SOLICITATION NOTICE
D -- REQUEST FOR QUOTES - CALL ACCOUNTING SYSTEM
- Notice Date
- 8/31/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 517919
— All Other Telecommunications
- Contracting Office
- N62470 NAVFAC ATLANTIC Code AQ 6506 Hampton Blvd, Building A Norfolk, VA
- ZIP Code
- 00000
- Solicitation Number
- N6247010Q5043
- Response Due
- 9/9/2010
- Archive Date
- 9/24/2010
- Point of Contact
- Danyiele Peterson (757) 322-8365
- E-Mail Address
-
danyiele.peterson@navy.mil
(danyiele.peterson@navy.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, using Simplified Acquisition Procedures under the test program for commercial items found at FAR 13.5, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation SHALL be posted on both FEDBIZOPPS and NECO (http://www.neco.navy.mil/). The solicitation number is N62470-10-Q-5043 and is being issued as a Request For Quote. This solicitation documents and incorporates provisions and clauses in effect through FAC 2005-44 and DFARS Change Notice 20100827. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: www.acqnet.gov/far and http://www.acq.osd.mil/dpap/dfars/index.htm. The NAICS code is 517919 and the Small Business Standard is $25 Million. The proposed contract is 100% set aside for small business concerns. The solicitation will result in a Firm Fixed Price contract. Naval Facilities Engineering Command (NAVFAC) Atlantic requests responses from qualified sources capable of providing the following. CLIN 0001-Call Accounting System: 1.The Contractor shall provide and install one (1) electronic Call Accounting System (CAS) to replace the Government ™s existing system - Billings with all necessary hardware, software and licensing, fully configured to perform call accounting for the existing G3r Avaya Switch system. 2. The CAS shall be the manufacturer ™s most current version and be compatible with the G3r and include licensing to support 1500 extensions, single site. 3. The Contractor shall provide and install one (1) server/pc with all necessary software and licensing, configured as required to operate the CAS. The server/pc for the CAS shall be enabled for remote logging to the Avaya GEDI and AUDIX systems for remote access. The single server/pc will be proposed for both the system administration and the CAS. 4. The CAS shall include all required hardware and software for backup of all stored system software, configuration, programming, and content on a removable backup device, such as tape, CD, Hard Drive, or Flash Card. The removable media shall be included. 5. The new CAS should be capable for integration with future upgrade switch such as S6720 or related systems. 6.Provide a one - day training session upon installation. PLACE OF PERFORMANCE Commander Naval Facilities Engineering Command Atlantic 6506 Hampton Boulevard Norfolk, VA 23508 DELIVERY SCHEDULE 60 days ARO The following FAR provisions and clauses are applicable to this procurement: 52.204-7 Central Contractor Registration; 52.212-1, Instructions to Offerors ”Commercial Items; 52.212-3, Alt I, Offeror Representations and Certifications ”Commercial Items; 52.212-4 Alt I, Contract Terms and Conditions ”Commercial Items; 52.212-5, Contract Terms and Condition Required to Implement Statutes or Executive Orders ” Commercial Items including: 52.219-6, Notice of Total Small Business Set-Aside 52.219-28, Post Award Small Business Program Rerepresentation 52.222-3, Convict Labor 52.222-19, Child Labor 52.222-21, Prohibition of Segregated Facilities 52.222-22, Previous Contracts and Compliance Reports 52.222-25, Affirmative Action Compliance 52.222-26, Equal Opportunity 52.222-50, Combating Trafficking in Persons 52.225-13, Restriction on Foreign Purchases 52.232-33, Payment by Electronic Funds Transfer ”Central Contractor Registration 52.233-3, Protest After Award 52.233-4, Applicable Law for Breach of Contract Claim 52.239-1, Privacy or Security Standards 52.247-34, FOB Destination The following Defense FAR Supplement (DFARS) provisions and clauses apply to this solicitation and are incorporated by reference: 252.209-7001 Disclosure of Ownership or Control by the Government of a Terrorist Country 252.212-7000 Offeror Representations and Certifications “ Commercial Items 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executed Orders Applicable to Defense Acquisitions of Commercial Items Including: 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.205-7000 Provision of Information to Cooperative Agreement Holders 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7010 Levies on Contract Payments The following NFAS clause applies to this solicitation and is incorporated by reference: 5252.212-9300 Commercial Warranty CONTRACTOR RESPONSIBILITY: In accordance with Federal Acquisition Regulation (FAR) Part 9.1, the Contracting Officer shall award contracts only to responsible vendors. No purchase or award shall be made unless the contracting officer makes an affirmative determination of responsibility. To be determined responsible, a prospective contractor must have adequate financial resources to perform the contract, or the ability to obtain them. The contracting officer shall require acceptable evidence of the prospective contractor's current sound