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FBO DAILY ISSUE OF OCTOBER 10, 2010 FBO #3242
DOCUMENT

Y -- Bldg 2 Storm Sewer Project 636A6-10-311 - Justification and Approval (J&A)

Notice Date

10/8/2010
 

Notice Type

Justification and Approval (J&A)
 

NAICS

238990 — All Other Specialty Trade Contractors
 

Contracting Office

Department of Veterans Affairs;VA Central iowa Health Care System;Des Moines Division;3600 30th Street;Des Moines, IA 50310
 

ZIP Code

50310
 

Solicitation Number

VA26310RP0461
 

Archive Date

11/29/2010
 

Point of Contact

Cynthia Tabor
 

E-Mail Address

ines
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Award Number

VA263-C-1084
 

Award Date

9/30/2010
 

Description

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION Project No. 636A-10-311, Building 2 Storm Sewer Project, VA Central Iowa Health Care System Des Moines, Iowa 1. Agency and Contracting Activity: Requiring Agency is Des Moines VA, Engineering Services and the Contracting Activity is Central Iowa Health Care System, Contracting, Des Moines, IA 2. Nature and/or description of the action being approved: Justification and approval for other than full and open competition for Building 2 Storm Sewer at the VA Medical Center, Des Moines, IA. This requirement falls under the North American Industrial Classification System (NAICS) code of 238990; with a small business size standard of $14 million. The end result will be a Firm Fixed Price contract awarded under FAR Part 36 using Part 15 procedures. This requirement cannot be fulfilled in-house as the Des Moines VA does not have the staff or the expertise to perform this requirement. The VA Central Iowa Health Care System, Des Moines Division plans to award this requirement as a sole source to a Service-Disabled, Veteran-Owned Small Business (SDVOSB), AWG Services LLC. 3. A description of supplies/services required to meet the agency's needs (including the estimated value): The Des Moines VA requires installation of a new catch basin near the building 2 loading dock to improve drainage in that area. This also includes running a drain line from the dock area under the grass area and sidewalk and connecting to current drain site and reasphalting as required on the Des Moines Iowa campus. The estimated value of this requirement is of $200,000.00. 4. Statutory authority permitting other than full and open competition: This requirement is being set aside under Public Law (PL) 109-461, the Veterans Benefits, Health Care, and Information Technology Act of 2006, which is codified at 38 U.S.C. Sections 8127 and 8128, and specifically, Veterans Affairs Acquisition Regulation (VAAR) 819.7007 (Dec 2009); Each related award must be made to a responsible SDVOSB or VOSB at a fair and reasonable price as determined by the contracting officer. The FAR authority cited is 6.302-5, Authorized by Statute. 5. Nature of the acquisition to meet the authority cited in Paragraph 4: VAAR 819.7007 allows for a sole source acquisition to a SDVOSB. As delineated in VAAR 189.7007 and pursuant to 38 U.S.C Section 8127(c), contracting officers may use other than competitive procedures (including sole source awards) for contracts to SDVOSBs and Veteran-Owned Small Businesses (VOSBs) where the anticipate price will exceed the Simplified Acquisition Threshold, but not to exceed $5,000,000.00. As delineated in VAAR 189.7007 and pursuant to 38 U.S.C Section 8127(c), contracting officers may use other than competitive procedures (including sole source awards) for contracts to SDVOSBs and Veteran-Owned Small Businesses (VOSBs) where the anticipated price will exceed the Simplified Acquisition Threshold, but not to exceed $5,000,000.00. Each related award must be made to a responsible SDVOSB or VOSB at a fair and reasonable price as determined by the contracting officer. The contracting officer has determined AWG Services LLC as responsible. 6. Description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies: FAR 5.202(a)(4).The Des Moines VA normally solicits all construction requirements competitively through SDVOSB set asides. In this instance there is a contract that was awarded earlier that provided for asphalt covering of parking lot 7W. The VA will avoid paving Lot 7W lot twice by using the cited authority. 7. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable: A price negotiation memorandum, as required by FAR 15.405, will be prepared and included in the contract file upon completion of the negotiations. The Contracting Officer will use other than cost and pricing data to include the independent government estimate, historical costs, fixed labor and materials costs. The Contracting Officer will ensure that the agreed upon prices are in accordance with industry standards and are fair and reasonable. 8. Description of the market research conducted and the results or a statement of the reason market research was not conducted: A search was conducted under the Dynamic Small Business search for SDVOSBs, and nine were found in the state of Iowa under the NAICS of 238990. A search of Vet Biz found five companies under the appropriate NAICS code. 9. Any other facts supporting the use of other than full open competition, such as: (i) Explanation of why technical data packages, specifications, engineering descriptions, statements of work, or purchase descriptions suitable for full and open competition have not been developed or are not available. (ii) When 6.302-1 is cited for follow-on acquisitions as described in 6.302-1(a)(2)(ii), an estimate of the cost to the Government that would be duplicated and how the estimate was derived. (iii) When 6.302-2 is cited, data, estimated cost, or other rationale as to the extent and nature of the harm to the Government. --- AWG Services LLC was awarded contract #VA263-C-1011 for the Asphalt Overlay for Parking Lots 1, 5 and 7W on June 29, 2010. The drain line required for this project will run under parking lot 7W and will connect with an existing drain line located approximately 20 feet deep that lies under 7W. This will involve extensive digging and trenching through the lot to run the new pipe and provide a hole large enough to connect to the existing line. It will also require removing a portion of a concrete sidewalk and a curb around the parking lot. The contractor will then repair the surface of the lot with asphalt, replace the adjoining sidewalk with concrete and replace the curb and gutters. By using the same contractor to perform both projects the VA would avoid the expense of paving the lot twice and the lot would be out of service for a shorter period of time. 10. Listing of the sources, if any, that expressed, in writing an interest in the acquisition: None 11. Actions to remove or overcome any barriers to competition: None, this is a one-time requirement for the Des Moines VA. 12. Contracting & Technical Personnel Certification: I certify that the facts and representations under my cognizance included in this Justification and Approval are accurate and complete to the best of my knowledge and belief. Therefore, I approve this procurement under other than full and open competition bases. Prepared and Approved by: ________________________ Engineering Prepared and Approved by: ________________________ Cynthia Tabor Contract Specialist Approved by: _______________________ Sarah M. Davis Contracting Officer
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/DmVACIHCS/VACIHCS/VA26310RP0461/listing.html)
 

Document(s)

Justification and Approval (J&A)
 

File Name: VA263-C-1084 VA263-C-1084_2.doc (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=159937&FileName=VA263-C-1084-000.doc)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=159937&FileName=VA263-C-1084-000.doc

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02308642-W 20101010/101008233830-13da08af6009b89365f11d3a7590f655 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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