Loren Data's SAM Daily™

FBO DAILY ISSUE OF AUGUST 29, 2010 FBO #3200
SOLICITATION NOTICE

65 -- CEILING LIFTS / VAMHCS-BALTIMORE, PERRY POINT, AND BRECC.

Notice Date

8/27/2010
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

423450 — Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers
 

Contracting Office

Department of Veterans Affairs;VAMC;10 N Greene St;Baltimore MD 21201
 

ZIP Code

21201
 

Solicitation Number

VA24510RQ0213
 

Response Due

8/30/2010
 

Archive Date

9/29/2010
 

Point of Contact

NATALIE BURGESS
 

E-Mail Address

TH
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

PRICE/DELIVERY SCHEDULE DELIVERY LOCATIONQTYUNIT OF MEASUREPART NUMBER / Sling styleSize and Catalog Product NumberUNIT PRICEEXTENDED COST PERRY POINT60CASESEATEDM :547020 PPGLTC40CASESEATEDL:547030 PPGLTC4CASESEATEDXL:547040 PPGLTC12EAHAMMOCKM:517120 PPGLTC12EAHAMMOCKL:517130 PPGLTC20CASELIMB SUPPORTL:507770 PPGLTC50CASEREPOSITIONING56X78:547811 PPGLTC60EAMESHM:517420 PPGLTC24EAMESHL:517430 PPGLTC12EAMESHXL:517440 PPGLTC60EAC625 Manual Traverse OMNI CONTINUOUS CHARGE MOTOR (equipment Only) 323417 PPGLTC60EAC SERIES CARRY BAR-S.S. 360750 PPGLTC 1EATA 800 BARIATRIC MOTOR WITH CARRY BAR 313121 TOTAL QTY FOR PERRY POINT BRECC41CASESEATINGM:547020 BRECC27CASESEATINGL:547030 BRECC4CASESEATINGXL:547040 BRECC16EAHAMMOCKM:517120 BRECC16EAHAMMOCKL:517130 BRECC15CASELIMB SUPPORTL:507770 BRECC40CASEREPOSITIONING56x78:547811 BRECC50EAMESHM:517420 BRECC16EAMESHL:517430 BRECC8EAMESHXL:517440 PRICE AND DELIVERY SCHEDULE CONTINUED DELIVERY LOCATIONQTYUNIT OF MEASUREPART NUMBER / Sling styleSize and Catalog Product NumberUNIT PRICEEXTENDED COST BRECC2EADeluxe Walking Sling510435 BRECC 82 EAC625 Manual Traverse OMNI CONTINUOUS CHARGE MOTOR Equipment Only 323417 BRECC82EAC SERIES CARRY BAR-S.S. 360750 BRECC39ROOMS and adjacent bathroomsINSTALLATION TOTAL COST FOR THE BRECC BALTIMORE21CASESEATEDM:547020 BALTIMORE22CASESEATEDL:547030 BALTIMORE2CASESEATEDXL:547040 BALTIMORE30CASELIMB SUPPORTL:507770 BALTIMORE10CASEREPOSITIONING56X78:547811 BALTIMORE 71 EAC625 Manual Traverse OMNI CONTINUOUS CHARGE MOTOR Equipment Only 323417 71EAC SERIES CARRY BAR-S.S. 360750 BALTIMORE28ROOMS with adjacent bathroomsINSTALLATION TOTAL COST FOR BALTIMORE TOTAL COST FOR THE VA Statement of Work Installation and Site Prep of Overhead (Ceiling) Patient Lifts Baltimore VA Health Care Systems (Baltimore site and Baltimore Rehabilitation and Extended Care Center) "Turn Key Installation" All work shall comply with the requirements as listed in this statement of work and the contract solicitation. The Contractor shall provide all tools, equipment, materials, and labor to design and install fixed ceiling mounted patient lift systems in several patient care rooms throughout the Maryland VA Health Care System (VAMHCS), Baltimore, MD as designated in Equipment locations. The areas are to include the Baltimore (BT) site and the Baltimore Rehabilitation Extended Care Center (BRECC). The VA will provide the Contractor with existing drawings (if available) as requested. The Contractor shall be responsible to verify actual site conditions. The project shall be quoted and submitted for a fixed-price, turn-key project. The successful firm shall be a fully-staffed construction company, with construction management expertise and experience to design and build (construct) the necessary site preparations for the installation of the ceiling lifts. The Contractor shall follow all NFPA Codes, including life safety and fire codes, National Electric Code (NEC), local, state, and federal rules and regulations, and VA technical standards. The Contractor shall take all necessary actions to avoid conditions, which may be hazardous to the health and safety of the Maryland VA Medical Health Care Systems patients, employees, and visitors. The successful firm and all sub-contractors shall have the capacity to perform the construction phase on time without delay. The work includes, but is not limited to the following: 1.Provide daily on-site project management to coordinate all building trades and provide liaison for construction and VA Project Engineering. A General Foreman will be designated and be on-site at all times. 2.Follow all Infection Control Risk Assessment (ICRA) guidelines for dust control during all construction work. A construction dust "Risk Assessment" will be conducted by the Medical Center's Infection control Nurse. Temporary "dust" barriers will be installed based on this assessment. Bi-weekly inspections of barriers and work areas will be conducted by Infection Control Nurse, Safety Officer, and COTR to enforce implementation of risk assessment. 3.Follow Interim Life Safety Measures (ILSM) where fire protection, fire suppression or smoke/fire partitions will be shutdown or rendered ineffective during construction. Coordinate with VA Safety Officer through VA COTR. ILSM must be posted outside of work area at all times. 4.Contractor is responsible to maintain a safe work environment and keep rooms free of installation debris during and post-installation. 