PRESOL | J | Maintenance, Repair, and Rebuilding of Equipment

FBO DAILY ISSUE OF AUGUST 19, 2010 FBO #3190
SOLICITATION NOTICE

J -- Maintenance, Repair, and Rebuilding of Equipment

Notice Date: 8/17/2010
Notice Type: Combined Synopsis/Solicitation
NAICS: 811219 — Other Electronic and Precision Equipment Repair and Maintenance
Contracting Office: Department of Health and Human Services, National Institutes of Health, National Heart, Lung and Blood Institute, Rockledge Dr. Bethesda, MD, Office of Acquisitions, 6701 Rockledge Dr RKL2/6100 MSC 7902, Bethesda, Maryland, 20892-7902
ZIP Code: 20892-7902
Solicitation Number: NHLBI-PB-(HL)-2010-225-DDC
Archive Date: 9/7/2010
Point of Contact: Deborah - Coulter, Phone: (301) 435-0368
E-Mail Address: dc143b@nih.gov
(dc143b@nih.gov)
Small Business Set-Aside: N/A
Description: Title: J Maintenance, Repair, and Rebuilding of Equipment THIS IS A COMBINED SYNOPSIS / SOLICITATION NOTICE. This is a combined synopsis / solicitation for commercial items, prepared in accordance with the format of FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The reference solicitation number is: NHLBI-PB(HL)-2010-225-DDC. This solicitation is issued as a request for quotation (RFQ). This acquisition is being conducted under the procedures in accordance with FAR 13.3 Simplified Acquisition Methods, and FAR Part 13.5 The resultant purchase order will include all applicable provisions and clauses in effect through the Federal Acquisition Circular 2005-044. The total contracted dollar amount, including options will not exceed $5 million. The procurement is being conducted on a competitive unrestricted basis, with no set-aside restrictions. The North American Classification System (NAICS) code applicable to this requirement is 811219 and the Size Standard is $7.0 Million applicable to this requirement. It is anticipated that a fixed price type contract will be awarded. The FOB terms are “Destination” and Net 30. FAR provisions and clauses that apply to this acquisition are: FAR 52.212-1, Instructions to Offerors-Commercial Items (JUN 2008); FAR 52.212-2 Evaluation – Commercial Items (JAN 1999); FAR 52.212-3, Offeror Representations and Certifications – Commercial Items (AUG 2009); FAR 212-4 Contract Terms and Conditions – Commercial Items (JUN 2010); FAR 52-212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders – Commercial Items (JUL 2010) is included with the following additional clauses: FAR 52.203-6, Restrictions on Subcontractor Sales to the Government (SEP 2006), with Alternate 1 (OCT 1995); FAR 52-219-4, Notice of Price Evaluation Preference for HUBZONE SMALL Business Concerns (JUL 2005); FAR 52.219-8, Utilization of Small Business Concerns (MAY 2004); FAR 52.219-9, Small Business Subcontracting Plan (APR 2008); FAR 52.219-16, Liquidated Damages – Subcontracting Plan (JAN 1999); FAR 52.219-28 Post Award Small Business Program Representation (APR 2009); Far 52.222-19, Child Labor – Cooperation with Authorities and Remedies (AUG 2009); FAR 52.222-21, Prohibition of Segregated Facilities (FEB 1999); FAR 52.222-26, Equal Opportunity (MAR 2007); FAR 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEP 2006); FAR 52.22-36, Affirmative Action for Worker with Disabilities (JUN (1998); FAR 52.222-37, Employment Reports on Special Disabled Veterans, Veteran of the Vietnam Era, and Other Eligible Veterans (SEP 2006); FAR 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (DEC 2010); FAR 52.225-1, Buy American ACT - Supplies (FEB 2009); FAR 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008); FAR 52.232-33, Payment by Electronic Funds Transfer – Central Contractor Registration (OCT2003); and FAR 52.204-7, Central Contractor Registration (APR2008). In order to be considered for an award, an offeror must have completed the online electronic Representations and Certifications located at http://orca.bpn.giov/ in accordance with FAR 4.1201(a). By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR at www.ccr.gov/ prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchase agreement resulting from this solicitation. NOTE: lack of registration in the CCR will make an offeror ineligible for award. Background Information National Heart, Lung and Blood Institute (NHLBI), Director of Intramural (DIR) has numerous complex microscopes purchased from Carl Zeiss MicroImaging, Inc. These microscopes serve many labs in the DIR and are primarily used for live cell confocal imaging. Confocal imaging is needed to examine many biological processes inside cells. These processes are important for a variety of general biological questions as well as specific types of disease states. Only Carl Zeiss has the proprietary information and expertise to service these machines. The Zeiss service plans are necessary for continuation of microscopy in the labs in our Institute. This service plan will maintain image quality from the current Zeiss imaging system, which will allow for continued research productivity from the NHLBI labs. Purpose and Objectives for the Procurement The objective of this procurement is to provide on-site maintenance of Zeiss equipment. This group service plan, covering all of the Zeiss confocal and multi-photon imaging systems purchased in the Division, results in a group discount for each system. Zeiss equipment is proprietary, and any technician must be certified by Zeiss, as they are the only company that can provide the parts which may be needed for replacement of worn/damaged components. The option years are put into place to avoid any lapsed time of the service agreement. None of the instruments can be down for any period of time as usage is high for ongoing experiments within the labs. Contractor Requirements Independently, and not as an agent of the Government, the Contractor shall furnish all necessary labor, materials, supplies, equipment, and services (except as otherwise specified herein) to perform the work set forth below. All work under this contract shall be monitored by the Contracting Officer Technical Representative (COTR). See the list of equipment in table below. The Contractor shall confirm or demonstrate the operations of the equipment according to the performance specifications. List of equipment to be maintained General Conditions Institution Equipment Equipment S/N NIH Decal AIM-LSM 10 Center Drive MSC 1061 Bldg 10 Room#BID402 (Loc 6N-309 LSM 510 UV W/one Microscope and Meta 2110000219 