Loren Data's SAM Daily™

FBO DAILY ISSUE OF SEPTEMBER 24, 2010 FBO #3226
MODIFICATION

99 -- PRESSURE WASH ACCESSIBLE PERIMETER WALL HAMPTON NATIONAL CEMETERY

Notice Date

9/22/2010
 

Notice Type

Modification/Amendment
 

NAICS

561990 — All Other Support Services
 

Contracting Office

Department of Veterans Affairs;National Cemetery Administration;75 Barrett Heights Rd;Stafford VA 22556
 

ZIP Code

22556
 

Solicitation Number

VA78610RP0362
 

Response Due

9/27/2010
 

Archive Date

11/26/2010
 

Point of Contact

JOSELITO ROMAN
 

Small Business Set-Aside

N/A
 

Description

The National Cemetery Administration is soliciting Quotes under Solicitation No. VA-786-10-RQ-0362 for the following. CLIN# 0001 FURNISHED ALL LABOR, SUPERVISION, EQUIPMENT, MATERIALS, TRANSPORTATION AND SUPPLIES NECESSARY TO PRESSURE WASHACCESSIBLE PERIMETER WALL. The price schedule and statement of work has been amended in order to reflect the customer's new request. The new statement of work has been provided and is available for review. In addition, the solicitation has been extended an additional day. See below. SUPPLIES OR SERVICES AND PRICES / COSTS SCOPE: The Contractor shall furnish all labor, supervision, equipment, materials, transportation and supplies necessary to "Pressure-Wash" all accessible perimeter walls located at both sections of the Hampton National Cemetery (Phoebus Section & Hampton Section). Term of the Contract: The contract period shall consist of a base period from October 1, 2010 through September 30, 2011, with four (4) one-year renewal options. Site Visit: Offerors or quoters are urged and expected to inspect the sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect the site constitute grounds for a claim after contract award. If you are planning to conduct a site visit / inspection at the Hampton National Cemetery, YOU MUST CONTACT one of the following VA Cemetery Personnel to make arrangements: "Janice M. Hill, Director - Hampton National Cemetery "Natividad Mendez-Rodriguez, Program Assistant - Hampton National Cemetery Telephone:(757) 723-7104 Facsimile:(757) 728-3144 Type of Contract: This is a firm-fixed price type contract for the services specified and effective for the period stated in the Schedule. All-Inclusive Pricing: It is agreed and understood that the cost per "Job" indicated in the Price Schedule is "All-Inclusive" for all services provided. There shall be no additional costs for the work involved. Base Year: From October 1, 2010 through September 30, 2011 CLINDESCRIPTIONQTYUNITTOTAL COST 001Furnish all labor, supervision, equipment, materials, transportation and supplies necessary to Pressure-Wash accessible perimeter walls located at both sections of Hampton National Cemetery (Phoebus Section & Hampton Section). Pressure washing shall be accomplished April each year.1Job$ _____________ Option Year I: From October 1, 2011 through September 30, 2012 CLINDESCRIPTIONQTYUNITTOTAL COST 101Furnish all labor, supervision, equipment, materials, transportation and supplies necessary to Pressure-Wash accessible perimeter walls located at both sections of Hampton National Cemetery (Phoebus Section & Hampton Section). Pressure washing shall be accomplished April each year.1Job$ _____________ Option Year II: From October 1, 2012 through September 30, 2013 CLINDESCRIPTIONQTYUNITTOTAL COST 201Furnish all labor, supervision, equipment, materials, transportation and supplies necessary to Pressure-Wash accessible perimeter walls located at both sections of Hampton National Cemetery (Phoebus Section & Hampton Section). Pressure washing shall be accomplished April each year.1Job$ _____________ Option Year III: From October 1, 2013 through September 30, 2014 CLINDESCRIPTIONQTYUNITTOTAL COST 301Furnish all labor, supervision, equipment, materials, transportation and supplies necessary to Pressure-Wash accessible perimeter walls located at both sections of Hampton National Cemetery (Phoebus Section & Hampton Section). Pressure washing shall be accomplished April each year.1Job$ _____________ Option Year IV: From October 1, 2014 through September 30, 2015 CLINDESCRIPTIONQTYUNITTOTAL COST 401Furnish all labor, supervision, equipment, materials, transportation and supplies necessary to Pressure-Wash accessible perimeter walls located at both sections of Hampton National Cemetery (Phoebus Section & Hampton Section). Pressure washing shall be accomplished April each year.1Job$ _____________ SUMMARY GRAND TOTAL COST (BASE + ALL OPTION YEARS): $ _____________________ ? DESCRIPTION / SPECIFICATIONS / WORK STATEMENT A.1BACKGROUND The Hampton National Cemetery located in Hampton, VA was established as a national cemetery in 1866 and is listed on the National Register of Historic Places. Hampton National Cemetery is a National Shrine that honors veterans with a final resting place and lasting memorials that commemorate their service to our Nation. The cemetery receives visitors, holds ceremonies and conducts committal services. Because of the special significance and attention it receives from the public, strict