financial status, as well as the ability to obtain required resources if the need arises. In regard to resources, the contractor must be prepared to present acceptable evidence of subcontracts, commitments or explicit arrangement that will be in existence at the time of contract award, to rent, purchase, or otherwise acquire the needed facilities, equipment, services, materials, other resources, or personnel. Consideration of a prime contractor's compliance with limitations on subcontracting shall be taken into account for the time period covered by the contract base period or quantities, plus option periods or quantities, if such options are considered when evaluating offers for award. Pursuant to FAR 9.104-4, the Contracting Officer reserves the right to request adequate evidence of responsibility on the part of any prospective subcontractor(s). As a minimum requirement, all vendors are requested to submit, as part of the original quote, the following: (1) Company's Financial Statement which includes Balance Sheet and Income Statement; and (2) Point of Contact from their Bank or any financial institution with which they transact business The Contracting officer reserves the right to request additional information if needed. INSTRUCTIONS FOR SUBMITTAL OF QUOTES ”COMMERCIAL ITEMS Offerors shall submit their quotation so that it is received by the Navy no later than the time of closing. Interested contractors may submit the quotation to the Navy in any of the following ways: (a)by e-mail to danyiele.peterson@navy.mil or (b)by mail or commercial courier (i.e. FEDEX or UPS) to the following address: Commander Naval Facilities Engineering Command Atlantic Attention: Danyiele Peterson, Code ACQ3 6506 Hampton Boulevard Norfolk, VA 23508 Offerors must submit a point of contact (name and phone number) and their business size. Offeror must also submit a completed copy of 52.212-3 and its alternate AND a completed copy of DFARS 252.212-7000 Offeror Representations and Certifications--Commercial Items. The quotation shall consist of three parts: (1) a written technical submission, (2) past performance information, and (3) price. Part I. Written Technical Submission: Each vendor shall provide either one (1) original and one (1) copy in hard copy or an electronic version of the following: A written narrative demonstrating the capability of the offeror ™s proposed call accounting system ™s compatibility with NAVFAC ™s existing system and its ability to meet NAVFAC ™s requirements for a call accounting system. The technical proposal shall consist of descriptive information regarding the item(s) identified in the solicitation. This information may include product literature or other narrative describing the products to be provided. The information provided should be presented in such a manner as to enable the Government to make a thorough and complete evaluation and arrive at a sound determination as to whether or not the products proposed and described will satisfy the requirements of the Government as stated in the solicitation. The written technical submission is limited to a total of five (5) singled sided pages, twelve (12 pitch, one inch borders on all sides). The offeror must demonstrate that its proposed call accounting system is compatible with NAVFAC ™s existing system and has the ability to meet NAVFAC ™s requirements for a call accounting system. The offeror must demonstrate that it can provide 100 percent of all requirements for the call accounting system. Part II. Past Performance Information Submission: Offerors are required to provide information on no more than three (3) of the firm ™s most recently completed contracts (not to exceed five (5) years since completion) that are relevant to the services being provided under this solicitation. Relevance is defined as similarity in scope, complexity and magnitude, i.e. similar size/dollar value and degree of administrative, managerial, and technical difficulty. Past performance as the prime contractor will be preferred over and scored higher than past performance as a subcontractor. Offerors may submit performance data regarding current contract performance as long as a minimum of one year of performance has been completed as of the closing date of this solicitation. Offerors should provide a detailed explanation demonstrating the relevance of the contract/order to the requirements of this solicitation. Past performance information shall include the following. 