01355095 AIM-LSM 10 Center Drive MSC 1061 Bldg 10 Room#BID402 LSM VIS/UV W/One Microscope 2432000101 01655537 AIM-LSM 50 South Drive Building 50 Room # 2523 LSM 510 UV W/one Microscope and Meta 850675 01769289 AIM-LSM 50 South Drive Building 50 Room #2523 LSM VIS W/One Microscope and Confocor 202152 01496166 AIM-LSM 50 South Drive Building 50 Room# 2523 LSM Live Scan 2401000136 01655112 AIM-LSM 50 South Drive Building 50 Room# 3426 LSM Vis 510 W/One Microscope and Meta 2102000210 01574491 AIM-LSM 10 Center Drive MSC 1061 Building 10 Room #BID402 LSM VIS/NLO w/One Microscope And Meta 200535 01536237 AIM-LSM 50 South Drive Building 50 Room# 2127 Pascal W/One Microscope 2432000101 01655537 AIM-LSM 50 South Drive Building 50 Room# 4534LSM710 W/One Microscope 2502000119 01769186/01769117 Maintenance Service shall include the following: •Scheduled maintenance performed between the hours of 8:00 a.m. and 5:.00 p.m., Monday through Friday •Emergency service calls •All travel charges for technician within the continental U.S.A. •One (1) preventive maintenance inspection per Service Agreement per year •Telephone response time to schedule a time and date for the service repair: 4 hours. On-site service performed within 24 hours •All replacement parts, except consumable items, applications support, and software upgrades when available. Work shall be performed by a factory trained representative with documentation certified by Carl Zeiss MicroImaging, Inc. Vendor must show proof of legal access to Zeiss software licenses Government Responsibilities The NHLBI will make a good faith effort to make The Equipment available and accessible to the Contractor, and to convey diagnostic and error messages to facilitate service. The NHLBI will make a good faith effort to operate the Equipment according to manufacturer specifications. Upon contractor completion of service and/or maintenance, the Project Officer will determine the technical adequacy of the work performed to ensure that contract standards and specifications are met. Reporting Requirements The Contractor shall provide a written summary report of the services provided at the conclusion of each unscheduled visit and each preventive maintenance service rendered. The Service Summary Report shall include a time-to-response, a summary of the problem, a summary of the service(s) performed, and the corrective action taken, a summary of the parts, and a quality assurance statement certifying that the system, referred to as The Equipment, is fully operational. Inspection and Acceptance Operability of The Equipment is to be inspected and approved by the Project Officer upon contractor completion of service and/or maintenance. These inspections will be completed within one (1) business day of service completion. The Project Officer will assure that the Equipment is maintained at Original Equipment Manufacturer (OEM) standards and at a minimum of 95% operating condition. A review of the services provided in the Statement of Work will be conducted annually by the Contracting Officer Technical Representative (COTR). Deliverables A service summary report is due upon completion of each unscheduled service visit and each preventive maintenance service rendered. Program Management and Control Requirements The Contractor shall submit invoices, on a monthly basis, in accordance with the fixed price specified. The Contracting Officer Technical Representative will certify each monthly invoice to ensure that the amount billed reflects the fixed prices stated in the contract for that time period. Period of Performance The proposed period of performance for the service will consist of one twelve month basic contract period, and shall include options to renew for four (4) successive twelve month periods. Evaluation Criteria: The proposals will be evaluated based on the following evaluation criteria; 1. Demonstrating the required performance to maintained the equipment, by providing authorization from Zeiss, to perform service on the equipment 2.Demonstrated availability, competence and experience of proposed technical personnel 3.Documented successful past performance experience, the offeror must submit three references, documenting similar past performance experience 4.The award will be made to the lowest priced, technically acceptable quote meeting the Government’s requirements The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the initial offer should contain the offeror’s best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers and waive informalities and minor irregularities in offers received. Options: The Government will evaluate offerors for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the options(s). The Offeror shall include the following: the unit price, the list price, shipping and handling cost, the delivery date, prompt payment discount terms, the F.O.B. point (Destination), for the base year of the contract and each option year consisting of a total of five years period of performance. The Offeror shall also provide descriptive literature inclusive of specifications as part of the quotation, the DUN and Bradstreet Number (DUNs), the Taxpayer Identification Number (TIN), and the business size. Interested vendors capable of furnishing the government with the item specified in this synopsis should submit their quotation to the below address. The anticipated award date is October 1, 2010. Electronic Offers are due by August 23, 7:30 a.m. EST at the National Heart, Lung and Blood Institute, Office of Acquisitions, Procurement Branch, 6701 Rockledge Drive, Room Number 6142, Bethesda, Maryland 20892-7902. The electronic transmission must reference the solicitation number: NHLBI-PB-(HL)-2010-225- DDC. Attention Deborah Coulter, Contract Specialist, (301) 435- 0368. Quotations may be submitted electronically to coulterd@nhlbi.nih.gov. Faxed copies will not be accepted. All responsible sources may submit a quotation/proposal, which if timely received, shall be considered by the agency.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/NIH/NHLBI/NHLBI-PB-(HL)-2010-225-DDC/listing.html)
Place of Performance: Address: NIh, Bethesda, Maryland, 20892, United States; Zip Code: 20892
Record: SN02243713-W 20100819/100817235712-3978bba23a856799c4e3f5984a7e5cb9 (fbodaily.com)
Source: FedBizOpps Link to This Notice
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J -- Maintenance, Repair, and Rebuilding of Equipment