adherence to the following specifications is essential. A.2CONTRACT DEFINITIONS / ACRONYMS (a)Business Hours & Days of Operation: Normal cemetery business hours / days of operation are 8:00AM to 4:30PM, Monday through Friday, excluding Federal Holidays. (b)Contracting Officer (CO): VA official with the authority to enter into, administer, and/or terminate contracts. The Contracting Officer shall delegate one or more representatives to serve as the Contracting Officer's Technical Representative (COTR). All administrative functions remain with the VA Contracting Officer. (c)Contracting Officer's Technical Representative (COTR): VA official responsible for providing contract oversight and technical guidance to the Contracting Officer. COTR responsibilities include certification of invoices, placing orders for service, providing technical guidance to the Contractor and overseeing technical aspects of the contract. (d)Cemetery Director (Administrator / Management Official): The Cemetery Director is the VA Official responsible for day-to-day oversight of a National Cemetery, including burying veterans and eligible family members, and maintaining cemetery grounds as a national shrine. The Cemetery Director and/or designee (hereon referred to as COTR) are responsible for contract oversight. (e)Contractor: The term "Contractor" as used herein refers to the prime Contractor, his/her employees, and any subcontractors and their employees. The Contractor is responsible for assuring its employees and subcontractors comply with all contract terms, conditions and provisions. A.3GENERAL REQUIREMENTS (a)Contractor shall furnish all labor, supervision, equipment, materials, transportation and supplies necessary to Pressure Wash all accessible perimeter walls located at both sections of the Hampton National Cemetery (Phoebus Section & Hampton Section) as specified herein. (b)All work shall be performed during normal cemetery hours of operation (8:00am - 4:30pm local time / Monday thru Friday - excluding Federal Holidays). Work performed outside of normal work hours shall be at the discretion and approval of the VA Contracting Officer's Technical Representative (COTR). (c)Places of Performance: The Hampton National Cemetery consists of two (2) sections - the "Hampton Section" and the "Phoebus Section". Address locations of HNC Hampton and Phoebus sections are as follows: HAMPTON SECTION Hampton National Cemetery Cemetery Road at Marshall Avenue Hampton, VA 23669 PHOEBUS SECTION Hampton National Cemetery One West County Street Hampton, VA 23663 A.4SPECIFICATIONS (a)Walls will be pressure washed each year during the month of April. The exact date and time shall be coordinated with the COTR. (b)Cleaning techniques shall demonstrate a clear understanding of, and the sensitivity to, such environmental issues as ground water contamination, wetlands, etc., and shall be consistent and fully compliant with all applicable Federal, State, and County laws, ordinances and regulations. (c)Cleaning techniques with water shall include high pressure spraying. The recommended PSI (pounds per square inch) is 600 to 700 when water under pressure is used. Such pressure shall not exceed 900 PSI. (d)In those areas of the walls where it is evident that mortar is extremely loose, the PSI shall be reduced to prevent further wall damage. (e)If the Contractor is not sure of the desired PSI in a given Section of the cemetery, the Cemetery Director or designee should be contacted immediately for direction. (f)Clean water shall be used to pressure-wash perimeter walls. No chemicals or abrasive cleaners of any type will be used during the cleaning process. (g)All work will cease during funeral services. The cemetery office will provide the Contractor with a list of all scheduled services. (h)Care shall be taken to protect turf and/or foliage from damage. Any damage caused by the Contractor shall be restored at Contractor's expense. A.5CONTRACT MANAGEMENT (a)Representatives of the Contracting Officer: The VA Contracting Officer will designate one (or more) representatives to serve as the Contracting Officer's Technical Representative (COTR) to act for him/her in furnishing technical guidance and advice or generally directing the work to be performed under the contract. Such designation will be in writing and will define the scope and limitations of the COTR's authority. A copy of the designation(s) will be furnished to the Contractor at time of award. (b)The COTR may direct and arrange the Contractor's work schedule in specific areas of the cemetery to coordinate with daily cemetery activities and operations. Duties and responsibilities of the COTR include day-to-day monitoring of the contract as follows: (i)Providing contract oversight and technical guidance to the Contractor. (ii)Placing orders for services. (iii)Verification / certification of payments to the Contractor for services rendered. (iv)Assuring that any changes effecting work involved, price, terms and/or conditions under the contract are not implemented before written authorization is issued