SOLICITATION NOTICE
Q -- Occupational Therapy, Speech Therapy, Physical Therapy, Psychological and/or Psychoeducational Services at Crystal Boarding School for School Year 2010-2011.
- Notice Date
- 7/8/2010
- Notice Type
- Combined Synopsis/Solicitation
- Contracting Office
- BIA-Central Office Acquisitions - Reston 2051 Mercator Drive Reston VA 20191
- ZIP Code
- 20191
- Solicitation Number
- D36N059449
- Response Due
- 7/22/2010
- Archive Date
- 7/8/2011
- Point of Contact
- Cari Fraser Contracting Officer 7033906348 cathleen.fraser@bia.gov;
- E-Mail Address
-
Point of Contact above, or if none listed, contact the IDEAS EC HELP DESK for assistance
(EC_helpdesk@NBC.GOV)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Quoters are responsible for monitoring this site for the release of any amendments or other pertinent information. This solicitation, D36N059449, is issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-42. This acquisition is a total small business set-aside. The Contractor shall provide all travel, supplies, materials, and personnel to provide Occupational Therapy, Speech Therapy, Physical Therapy, Psychological and/or Psychoeducational Services (School Psychologist) and observe, screen, and evaluate referred students at Crystal Boarding School in Navajo, NM 87328 for School Year (SY) 2010-2011 from August 1, 2010 through June 30, 2011 in accordance with the Statement of Work. SOW: Background: The Bureau of Indian Education (BIE), Navajo Nation, serves as a branch of the state education agency (SEA) for several elementary and secondary schools and dormitories serving the Navajo Reservation students located in the states of Arizona, New Mexico, and Utah. The Statement of Work calls for a Contractor to assist Crystal Boarding School in implementing the special education and related services as authorized under P.L. 108-446 Individualized with Disabilities Education Improvement Act (IDEIA). The purpose of IDEIA program is to improve academic achievement of students with disabilities and introduce strict accountability measures to hold schools, districts, and states responsible for the academic results of students with disabilities. Approximately 50 schools will be funded Part B Funds through a formula based process to provide special education and related services for eligible children with disabilities. Period of performance: August 1, 2010 through June 30, 2011. Tasks: 1.Task 1: Occupational Therapy Identified Students:The Occupational Therapy services shall be provided weekly for 3 students within 2 hours for 45 weeks. Scope of Work:The Contractor shall provide initial and reevaluations, screenings, and direct therapy-pull-out/inclusion-to children with fine motor deficits. The Contractor shall participate in MDT and IEP annual meetings and interpret the educational implications of Occupational Therapy language evaluation data. The Contractor shall also participate in parent/teacher conferences, child find team, school and community in-services, and Open House. Specifically, the Contractor shall:1.Make prior arrangements with the school's Principal to develop a schedule to assess the 3 referred students; 2.Evaluate at Crystal Boarding School; 3. Provide Re-Evaluation and Re-Evaluation Reports for 1 student; 4.Provide 3 Initial Evaluations and Reports for 3 Students; 5.Provide 3 Annual IEP meetings throughout the school year for 3 students; 6.Provide 3 Initial MDT meetings for 3 students; 7.Provide other duties such as child find activities, program development, workshops, trainings, presentations to staff, parents, and consultations at 30 hours per school year 2010-2011; 8.Keep in contact with Special Education Teacher, Vernice Thomas at 505-777-2385; and 9.Provide New Mexico Certification and background clearance to Crystal Boarding School. Responsibilities of the Contractor:The Contractor shall: 1.Report to a designated time and place for orientation to the organizational structure for service provision and the procedures delineated for providing the above specified services; 2.Make any additional reports or supply data to BIE which may be required to evaluate and report on the provision of related services; 3.Make appropriate travel arrangements including payment for costs to be paid upon competition of the scheduled work at the Crystal Boarding School for 36 visits. Travel costs shall be reimbursed at the actual costs and in accordance with the Federal Travel Regulations; 4.Provide written reports and other documentation of services i.e. evaluation forms, attendance sheets, etc. for specific services as requested by the BIE; and 5.Develop and provide all materials for professional development and technical assistance provided to schools, leadership team, staff, and/or BIE. 2.Task 2 : Speech Therapy: Speech Therapy is a required service for the students who have been referred to receive this therapy. Crystal Boarding School has always arranged to have high quality service delivered to their Navajo students. Currently there are fourteen students who are receiving special education services and 4 of them do not receive speech therapy. Also, during a regular school year approximately 3-4 new students are referred to speech by their teachers. Identified Students:The Speech Therapy services shall be provided weekly for 4 students within 4 hours for 45 weeks. Scope of Work: The Contractor shall provide initial and reevaluations, screenings, and direct therapy-pull-out/inclusion-to children with communication impairment. The Contractor shall participate in intervention meetings, MDT and IEP meetings, and interpret the educational implications of speech language evaluation data. Specifically, the Contractor shall: 1.Make prior arrangements with the school's Principal to develop a schedule to assess the 4 referred students; 2.Evaluate at Crystal Boarding School; 3.Provide Re-Evaluation for 1 student; 4.Provide 5 Initial Evaluations and Reports for 4 Students; 5.Provide 4 Annual IEP meetings throughout the school year for 4 students; 6.Provide 5 Initial MDT meetings; 7.Provide other duties such as child find activities, program development, workshops, trainings, presentations to staff, parents, and consultations at 30 hours per school year 2010-2011. 