1.Project Name and Description 2.Contract Number 3.Contract Type 4.Period of Performance of Contract 5.Contract Value 6.Agency or Company Name, Point-of-Contact Name, Address, Phone Number and e-mail address. Part III. Price: Contractor shall submit a total price for CLIN 0001 - Call Accounting System. In addition, the contractor shall submit a complete price break down that identifies prices of the hardware, software, installation, training, and etc. The price break down should equal the total price of CLIN 0001. Price quotes shall be held firm for sixty (60) days after the closing of the solicitation. Offerors are also reminded that they must: (1) Complete and submit any applicable reps and certs as required by 52.212-3, Offeror Representations and Certifications- Commercial Items, and DFAR 252.212-7000. Offerors must also acknowledge in their submittal, if applicable, all amendments to this combined synopsis/solicitation. EVALUATION OF QUOTATIONS (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes: Technical Capability, Past Performance, and Price. (b) A written order in response to the offeror ™s quotation will be e-mailed or otherwise furnished to the successful vendor. The Contracting Officer may ask the offeror to provide written acceptance of an order. In other circumstances the offeror may indicate acceptance by proceeding with the services ordered. Quotations will be evaluated as follows: a) Technical capability “ Written Technical submittal b) Past performance c) Price TECHNICAL CAPABILITY FACTOR The Government will evaluate each vendor ™s Written Technical submission acceptable (pass) or unacceptable (fail). The Technical Proposal will be evaluated in terms of: Written Technical Submittal Pass (P): The technical submittal demonstrates that: (1) the offeror ™s proposed call accounting system is compatible with NAVFAC ™s existing system and has the ability to meet NAVFAC ™s requirements for a call accounting system and (2) can provide 100 percent of all requirements for the call accounting system. Fail (F): The technical submittal does not demonstrate that it can meet the requirements as stated in above. PRICE The offeror ™s proposed price will be evaluated on the basis of price reasonableness in accordance with FAR 13.106-3. Offerors responding to this solicitation are advised that, prior to award, the government may request offerors to submit additional information/data to support price reasonableness such as copies of paid invoices for the same or similar items, sales history for the same or similar items, price list with effective date and/or copies of catalog pages along with any applicable discounts. Failure to submit the requested information may result in disqualification of the submitted quote. PAST PERFORMANCE Past Performance will be evaluated after the Contracting Officer has completed the technical evaluation. However, in the event an offeror submits a technically acceptable quotation with a non-competitive, high price when compared to the government estimate and/or other technically acceptable quotations, the Government, at its discretion, may not evaluate that offeror ™s past performance submission and eliminate that offeror ™s quotation from further evaluation and consideration for award. The Past Performance will be evaluated in accordance with FAR 13.106. The Government will determine whether the vendor ™s past performance submissions are, in order of preference, relevant, somewhat relevant or not-relevant contracts based on three factors: scope, complexity and magnitude. RELEVANT “ the past performance submission meets the criteria of all three factors. SOMEWHAT RELEVANT “ the past performance submission meets the criteria of some of the three factors. NOT RELEVANT - the past performance submission fails to meet the criteria of all three factors. For past performance submissions determined to be relevant or somewhat relevant, the Government will make a reasonable effort to collect and evaluate past performance information from the point(s) of contact identified by the offeror or, at the discretion of the contracting officer, other points of contact. The offeror acknowledges that the Government is not responsible if the point of contact provided by the offeror fails to respond to the Government ™s past performance inquiry. Offerors are also advised that the Government reserves the right to obtain information for use in the evaluation of past performance from any sources, including sources outside of the Government and Performance Assessment Reporting Systems (CPARS). The Government will evaluate the offeror's Past Performance in order to assess performance risk. The assessment of performance risk is not intended to be the product of a mechanical or mathematical analysis of an offeror ™s performance on a list of contracts, but rather the product of subjective judgment of the government after it considers all available, relevant and recent information. Offerors lacking relevant past performance history, or for whom past performance information is either not available or has not been submitted to the Government, will receive a neutral rating for past performance. A neutral rating will not be evaluated favorably or unfavorably. However, the submittal with no relevant past performance history, while rated neutral in past performance, may not represent the most advantageous quote to the Government and thus, may be an unsuccessful quote when compared to the quotes of other offerors having an acceptable (or better) past performance. Contractor(s) must be registered in the Central Contractor Registration (CCR) database to be considered for award. Registration is free and can be completed on-line at http://www.ccr.gov/. This announcement will close at 3:30 P.M. on Tuesday, 09 September 2010. Contact Danyiele Peterson who can be reached at 757-322-8365 or email danyiele.peterson@navy.mil. Oral communications are not acceptable in response to this notice.
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