by the Contracting Officer. (c)All administrative contract functions are the responsibility of the VA Contracting Officer. Any modifications to the contract, including those involving no-cost changes, increases and decreases in cost or level of services provided, termination or extension of the contract (in part or in whole) and decisions concerning claims or disputes, must be authorized in writing by the Government Contracting Officer. (d)Site Manager: The Contractor shall provide a "Site Manager" who shall be on-site at all times during contract performance. The Site Manager shall be responsible for the following: (i)Directing, overseeing and coordinating the work involved. (ii)Staying abreast of all upcoming cemetery functions including special holiday events and interment activities. (iii)Ensuring that contract work does not cause any committal service, ceremony, procession or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity, security, or safety of the event or visit is compromised. (e)The Site Manager shall re-direct work throughout the rest of the Cemetery - so that productive use of labor and equipment is assured, and downtime is avoided. If the Contractor fails to re-direct employees away from an event in a timely fashion, the COTR may then do so. (f)Communication & Coordination of Work with COTR: Communication with the COTR (or designee) is strongly encouraged. Burial activities at NCA will take precedence over contract work activities. Work activity and noise cannot disturb Burial Services. Trucks and workmen are prohibited from passing through the service area during this period. Note: To cause the least possible interference with cemetery activities, contract personnel shall stop (cease) all work in areas where burials are taking place. As a general "rule-of-thumb", work should not take place within 1,000 feet of an ongoing committal service or ceremony. Cemetery personnel willwill notify the Contractor in advance of any scheduled burial services. (g)Notwithstanding the Contractors responsibility for total management during the performance of this contract, the administration of the contract shall require maximum coordination between the Government and the Contractor. The Government will provide, at the time of contract award, a list of Government personnel authorized to act as COTR. A.6INSPECTION & MONITORING PROCEDURES (a)A record keeping system of Contractor work performance will be established and implemented by the VA COTR for the services involved. The COTR will inspect all work performed and submitted by the Contractor for acceptance. The Government reserves the right to reject all work that does not meet contract specifications. Work rejected by the COTR will be re-performed without cost to the Government. (b)Payment: The Contractor shall submit an invoice in arrears for services rendered. Prior to certification of payment, invoices will be verified by the COTR for accuracy. A.7CONTRACTOR RESPONSIBILITIES (a)The Contractor shall be aware of the intensive labor and equipment requirements needed to meet contract specifications. Inclement weather - other than prolonged excessive rainfall, shall not be considered an excusable delay in meeting specifications. The government expects the Contractor to work throughout all weather conditions and to apply additional labor and equipment as necessary to meet deadlines. (b)The Contractor is responsible for taking all precautions to prevent damage to the cemetery, in any manner, including headstones, markers, monuments, flower bases, trees and other structures during maintenance operations. The Contractor shall be charged full replacement costs for any cemetery structures or property damaged because of actions by the Contractor and/or its personnel. (c)Cooperation with other Contractors: The Government may undertake or award other contracts for additional work at or near the site of work for this contract. The Contractor shall fully cooperate with other Contractors and with Government employees. (d)More than one Contractor may have access to storage areas designated by the COTR. The government is not responsible for any costs associate with repairing or replacing Contractor(s) property while on cemetery property. (e)The Contractor shall not operate trucks, tractors, or other heavy equipment on any turf areas except as provided in this contract or as authorized by the COTR. The Contractor shall be responsible for repairing turf damage caused by the Contractor regardless of weather conditions, and at no additional cost to the government. (f)The Contractor shall provide adequate safety warning devices, barricades and cover boards, etc., at all work sites to eliminate hazards from public visitors and cemetery employees at no cost to the government. (g)At the end of each day, the Contractor shall remove all debris from the cemetery site. At all times rubbish and trash generated by the Contractor shall be kept clear of vehicular and pedestrian traffic throughout the site. The government will not provide receptacles for the disposal of debris related to