5.Provide warranty specifications & maintenance requirements for all installed equipment. 6.Equipment will meet UL specifications. 7.Vendor will provide training of staff in coordination with the Safe Patient Handling Facility Coordinator (FC). 8.Training times will be based on facility needs and will be no less than 60 minutes, on all units where lifts have been installed and on all shifts. 9.Evaluation Criteria: The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer complying with this solicitation will be most advantageous to the Government. The following factors listed in descending order of importance, shall be used to evaluate offers: a. Technical (Consist of items 13-15) b. Cost/Price (Includes Equipment and Installation) c. Past Performance 10.Lifts will be inspected after installation, and prior to patient use. A punch-list will be generated and completed before payment (or partial payment as agreed to by Contracting). Inspection team should include area Fire Chief, Safety Officer, Engineering, SPH Coordinator, Interior Designer, Environmental Services Supervisor, or designated personnel. 11.The contractor will be authorized to bill for payment based on Maryland VA contracting rules regarding the delivery and installation of equipment, along with training of all mandatory staff. 12. Safe Patient Handling Goal is to have full room coverage in all patient care areas as designated in Equipment Locations and ceiling lift coverage in adjacent bathrooms. If your quote is for other than full room coverage in identified locations, it will not pass as acceptable. 13.Site Survey, to be included with the submission, indicating obstacles affecting ceiling lift system and interface of ceiling lift with existing hospital equipment technology and the proposed solutions. The Contractors proposal will include details on how installation will be accomplished based on findings from the site visit and will include, but not be limited to: a)Above and below the ceiling grid including all conflicting utilities, lights, sprinkler system, medical gas systems and HVAC ductwork. b)Modifications to privacy curtain track that may intersect the track route. c)Modifications to door/passageway headers that may be required for through track installation. d)Relocation or modification of any wall mounted fixtures or fittings that are obstacles to installation locations. 14. Written plan for installation of track lift system and curtain tracks including mechanical anchor designs. 15. Written plan for modifying existing structural, mechanical, electrical and other infrastructure systems. 16. All equipment and materials shall be approved prior to being brought on job site. 17. Normal work hours are Monday through Friday 8:00 a.m. to 4;30 p.m. The Contractor shall make prior arrangements to work earlier or later with the Project COTR. 18. Daily logs are required the following date of each day worked. 19. When using special keys for access to roof, mechanical and electrical areas, doors must be kept closed and locked while in such spaces. 20. Contractor must obtain a burn permit form VA Safety Office prior to any welding, soldering work and burning. 21. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access. VA issued ID badges shall be worn by all workers. 22. The work is in a professional environment, employees must conduct themselves accordingly. Employees shall not use abusive language, fraternize with VA employees unassociated with project, carry firearms, or bring alcoholic beverages on site. Employee's dress code shall consist of normal work uniform. shirts must be worn at all times. 23. Contractor shall provide general clean up to construction area daily to the satisfaction of the VA COTR. 24. Hospital smoking policy (NO SMOKING IN THE BUILDINGS). 25. Contractor and any subcontractors, supplier, and anyone else in the contractor's employment cannot park in the VA garage (Baltimore facility only). 26. Start up, test, check and adjust all new units in the presence of the VA COTR. 27. Remove demolished equipment and restore site. GOVERNMENT SERVICES NOT FURNISHED a. The VA Hospital will not be providing storage space or security for equipment and tools. The Maryland VA Health Care System is not responsible for loss/theft of Contractor equipment. b. Refuse collection. The Maryland VA Health Care System will not provide refuse collection or disposal. This is the responsibility of the contractor. Period of Performance: From acceptance of contract, "Turn Key" delivery and installation shall be completed 6 months (180) days which includes training of employees. Please note that the facility requests lifts to be delivered only when facility units and/or construction projects are ready to facilitate the installation process. PE Stamped Shop drawings: Prior to installation, the Contractor shall submit job specific shop drawings. The shop drawings shall include all of the applicable elements in the "Design Checklist for Ceiling Mounted Patient Lifts" (See attachment 1). These drawings shall show the room layout with bed and furniture