SOLICITATION NOTICE
R -- Administrative military personnel support services for CONUS Replacement Center at Fort Benning, GA
- Notice Date
- 7/15/2010
- Notice Type
- Presolicitation
- NAICS
- 561110
— Office Administrative Services
- Contracting Office
- Fort Benning DOC, Directorate of Contracting, Building 6, Meloy Hall, Room 207, Fort Benning, GA 31905-5000
- ZIP Code
- 31905-5000
- Solicitation Number
- W911SF10R0020
- Response Due
- 7/21/2010
- Archive Date
- 9/19/2010
- Point of Contact
- katie.washington1, 706-545-4360
- E-Mail Address
-
Fort Benning DOC
(katie.washington1@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- Sources sought synopsis announcements are issued to assist the Agency in performing market research, to determine industry interest and capability. This is not a request for proposals (RFP). A response to this request will not be considered a proposal and cannot be accepted by the Government to form a binding contract. This is not a guarantee of a future RFP or an award. This document should not be construed as a commitment of any kind by the U.S. Government. Any information provided to the Government in response to this document will become MICC-DOC property and will not be returned. The Government will not reimburse contractors for any cost associated with responding to this document. The Mission and Installation Contracting Command, Directorate of Contracting (MICC, DOC), Fort Benning, GA is seeking interested sources capable of providing military personnel administrative support services to the CONUS Replacement Center (CRC) at Fort Benning, Georgia. This task order requires the contractor to perform military personnel administrative support services for the Battalion Commander (S1), Fort Benning, GA. The contractor shall be responsible for supporting the S1, CONUS Replacement Center, in the preparation and processing of military personnel administrative actions (i.e. military awards, evaluations, etc.), official correspondence, file and record maintenance, etc., as well as maintaining the Worldwide Individual Augmentation System (WIAS) and the Replacement Operations Augmentation Management System (ROAMS). They shall support the unit Defense Travel System (DTS), finance, travel vouchers, and Per Diem for 150 military personnel. The contract is tentatively planned to run for a period up to five years. The projected award date for the contract is planned for September 2010. Potential sources must have demonstrated expertise and capability in all of the following areas: TASKS. The contractor shall perform military administrative support services in accordance with the referenced Army regulations and policy directives and any portion of the contractors proposed processes that are incorporated into this order. 1. Coordinate a kick-off meeting within 10 days of award. 2.Generate a plan of action and milestones (POA&M) within 30 days of award. 3 Performance ObjectivePerformance Standard Timely and accurate monitoring of military awards programs and decorations packages to ensure soldier CRC mission recognition95% accuracy of initial packages 100% accuracy of all completed packages Complete packages within 10 business days of receipt. 3.1 Ensure that all supporting documentation has been properly identified and incorporated into the package and that the package fully documents the individuals eligibility. 3.2 Conduct the research and interface necessary to complete the package. 4 Performance ObjectivePerformance Standard Timely and accurate military personnel action requests to ensure quality services to military members95% accuracy of initial packages 100% accuracy of all completed packages Complete action requests within 5 business days of receipt. 4.1. Ensure that such actions are complete, accurate, and completed within the established suspense dates. 4.2. Prepare, update, and coordinate requests for Officer and NCO Evaluation Reports (OER and NCOER). 4.3. Prepare suspense control documents and maintain suspense files to ensure that all actions are completed and properly distributed. 4.4. Prepare official correspondence in draft and final copy. 4.5. Provide professional customer service support (e.g., walk-ins, telephonic and electronic mail inquiries). 4.6. Ensure accuracy of administrative work products, and effective quality control measures in previewing and screening work products. 4.7. Perform office maintenance and management functions to include, mail and correspondence distribution, files maintenance, etc. 4.8. Plan and organize office operations to include publications and forms administration and office administrative procedures. 4.9. Maintain tracking system and historical records. 4.10. Monitor and maintain the BN records for the Drug and Alcohol, Safety, Weight Control, and MWR programs. 4.11. Maintain Duty Rosters. 4.12. Track all readiness issues that might arise during deployment or redeployment processing and provide updates to the Battalion Commander. 4.13. Provide personnel accountability via the Worldwide Individual Augmentation System (WIAS), make entries and track personnel on system, produce personnel arrival and departure reports. 4.14. Provide personnel accountability via the Replacement Operations augmentation Management System (ROAMS), make entries and track personnel on system; produce personnel arrival and departure reports. 4.15. Establish and maintain a harmonious relationship with the USARC, Human Resources Command- St Louis, Garrison HQ and local support activities i.e. MACH, Love Dental Clinic, ACS, Post AG, Finance and DOT. 4.16. Prepare Monthly Status report for the COR and the Functional Representative. 4.17.Input data for government approval & manage unit Defense Travel System (DTS), finance, travel vouchers, and Per Diem for 150 military personnel. 4.18.Performance Requirements Summary Objectives MeasuresStandards Timely and accurate monitoring of military awards programs and decorations packages to ensure soldier CRC mission recognition PWS 3Review of transaction log and/or database 95% accuracy of initial packages 100% accuracy of all completed packages Review of transaction log and/or database Complete packages within 10 business days of receipt. Timely and accurate military personnel action requests to ensure quality services to military members PWS.4Review of transaction log and/or database95% accuracy of initial packages 100% accuracy of all completed packages Review of transaction log and/or databaseComplete action requests within 5 business days of receipt. LEVEL OF EFFORT. The level of effort for this requirement is as identified in the contractors price proposal. Suggested labor categories are: Administrative Manager and Military Personnel Specialist plus appropriate management. However, contractors are free to propose alternate staffing plans in their technical proposal to meet the objectives described in section that reads TASKS. Regardless of the initial staffing level, contractors awarded task orders shall, as part of each task effort, analyze work operation and suggest alternative methods of staffing that are more efficient and cost effective. Contractor employees supporting the WIAS and ROAMS will be required to work non-standard hours to include Saturday & Sundays in order to support all CRC missions (Deployment, Redeployment and IRR/RR). Overtime hours are not authorized under this task order without the prior approval of the COR for this task order. Installations that require additional contractor support to provide maximum resources during heightened period of mobilization and demobilization, and can provide the necessary funding, should submit their request to the COR for consideration. In the event that CRC requires the contractor employees to work more than a 40-work week, the Government may elect to fund additional hours on a Time and Material basis. The contractor shall subsequently invoice for any approved overtime at the fixed rate in the basic contract. Contractors who believe they posses the expertise and experience shall submit a written technical capabilities statement. Interested contractors should also address whether they can fulfill the requirements via GSA schedules. In addition, any small businesses that believe they can accomplish this requirement should indicate their small business status (See FAR Part 19) in their capability statements. Please send responses to the Contract Specialist, Katie Washington, via email at katie.washington1@us.army.mil by close of business on 21 July 2010. Please limit your responses to no more than five pages, using Times New Roman 12 pt font or equivalent. Further information and documents pertinent to this planned procurement will be posted to a ASFI website as they become available, interested parties are encouraged to visit this link regularly. The Contracting Officer for this action will be Ms. Jo Price, jo.e.price@us.army.mil
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/510d3e2d763552477dd99504e1d7f8b6)
- Place of Performance
- Address: Fort Benning DOC Directorate of Contracting, Building 6, Meloy Hall, Room 207 Fort Benning GA
- Zip Code: 31905-5000
- Zip Code: 31905-5000
- Record
- SN02206839-W 20100717/100715235046-510d3e2d763552477dd99504e1d7f8b6 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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