number. Upon request of IMS, Contractor shall provide parts cost documentation. All printers have been previously under maintenance and are currently under post warranty service program with the incumbent. Prior inspection survey of brand/model numbers will not be permitted prior to award and no specific model/type serial number inventory will be provided prior to award. The contract will be established with a base period of 7 months, and one additional option year of 12 months, however the determination of needed services will be based on COTR and on the operation and needed repairs of the equipment. Please provide quote(s) for the requested items using only the format this is provided as no other format will be accepted. Please see attached listing of make/models, estimated # of repairs, and complete the hourly rate, subtotal, parts markup % and the total based on both 7 months and one option year of 12 months and in all required underlined spaces. Two separate completed attachments using the same provided form must be submitted to be considered. Please label one form attached " 7 months November 15, 2010 to May 15, 2011" and the second attached form "Option Year one 12 months for the period May 16, 2011 to May 15, 2012". Also, please include GSA Contract # (if applicable), FSS Contract # (if applicable), Name of person submitting quote(s), DUNS #, Tax ID number, E-mail address, and fax number. All quotes submitted in response to this RFQ must remain firm through December 31, 2010. Pickup/return location for all printer repairs is-VA West Palm Beach, 7305 North Military Trail, West Palm Beach, FL 33410-6400. Provisions and clauses are available by accessing https://www.acquisition.gov/Far/ The following FAR and VAAR provisions and clauses apply to this RFQ: 52.212-1, Instructions to Offerors-Commercial Items; 52.212-3 Alternate I, Offeror Representations and Certifications; 52.212-4, Contract Terms and Conditions - Commercial Items; 52.212-5 Deviation, Contract Terms and Conditions Required to Implement Statues or Executive Orders - Commercial Items; 52.222-3, Convict Labor; 52.222-21, Affirmative Action Compliance; 52.222-26, Equal Opportunity; 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.222-36, Affirmative Action for Workers With Disabilities; and 52.232-34, Payment by Electronic Funds Transfer- Other than Central Contractor Registration, VAAR 852.237-70 Contractor Responsibilities, VAAR 852.273-75 Security Requirements For Unclassified Information Technology Resources (Interim - October 2008). VA will base their award on the lowest price, most technically acceptable offer. Award will be made on an all or none basis; whereas the awardee must be capable of providing all line items services for the prescribed base and one year option to be eligible for award. The closing date and time of this RFQ is October 28th, 2010, 1:00 PM (Central Time). Quotes shall be submitted on company letterhead and signed by an authorized company representative. Quotes may be E-mailed as an attachment in PDF or MS Word 97-2003 format to david.guley@va.gov and both attachments must be completed and submitted to be considered. Paper copies of this RFQ will not be issued. If due to technical difficulties the Statement of Work (SOW), and or required attachment(s) that should be completed and submitted are not received, please e-mail david.guley@va.gov to receive them. For questions only written submissions by e-mail will be considered and answered prior to award. Contracting Office Address: ASAO East 8 VA West Palm Beach, 7305 North Military Trail, West Palm Beach, FL 33410-6400.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/VA/WPBVAMC/VAMCCO80220/VA24811RQ0006/listing.html)
- Place of Performance
- Address: VA West Palm Beach,;7305 North Military Trail;West Palm Beach, FL
- Zip Code: 33410-6400
- Zip Code: 33410-6400
- Record
- SN02314633-W 20101023/101021234007-3b08c7cd82f56db053cb9ffd01a3e3af (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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