placement, the reflective ceiling plan, electrical outlet placement, and ceiling lift track layout. There shall be a room specific drawing for each area receiving a lift unless there are identical rooms with the same lift layouts. All rooms will include a detail showing the anchoring method for the lift, the finished ceiling height, plenum space height and concrete thickness and beam size depending on the structure type. Bracing details and sprinkler clearances shall also be shown on the shop drawings. The VAMHCS is in a seismic zone. Shop drawings are job specific and shall be stamped by a PE. Drawings shall be reviewed by the VA prior to shipping product or beginning installation. Receiving and Storing Materials: The Contractor shall make arrangements for material delivery and storage. All delivery and storage of materials should be coordinated with the project COTR. No long term storage will be permitted. Installation: Installation shall be completed by factory certified installer(s) who have been through the manufacturer's training program. Installation shall be turnkey, to include all structural elements to support the lift system, track, hoist/lift, removal and replacing of fireproofing, modification of privacy curtains to maintain functionality, and relocation of lights, sprinklers, plumbing, HVAC, or other obstacles as required. VA will prioritize the order of lift installation. Contractor will provide a proposed schedule based on this priority which will be reviewed and accepted by VA. No room will be turned over for clinical use until the installation has been fully inspected and tested in accordance with the manufacturer's installation instructions and this statement of work. Contractor shall not be allowed to move on to the next room until the current room is fully accepted. Load Testing and Post-Installation Checklist: After each system is installed the installers shall load test each track to 125% of the lifts rated load. (Verify with the lift manufacture if the hoist may be used for this load test) The load shall be applied through the entire length of the track system. A sticker with the date of the load test and the installer who completed the load test is to be placed on each track system. Prior to releasing the ceiling lift for patient use, contractor and VA representative will complete the "After Installation Checklist for Ceiling Mounted Patient Lifts" (see attachment 2). A copy of the load testing sheet and "After Installation Checklist for Ceiling Mounted Patient Lifts" shall be submitted to the Contracting Officer. Training : Training sessions shall be coordinated and scheduled on all tours of duty to train clinical and Biomed staff about the safe operation and inspection/maintenance of the equipment (~400 staff). Training shall be provided by the manufacturer. Contractor shall supply training materials as appropriate to staff. Product Requirements a. Full room coverage in all patient care rooms as noted in identified Equipment Locations and coverage in adjacent bathrooms as specified. Note: If your quote does not provide sufficient room coverage, it will not pass as acceptable. b. XY track design for optimal coverage. c. Additional lift motors must be included (2 per site) to maintain continuity of care in the event that a lift breaks down. d. Two of the designated ceiling lift tracking systems must be able to hold bariatric patients up to a weight of 800#'s. e. The contractor must provide a statement that similar slings made by other ceiling lift companies can be used with the ceiling lift without voiding the contractor's warranty. f. The system's operation will maintain a continuous charge. g. Equipment purchased can be cleaned with the VA facilities approved cleaners. Equipment Locations: Ceiling lifts are to be installed in the following locations: SITE/BLDGUNITROOMS LOCH RAVEN REHAB AND EXTENDED CARE FACILITYBRECC 11C-11, 1C-15, 1C-16, 1C-17, 1C-18, 1C-24, 1C-28, 1C-29, 1C-30, 1C-31, 1D-16, 1D-18, 1D-21, 1D-24, 1D-28, 1D-29, PHYSICAL THERAPY1A-30 BRECC 22B-18, 2B-20, 2B-24, 2B-26, 2B-30, 2B-31, 2B-32, 2B-33, 2C-23, 2C-24, 2C-25, 2C-28, 2C-29, 2C-30, 2C-31, 2D-16, 2D-18, 2D-22, 2D-27, 2D-28, 2D-29, 2D-30 BALTIMORE VAMC3A3A-142, 3A-144, 3A-148, 3A-150 3B3B-160, 3B-162, 3B-164, 3B-168, 3B-170, 3B-172, 3B-199, 3B-201 MICU4C-128 (bariatric), 4C-133, 4C-134, 4C-135, 4C-138 CICU4C-107, 4C-110, 4C-111, 4C-113, 4C-115 SICU5C-131 (bariatric), 5C-132, 5C-134, 5C-136, 5C-137, 5C-163 The following specifications apply to all ceiling lifts. The basis of design is the Waverly Glen fixed ceiling track and C625 manual traverse omni continuous charge motor: 625 pound lifting capacity Associated hanger bars, couplers and adaptors Associated hardware Powered raise and lower capability and manual traverse on track X-Y tracking configuration and straight tracking configuration where specified Continuous charge option Emergency raising manual Emergency lowering - manual and electrical Electric raise and lower on unit Digital display maintenance indicator Weight Capacity: 625lbs (284kg) and