SOURCES SOUGHT
30 -- Elevator Inspection Services, 1 Oct - 30 Sep 11, Base
- Notice Date
- 9/22/2010
- Notice Type
- Sources Sought
- NAICS
- 561790
— Other Services to Buildings and Dwellings
- Contracting Office
- Department of Veterans Affairs;VISN/18PHX;650 E. Indian School Rd.;Phoenix AZ 85012
- ZIP Code
- 85012
- Solicitation Number
- VA25810RQ0294
- Response Due
- 10/13/2010
- Archive Date
- 10/28/2010
- Point of Contact
- Gary E Templin
- E-Mail Address
-
cting
- Small Business Set-Aside
- Total Small Business
- Description
- I ELEVATOR MAINTENANCE INSPECTION DESCRIPTION/SPECIFICATION/WORK STATEMENT, 1. REQUIREMENTS: The contractor shall perform annual, semi-annual inspections, and five-year tests of the Medical Center's 8 traction elevators, 5 hydro elevators and 3 electric traction dumbwaiters. All tests will be performed in accordance with the current AMSE A17.1, A17.2 and A17.3 standards. The Medical Center's Elevator Maintenance Contractor (under separate contract) shall provide all necessary equipment, weights, and means of transportation throughout the Medical Center as directed by the inspector. 2. SCHEDITLE OF INSPECTIONS: a. The first inspection/certification will take place in January 2011. This inspection will be in accordance with AMSE A17.1, Section 1001, Rule 1001.2, items 100.1 through 105.14 (Six Month Passenger and Freight Electric - Inspection and Test Requirements). Section 100.1, Rule 1004.1 and 1004.2 (Six Month Passenger and Freight Hydraulic - Inspection and Test Requirements). The one (1) year inspection/certification will take place in January 2011 along with the six month inspection/certification. This inspection will be in accordance with AMSE A17.1, Section 1002, Rule 1002.1 and Rule I002.2 (Passenger and Freight Electric - 1 year inspection and Test Requirements. Section 1005, Rule 1005.2 (Passenger and Freight Hydraulic - 1 year inspection and Test Requirements). The dumbwaiters (T1, T3, & T6) will be inspected in accordance with Section 1010 (inspection and Tests of Other Equipment). The Elevator Maintenance Company, under separate contract, shall provide necessary weights and means of transportation throughout the Medical Center to the various locations. h. The second inspection will be performed during July 2011 and will be in accordance with AMSE A17.1, Section 1001, Rule 1001.2, items 100.1 through 105.13, Section 1001, Rule 1004.1 and 104.2, and Section 1010. c.Five-year tests shall be performed as required in accordance with AMSE A17.1, Rule 1002.3 of the National Elevator Code. d.The Contractor will notify the Supervisor, Maintenance and Operations, Engineering Department and the Contracting Officer at least ten (10) working days in advance of the date of the proposed inspection. This notification will state, as a separate item, the proposed date for inspecting and testing the 3 dumbwaiters. NOTE: Elevators T1, T3 AND T6 are direct patient care dumbwaiters, which handle food, laundry, and supplies on a designated schedule. Notification must be made in advance for taking these elevators out of service. While these elevators are out of service. manual transportation will be used to maintain patient care. The Special Systems supervisor requires a minimum of two (2) days advance notice of the proposed inspection to arrange the above transportation. e.The Assistant Administrator, Engineering Department, or designee and a representative of the current elevator maintenance contractor will accompany the inspector throughout the inspection process. 3. QUALIFICATIONS: The inspector shall meet the qualification requirements of ANSI/ASME OEI-1 Standard for the Qualification of Elevator Inspectors. 4. CONTRACTOR RESPONSIBILITIES: a. Inspector is to personally check-in and out of the Medical Center with the Supervisor, Maintenance and Operations, Engineering Department, Building 2. b.The inspector will ensure that each elevator or dumbwaiter is operating at the completion of the inspection for that elevator. All elevators will be operating upon completion of all tests/inspections. c.The inspector will complete VA Form 10-6166 and 10-6167 on completion of the inspection/test. Any items on these fonns, which are not applicable to the inspection/test, will be marked "NA" (Not applicable). The forms will be prepared in triplicate and distributed as follows: 2 copies to the Supervisor, Maintenance and Operations, Engineering Department, 1 copy to the Contracting Officer. d.The inspector will make recommendations, in writing, identifying any adjustments, repairs or corrective actions that need to be taken. 