this contract. (h)The Contractor shall possess and maintain all necessary insurance, licenses and permits required for contract performance. Contractor is responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of New York. (i)Reporting "on-the-job" Injuries: The Contractor is required to report all "on-the-job" injuries incurred by the Contractor, its agents or employees, resulting from performance of this contract. Contractor shall notify the COTR (either orally or via telephone) within twenty-four (24) hours of the injury and provide details and exact location of the incident. This shall be followed up by a written notice to the COTR. Any Contractor (including its agents and employees) that knowingly files a false claim may be criminally prosecuted. A.8STANDARDS OF EMPLOYEE CONDUCT Contractor and Contractor personnel are required to adhere to the following standards of dress and conduct while performing work in the Hampton / Phoebus National Cemetery. These standards and regulations are enforceable under Title 38, U.S.C. Section 218. Contractor and Contractor Personnel -- (a)Shall be fully clothed at all times, to include long slacks or pants and shirt, buttoned up from neck to waist. Clothing shall be clean each day. Any soiled clothing should be cemetery work-related that day. T-shirts and/or tank tops as outer garments are prohibited. Shoes/boots shall have no holes or loose soles. Steel-toed shoes shall be required in accordance with OSHA. Contractor employees shall maintain personal hygiene. (b)Shall not engage in loud or boisterous behavior or use profane or abusive language and show proper reverence during committal service. (c)Shall not eat or drink beverages except water or non-alcoholic drinks while in the work area or in site of committal shelter during a service. Use of intoxicating beverages and/or drugs is strictly prohibited. (d)Contractor personnel shall not lean, sit or stand on or against headstones or monuments. No tools, equipment or other items shall be placed or leaned on headstones or monuments. (e)SMOKING is not permitted in any buildings within the Hampton / Phoebus National Cemetery. This restriction includes offices, restrooms, stairwells, entrances, exits or any other public area. (f)Use of Cemetery Facilities: The Government will not be responsible for any loss, damage, or theft of Contractor items, nor shall free telephone service be provided. Contractor shall be responsible for acceptable standards of housekeeping and custodial maintenance of Department of Veterans Affair's facilities used by Contractor's employees. (g)The Government will not provide the Contractor with any fuel storage, equipment or telephones. If available, electric and/or utilities at the designated work and storage areas may be provided for purposes of contract performance only. The Contractor shall take adequate safety precautions to prevent hazardous product spills, fire hazards, odors and unsanitary conditions. (h)The Contractor is responsible for safely handling any chemicals, pesticides, herbicides, cleaning solutions, etc. in accordance with manufacturers recommendations. An MSDS (Material Safety Data Sheet) is required for all chemicals, pesticides, herbicides and cleaning solutions. A.9SUPERVISION & TRAINING (a)The Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance and shall administer disciplinary action as required. (b)The Contractor shall remove employees for cause, to include, but not limited to, misconduct in performance of duty under these specifications and/or conduct contrary to the best interests of the Government. (c)The Contractor is responsible for safety / precaution training of Contractor employees performing work under the contact. OSHA standards shall be observed by the Contractor in all work performed. Appropriate safety equipment shall be furnished by the Contractor to Contractor personnel and shall be used as prescribed by OSHA standards, including hard hats, safety shoes, safety glasses, and hearing protection devices. (End of Work Statement) Requirements are for HAMPTON National Cemetery. The NAICS code is 561990. No telephone requests will be accepted. Any questions should be sent via e-mail to Joselito Roman at: Joselito.Roman@VA.GOV This solicitation will be available for download on or about Sept 20, 2010 at https://www.FEDBIZOPPS.GOV/. Any amendments to the solicitation will also be available at the URL address. Responses for this solicitation are due by 2:00pm noon, SEPT 28, 2010. No email or facsimile proposals will be accepted. No electronic or facsimile proposals will be accepted. Any amendments to the solicitation will also be available at the URL address.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VANCA/VANCA/VA78610RP0362/listing.html)
 

Place of Performance

Address: HAMPTON NATIONAL CEMETERY;VA MEDICAL CENTER;EMANCIPAITON DIRVE;HAMPTON VA 23667

Zip Code: 23667
 

Record

SN02293024-W 20100924/100922235926-554049f77a2265a853ab5e7ff5a86e27 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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