accommodate up to 800#'s with use of TA 800 Bariatric motor Lift Motor: 24VDC Transverse Motor: 24VDC (Optional) Return to Charge Function: Optional (Power Traverse Motor). Activated by user. Weight sensor cut out Digital Display: Indicates number of lifts and battery level Diagnostic Mode: Via digital display. Displays lower limit switch and upper limit switch errors Maintenance Indicator: Via digital display Soft Start/Stop: For both Vertical and Horizontal displacement Traversing Speed: 4 programmable speeds Battery Indicator: Audio and Visual Emergency Raising: manual Emergency Lowering: Manual and Electric Emergency Stop: Easily Accessible with customizable strap length Overload Circuit Protection Low Battery Disconnect System Low Batter Indicator: Via digital display and audio tone Charging Indicators: Via LCD display Batteries: 24VCD 12 x 12 VDC, 5.0AH Lift Case: Flame Retardant ABS Centrifugal braking system Strap Length: Up to 2175 mm tested to 3600 lbs Hoist Weight: 10 kg Hoist Dimensions: 145 mm (H) x 313 mm (L0 x 215 mm (W) Lifting Speed: 4.5 cm/second or 1.8"/sec Horizontal Speed: Adjustable, 4 preset settings Vertical Gear Construction: Metal Respects electromagnetic interference standards CSA 22.2 No. 601.1 M90 UL 60601-1 Charging Unit: Power indicator on charging module Optional midline charger can be located anywhere along track Charger Input: 120VAC, 1.0 Amps Charger Output; 24 VDC, 1.5 Amps Handset: Tactile buttons Hand Control: Pneumatic - piston displacement Unit weight: under 22 pounds Lifting Height: up to 84 inches (213 cm) ATTACHMENT 1 Design Checklist for Ceiling Mounted Patient Lifts A.Location information. B.Manufacturer information, including part numbers. C.Verification of as-built drawings and structural engineering drawings for lift units. D.Verification of compliance with NFPA 13 for fire sprinklers. E.Verification of compliance with NFPA 99 and NFPA 70 for proper grounding and bonding. F.Verification of compliance with NFPA 99 and NFPA 70 for access to electrical and safety systems. G.Verification of required access to engineering mechanical, HVAC, and fire systems components within the mounting area of the lift units. After Installation Checklist for Ceiling Mounted Patient Lifts The commissioning for a patient ceiling lift system(s) shall include, but not be limited to, the following points as components of the commissioning procedures. Proper personal protection equipment (PPE) shall be worn by staff during these commissioning procedures. Verify that ceiling lifts are not installed in treatment units with actively suicidal patients. (A) Refer to manufacturer specific model and specifications to verify all location information, including minimum clearances for operation are compliant. If clearance information is not provided, refer to illustrations below; suggested clearances are 31 inches beside toilet and 55 inches beside a bed. (B)Manufacturer information, including model and serial number(s). (C)Confirm receipt of operator and maintenance manuals. (D)Verification of proper connections of structural system to the building structure including seismic bracing if applicable. (E)Verification of proper structural component sizing and physical installation to make sure that proper structural system and size is in place and properly installed to support the lift. (F)Verification of proper interface of lift unit at ceiling (hard deck or soft tile) and proper installation of all protective features around the support rods and rails/tracks. (G)Inspection of lift motor casing for cracks and alignment. (H)Full extension and inspection of lift strap for loose threads or frays. (I)Inspect sling material and sling stitching for loose threads or frays. (J)Inspect carry bar for cracks and for loose or missing hooks. (K)Verification that all rail end stops are in place with all applicable hardware and tightened. (L)Inspection and activation of hand control for full operation (e.g., up, down, left, right) and "return to charge" function if applicable. (M)Inspection and activation of emergency up/down motor case control buttons if applicable. (N)Confirm any and all motor case indicator lights are functioning (e.g., red service warning light, charging state light). (O)If included in installation, verify rail turntable function, exchanger function, and gate alignment. (P)Confirm track is clean and clear of all debris (suggest wiping entire length of interior track channel with a soft cloth). Note: Use manufacturer's recommended cleaning materials to avoid damage to the motor case and other components. Phenol or chlorine solutions may damage some motor case surfaces. (Q)Verification of any "soft start" or "soft stop" features and that lifting speed does not exceed 2.5 inches per second with "zero" load. (R)Verification of load testing and deflection testing at lift listed maximum for each lift unit at its maximum rated lift capacity. Conduct this test in three progressive stages starting with a 100 lbs load, then 50% of maximum rated lift capacity, then 100% of maximum rated lift