5. PAYMENT: Payment will be made semi-annually, in arrears, upon receipt of an invoice prepared in accordance with FAR 52.232-25. Contractor will submit an invoice after each inspection visit. The following additional information is required on each invoice: 1) Name of business concern, 2) Statement/Invoice date, 3) VA Contract Number and Purchase Order Number, 4) Description of services 5) Complete mailing address where payment is to be sent. 6. EQUIPMENT: Elevator #ManufacturerTypeLocationFive Year Test Due S1U.S. ElevatorPassengerBldg 12012 S2U.S. ElevatorPassengerBldg 12011 S3U.S. ElevatorPassengerBldg 12011 S4DoverPassengerBldg 12014 S5DoverPassengerBldg 12014 S6DoverPassengerBldg 1-NHCU2015 S7DoverPassengerBldg 1-NHCU2015 S8TBDTBDBldg 12016 S9WestinghousePassenger/HydroBldg 1-NFICU S10Mont. KonePassenger HydroACC S11Mont. KonePassenger HydroACC T1WestinghouseATSBldg 12015 T3WestinghouseATSBldg 12015 T6WestinghouseATSBldg 1-NHCU2015 F8EscoFreight/HydroBldg 2 F12Mont. KoneFreight/HydroACC 7. NO SERVICE: No service is to be performed under this agreement after September 30th without written modification extending the option year from the Contracting Officer. SPECIAL CONTRACT CONDITIONS 1. DEFINITIONS: a.The term "VA" as used herein, is an acronym for the Department of Veterans Affairs Medical Center. b.The term "Appropriate VA Personnel" as used herein, is defined as: CO = Contracting Officer COTR = Contracting Officer's Technical Representative 2. QUALIFICATIONS: a.Proposals will be considered only from offerors who are regularly established in the business called for, who are financially responsible, and who can show evidence of their qualifications and capabilities to perform the specified contract services. b.THIS SECTION b APPLIES ONLY TO CONTRACTS FOR MAINTENANCE OF TECHNICAL MEDICAL AND SCIENTIFIC EQUIPMENT. It is agreed and understood that only service personnel who have been factory trained and certified for the type of equipment specified will perform the services. A record of each service employee as to qualifications and certification of factory training must be maintained and will be made available upon request. 3. SITE VISITS AND INSPECTION OF EQUIPMENT: Due to VA operations, site visits and inspection of equipment will be allowed only during regular administrative working hours by appointment only. Appointments to visit the site shall be made by contacting APPROPRIATE VA PERSONNEL. 4. HOURS OF WORK AND LEGAL PUBLIC HOLIDAYS: all contract work is to be performed 7:00 a.m. to 3:30 PM Mondays through Fridays, excluding the following listed holidays or the days observed in lieu thereof by the VA: New Years Day Martin Luther King Day Presidents Day Memorial Day Independence DayLabor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day Or any other day specifically declared by the President of the United States to be a national holiday. 5.AUTHORIZED SERVICES: Only the services specified by this agreement are authorized. Contractor must obtain the authorization of the Contracting Officer, or his/her designee prior to performing work of a non-contract nature. Contractor is cautioned that without this authorization reimbursement may not be obtained for additional non-contract services. 6.RULES OF THE STATION: Contractor will be subject to the ali policies applicable to visitors during times work is being performed at the Carl T. Hayden VA Medical Center. 7.REPORTING REQUIREMENTS: The Contractor will be required to contact and check in with APPROPRIATE VA PERSONNEL upon arrival at the work site. After all work is completed, the Contractor must contact and check out with APPROPRIATE VA PERSONNEL, and to submit a report of services performed. 8.METRIC USAGE: Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerances specified using conversion tables contained in the latest revision of Federal Standard No. 376, and all other requirements of this document are met. If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The Contracting Officer, in concert with the COTR, will accept or reject the product. 9. DUNS NUMBER: Please provide the Dun and Bradstreet Number assigned to your firm in the space provided below. DUNS#
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/VA/PhVAMC/HMC/VA25810RQ0294/listing.html)
- Place of Performance
- Address: Carl T. Hayden VAMC;650 E. Indian School Road;Phoenix, AZ
- Zip Code: 85012
- Zip Code: 85012
- Record
- SN02291975-W 20100924/100922234847-135a0e37b1dd6cb6ed5e25bdecbb3eca (fbodaily.com)
- Source
-
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