capacity. (S)Verification of any "soft start" and "soft stop" features and that lifting speed does not exceed 1.8 inches per second under maximum rated lift capacity. (T)Verification of function of emergency brake at maximum rated lift capacity. (U)Verification of emergency lowering feature at maximum rated lift capacity. (V)Inspection of units by Contracting Officers Technical Representative (COTR: Maintenance & Repairs, Facilities Engineering Services, Biomedical Engineering, or Safety) prior to release of lift(s) to clinical use. (W)Training of clinicians and other staff who move and handle patients on the use of patient handling equipment is accomplished by the manufacturer or their designated representative. Training is documented and competency verified prior to release for use with patients. Attachment A After Installation Checklist for Ceiling Mounted Patient Lifts The commissioning for a patient ceiling lift system(s) shall include, but not be limited to, the following points as components of the commissioning procedures. Proper personal protection equipment (PPE) shall be worn by staff during these commissioning procedures. Verify that ceiling lifts are not installed in treatment units with actively suicidal patients. Date Completed Room # Refer to manufacturer's specific model and specifications to verify all location information, including minimum clearances for operation are compliant. If clearance information is not provided, refer to illustrations below; suggested clearances are 31 inches beside toilet and 55 inches beside a bed. Manufacturer information, including model and serial number(s). Model: Serial Number: Confirm receipt of operator and maintenance manuals. Verification of proper connections of structural system to the building?s structure including seismic bracing if applicable. Verification of proper structural component sizing and physical installation to make sure that proper structural system and size is in place and properly installed to support the lift. Verification of proper interface of lift unit at ceiling (hard deck or soft tile) and proper installation of all protective features around the support rods and rails/tracks. Inspection of lift motor casing for cracks and alignment. Full extension and inspection of lift strap for loose threads or frays. Inspection of sling material and sling stitching for loose threads or frays. Inspection of spreader bar and clips for cracks and for loose or missing rings or cotter pins. Verification that all rail end stops are in place and tightened. Inspection and activation of hand control for full operation (e.g., up, down, left, right) and "return to charge" function if applicable. Inspection and activation of emergency up/down motor case control buttons if applicable. Confirm any and all motor case indicator lights are functioning (e.g., red service warning light, charging state light). If included in installation, verify rail turntable function, exchanger function, and gate alignment. Confirm track is clean and clear of all debris (suggest wiping entire length of interior track channel with a soft cloth). Note: Use manufacturer?s recommended cleaning materials to avoid damage to the motor case and other components. Phenol or chlorine solutions may damage some motor case surfaces. Verification of any "soft start" or "soft stop" features and that lifting speed does not exceed 2.5 inches per second with "zero" load. Verification of load testing and deflection testing at lift listed maximum for each lift unit at its maximum rated lift capacity. Conduct this test in three progressive stages starting with a 100 lbs load, then 50% of maximum rated lift capacity, then 100% of maximum rated lift capacity. Verification of any "soft start" and "soft stop" features and that lifting speed does not exceed 1.5 inches per second under maximum rated lift capacity. Verification of function of emergency brake at maximum rated lift capacity. Verification of emergency lowering feature at maximum rated lift capacity. Inspection of units by Contracting Officer?s Technical Representative (COTR), Maintenance & Repairs, Facilities Engineering Services, Biomedical Engineering, or Safety prior to release of lift(s) to clinical use. Training of clinicians and other staff who move and handle patients on the use of patient handling equipment is accomplished by the manufacturer or their designated representative. Training is documented and competency verified prior to release for use with patients. Verification that charging functions are working. Verify that CLM module is operational and interfacing with equipment as intended and that reports are valid. Annually inspect and tighten all track brackets, tracks and stops. Date required: Inspect trolley wheels annually and clean as needed. Date Required: Identify replacement date for battery Date Required: Identify replacement date for main lifting strap based on Manufacturers requirements. Date Required: Issues to be addressed: ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ _______________________________ Facility Representative SignatureVendor Representative Signature DateDate ATTACHMENT 3 Medical Center General Requirements 1.1GENERAL INTENTION A.Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for Installation of Patient Lift Systems. B.Visits to the site by Bidders may be made only by appointment with the Medical Center Engineering Officer. C.All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access. D.Prior to commencing work, general contractor shall provide proof that a OSHA certified "competent person" (CP) (29 CFR 1926.20 (b) (2) will maintain a presence at the work site whenever the general or subcontractors are present. E.Training: 1.All employees of general contractor or subcontractors shall have the 10-hour OSHA certified Construction Safety course and /or other relevant competency training, as determined by VA CP with input from the ICRA team. 1.2 STATEMENT OF BID ITEM(S) A. Install patient lift systems as identified including all necessary general construction, alterations, mechanical work, training, testing, service, and warranty. 1.3 CONSTRUCTION SECURITY REQUIREMENTS A.Security Plan: 1.The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project. 2.The General Contractor is responsible for assuring that all subcontractors working on the project and their employees also comply with these regulations. B.Security Procedures: 1.General Contractor's employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site. 2.No photography of VA premises is allowed without written permission of the Contracting Officer. 3.VA reserves the right to close down or shut down the project site and order General Contractor's employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer. C.Key Control: 1.No contractor keys will be issued. All access shall be coordinated with the COTR. 1.4 FIRE SAFETY A.Applicable Publications: Publications listed below form part of this Article to extent referenced. Publications are referenced in text by basic designations only. 1.American Society for Testing and Materials (ASTM): oE84-2008 - Surface Burning Characteristics of Building Materials 2.National Fire Protection Association (NFPA): o10-2006 - Standard for Portable Fire Extinguishers o30-2007 - Flammable and Combustible Liquids Code o51B-2003 - Standard for Fire Prevention During Welding, Cutting and Other Hot Work o70-2007 - National Electrical Code o241-2004 - Standard for Safeguarding Construction, Alteration, and Demolition Operations 3.Occupational Safety and Health Administration (OSHA): o29 CFR 1926 - Safety and Health Regulations for Construction B.Site and Building Access - Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241. C.Separate temporary facilities, such as trailers, storage sheds, and dumpsters, from existing buildings and new construction by distances in accordance with NFPA 241. For small facilities with less than 6 m (20 feet) exposing overall length, separate by 3m (10 feet). D.Means of Egress - Do not block exiting for occupied buildings, including paths from exits to roads. Minimize disruptions and coordinate with COTR. E.Fire Extinguishers - Provide and maintain extinguishers in construction areas and temporary storage areas in accordance with 29 CFR 1926, NFPA 241 and NFPA 10. F.Flammable and Combustible Liquids - Store, dispense and use liquids in accordance with 29 CFR 1926, NFPA 241 and NFPA 30. G.Existing Fire Protection - Do not impair automatic sprinklers, smoke and heat detection, and fire alarm systems, except for portions immediately under construction, and temporarily for connections. Provide fire watch for impairments more than 4 hours in a 24-hour period. Request interruptions with the COTR. H.Smoke Detectors - Prevent accidental operation. Remove temporary covers at end of work operations each day. I.Hot Work - Perform and safeguard hot work operations in accordance with NFPA 241 and NFPA 51B. Coordinate with COTR. Obtain permits from Fire Department Daily as required. J.Smoking - Smoking is prohibited in and adjacent to construction areas inside existing buildings and additions under construction. In separate and detached buildings under construction, smoking is prohibited except in designated smoking rest areas. K.Dispose of waste and debris in accordance with NFPA 241. Remove from buildings daily. L.Perform other construction, alteration and demolition operations in accordance with 29 CFR 1926. 1.5 OPERATIONS AND STORAGE AREAS A.The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance. B.Working space and space available for storing materials shall be as determined by the COTR. C.Workmen are subject to rules of the Medical Center applicable to their conduct. D.Execute work so as to interfere as little as possible with normal functioning of the Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COTR where required by limited working space. 1.Do not store materials and equipment in other than assigned areas. 2.Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operation. 3.Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements. E.Phasing: To insure such executions, Contractor shall furnish the COTR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COTR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to insure accomplishment of this work in successive phases mutually agreeable to Medical Center Director, COTR and Contractor, as follows: F.Buildings will be occupied during performance of work; but immediate areas of alterations will be vacated. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to Department of Veterans Affairs' personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Medical Center operations will continue during the construction period. G.Utilities Services: Maintain existing utility services for Medical Center at all times. Provide temporary facilities; labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COTR. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COTR. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without the Medical Center Director's prior knowledge and written approval. Contractor shall submit a request to interrupt any such services to COTR, in writing, 48 hours in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COTR. In case of a contract construction emergency, service will be interrupted on approval of COTR. Such approval will be confirmed in writing as soon as practical. H.Abandoned Lines - All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces. I.To minimize interference of construction activities with flow of Medical Center traffic, comply with the following: 1.Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles. 1.6 INFECTION PREVENTION MEASURES A.Implement the requirements of VAMC's Infection Control Risk Assessment (ICRA) team. ICRA Group may monitor dust in the vicinity of the construction work and require the Contractor to take corrective action immediately if the safe levels are exceeded. B.All personnel involved in the construction or renovation activity shall be educated and trained in infection prevention measures established by the medical center. C.Medical center Infection Control personnel may monitor for airborne disease (e.g. aspergillosis) as appropriate during construction. A baseline of conditions may be established by the medical center prior to the start of work and periodically during the construction stage to determine impact of construction activities on indoor air quality. In addition: 1.The RE and VAMC Infection Control personnel may review pressure differential monitoring documentation to verify that pressure differentials in the construction zone and in the patient-care rooms are appropriate for their settings. The requirement for negative air pressure in the construction zone shall depend on the location and type of activity. Upon notification, the contractor shall implement corrective measures to restore proper pressure differentials as needed. 2.In case of any problem, the medical center, along with assistance from the contractor, shall conduct an environmental assessment to find and eliminate the source. D.In general, following preventive measures shall be adopted during construction to keep down dust and prevent mold. 1.Dampen debris to keep down dust and provide temporary construction partitions in existing structures where directed by COTR. 2.Do not perform dust producing tasks within occupied areas without the approval of the COTR. For construction in any areas that will remain jointly occupied by the medical Center and Contractor's workers, the Contractor shall: Provide dust proof // one-hour // two-hour // fire-rated // temporary drywall construction barriers to completely separate construction from the operational areas of the hospital in order to contain dirt debris and dust. Barriers shall be sealed and made presentable on hospital occupied side. Install a self-closing rated door in a metal frame, commensurate with the partition, to allow worker access. Maintain negative air at all times. A fire retardant polystyrene, 6-mil thick or greater plastic barrier meeting local fire codes may be used where dust control is the only hazard, and an agreement is reached with the COTR and Medical Center. HEPA filtration is required where the exhaust dust may reenter the breathing zone. Contractor shall verify that construction exhaust to exterior is not reintroduced to the medical center through intake vents, or building openings. Install HEPA (High Efficiency Particulate Accumulator) filter vacuum system rated at 95% capture of 0.3 microns including pollen, mold spores and dust particles. Insure continuous negative air pressures occurring within the work area. HEPA filters should have ASHRAE 85 or other prefilter to extend the useful life of the HEPA. Provide both primary and secondary filtrations units. Exhaust hoses shall be heavy duty, flexible steel reinforced and exhausted so that dust is not reintroduced to the medical center. Adhesive Walk-off/Carpet Walk-off Mats, minimum 600mm x 900mm (24" x 36"), shall be used at all interior transitions from the construction area to occupied medical center area. These mats shall be changed as often as required to maintain clean work areas directly outside construction area at all times. Vacuum and wet mop all transition areas from construction to the occupied medical center at the end of each workday. Vacuum shall utilize HEPA filtration. Maintain surrounding area frequently. Remove debris as they are created. Transport these outside the construction area in containers with tightly fitting lids. The contractor shall not haul debris through patient-care areas without prior approval of the COTR and the Medical Center. When, approved, debris shall be hauled in enclosed dust proof containers or wrapped in plastic and sealed with duct tape. No sharp objects should be allowed to cut through the plastic. Wipe down the exterior of the containers with a damp rag to remove dust. All equipment, tools, material, etc. transported through occupied areas shall be made free from dust and moisture by vacuuming and wipe down. Using a HEPA vacuum, clean inside the barrier and vacuum ceiling tile prior to replacement. Any ceiling access panels opened for investigation beyond sealed areas shall be sealed immediately when unattended. There shall be no standing water during construction. This includes water in equipment drip pans and open containers within the construction areas. All accidental spills must be cleaned up and dried within 12 hours. Remove and dispose of porous materials that remain damp for more than 72 hours. At completion, remove construction barriers and ceiling protection carefully, outside of normal work hours. Vacuum and clean all surfaces free of dust after the removal. E.Final Cleanup: 1.Upon completion of project, or as work progresses, remove all construction debris from above ceiling, vertical shafts and utility chases that have been part of the construction. 2.Perform HEPA vacuum cleaning of all surfaces in the construction area. This includes walls, ceilings, cabinets, furniture (built-in or free standing), partitions, flooring, etc. 1.7 RESTORATION A.Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COTR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COTR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified. B.Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work. C.At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are indicated on drawings and which are not scheduled for discontinuance or abandonment. 1.8 AS-BUILT DRAWINGS A.The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications. B.All variations shall be shown in the same general detail as used in the contract drawings. To insure compliance, as-built drawings shall be made available for the COTR's review, as often as requested. C.Contractor shall deliver two approved completed sets of as-built drawings to the COTR within 15 calendar days after each completed phase and after the acceptance of the project by the COTR. D.Paragraphs A, B, & C shall also apply to all shop drawings. 1.9 TESTS A.Pre-test mechanical and electrical equipment and systems and make corrections required for proper operation of such systems before requesting final tests. Final test will not be conducted unless pre-tested. B.Conduct final tests required in various sections of specifications in presence of an authorized representative of the Contracting Officer. Contractor shall furnish all labor, material, equipment, instruments, and forms, to conduct and record such tests. C.All related components as defined above shall be functioning when any system component is tested. Tests shall be completed within a reasonably short period of time during which operating and environmental conditions remain reasonably constant. D.Individual test result of any component, where required, will only be accepted when submitted with the test results of related components and of the entire system. 1.10 INSTRUCTIONS A.Contractor shall furnish Maintenance and Operating manuals and verbal instructions/training. B.Manuals - Maintenance and operating manuals (four copies each) for each separate piece of equipment shall be delivered to the COTR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted. Instructions - Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed instructions to assigned Department of Veterans Affairs' personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. Instructions for different items of equipment that are component parts of a complete system shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to assure proper instructions in the operation of inter-related systems. All instructions periods shall be at such times as scheduled by the COTR. The Department of Veterans Affairs reserves the right to request the removal of, an substitution for, any instructor who, in the opinion of the COTR, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAMHCS512/VAMHCS512/VA24510RQ0213/listing.html)
 

Place of Performance

Address: VAMHCS, BALTIMORE AND PERRY POINT MD

Zip Code: 21201
 

Record

SN02259082-W 20100829/100828000323-6e9e52ad96c2bc5a374e85c049b9755e (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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