8.Keep in contact with Special Education Teacher, Vernice Thomas at 505-777-2385; and9.Provide New Mexico Certification and background clearance to Crystal Boarding School. Responsibilities of the Contractor:The Contractor shall: 1.Report to a designated time and place for orientation to the organizational structure for service provision and the procedures delineated for providing the above specified services; 2.Make any additional reports or supply data to BIE which may be required to evaluate and report on the provision of related services; 3.Make appropriate travel arrangements including payment for costs to be paid upon competition of the scheduled work at the Crystal Boarding School for 36 visits. Travel costs shall be reimbursed at the actual costs and in accordance with the Federal Travel Regulations; 4.Provide written reports and other documentation of services i.e. evaluation forms, attendance sheets, etc. for specific services as requested by the BIE; and 5.Develop and provide all materials for professional development and technical assistance provided to schools, leadership team, staff, and/or BIE. 3.Task 3: Physical Therapy, Direct Therapy, and Inclusion Services Identified Students:The Physical Therapy services shall be provided weekly for 2 students within 1 hour and 30 minutes for 45 weeks. Scope of Work:The Contractor shall observe, screen, evaluate students and provide documentation for students referred for therapy services. The Contractor shall attend and participate on MDT meetings to develop IEPs and make placement recommendations. The Contractor shall assist the teacher in modifying classroom activities which promote motor development, prevent secondary problems, and shall allow each child to participate as much as possible. The Contractor shall collaborate with the Occupational Therapist and classroom personnel with activities of daily living. The Contractor shall interpret the language of an evaluation, goals, and program plan to parents and provide instruction about appropriate activities at home. The Contractor shall provide direct therapy-pull-out/inclusion-to children with gross motor deficits and confer with the general education teacher. The Contractor shall coordinate and maintain such record keeping as necessary. Specifically, the Contractor shall: 1.Make prior arrangements with the school's Principal to develop a schedule to assess the 2 referred students; 2.Evaluate at Crystal Boarding School; 3.Provide 2 Re-Evaluations for 2 student for 2 hours each; 4.Provide 3 Initial Evaluations and Reports for 2 Students for 2 hours each; 5.Provide 2 Annual IEP meetings throughout the school year for 2 students at 2 hours each; 6.Provide 3 Initial MDT meetings for 2 students at 2 hours each; 7.Provide other duties such as child find activities, program development, workshops, trainings, presentations to staff, parents, and consultations at 30 hours per school year 2010-2011. 8.Keep in contact with Special Education Teacher, Vernice Thomas at 505-777-2385; and 9.Provide New Mexico Certification and background clearance to Crystal Boarding School. Responsibilities of the Contractor:The Contractor shall: 1.Report to a designated time and place for orientation to the organizational structure for service provision and the procedures delineated for providing the above specified services; 2.Make any additional reports or supply data to BIE which may be required to evaluate and report on the provision of related services; 3.Make appropriate travel arrangements including payment for costs to be paid upon competition of the scheduled work at the Crystal Boarding School for 36 visits. Travel costs shall be reimbursed at the actual costs and in accordance with the Federal Travel Regulations; 4.Provide written reports and other documentation of services i.e. evaluation forms, attendance sheets, etc. for specific services as requested by the BIE; and 5.Develop and provide all materials for professional development and technical assistance provided to schools, leadership team, staff, and/or BIE. 4. Task 4: School Psychologist Identified Students: The School Psychologist services shall include Psychological and Psychoeducational evaluations for 3 students at 3 hours each. Scope of Work:The Contractor shall provide direct services to ensure the highest quality of service in a timely and responsive manner and shall provide educational and psychological initial and reevaluations assessments. The Contractor shall also attend initial and reevaluation meetings. The Contractor shall address the educational, emotional, social, and behavioral challenges that many children experience. The Contractor shall apply their understanding of the impact of culture, learning theory, the principles of effective instruction and effective schools, and the impact of parent and family functioning on children to serve learners and their families. The Contractor shall conduct psychological and educational assessments, provide interventions, and develop and present prevention programs for individuals from birth to age 21. The Contractor shall also provide professional development to teachers. Training topics for parents shall include emotional disturbance, behavior disorder, behavior strategies, functional behavior assessments, behavior intervention plans, specific learning disabilities, FAS/FAE, appropriate assessment of American Indian children/adolescents, mainstreaming of special education students, autism, traumatic brain injury, etc. Specifically, the Contractor shall: 1.Make prior arrangements with the school's Principal to develop a schedule to assess the 3 referred students; 2.Evaluate at Crystal Boarding School; 3.Provide 3 Initial Psychological and Psychoeducational Evaluations for 3 Students for 3 hours each; 4.Provide 3 Initial evaluation reports for 3 students at 2 hours each; 5.Provide Initial MDT meetings for3 students at 2 hours each; 6.Provide other duties such as child find activities, program development, workshops, trainings, presentations to staff, parents, and consultations at 20 hours per school year 2010-2011. 7.Keep in contact with Special Education Teacher, Vernice Thomas at 505-777-2385; and 8.Provide New Mexico Certification and background clearance to Crystal Boarding School. Responsibilities of the Contractor:The Contractor shall: 1.Report to a designated time and place for orientation to the organizational structure for service provision and the procedures delineated for providing the above specified services; 2.Make any additional reports or supply data to BIE which may be required to evaluate and report on the provision of related services; 3.Make appropriate travel arrangements including payment for costs to be paid upon competition of the scheduled work at the Crystal Boarding School for 9 visits. Travel costs shall be reimbursed at the actual costs and in accordance with the Federal Travel Regulations; 4.Provide written reports and other documentation of services i.e. evaluation forms, attendance sheets, etc. for specific services as requested by the BIE; and 5.Develop and provide all materials for professional development and technical assistance provided to schools, leadership team, staff, and/or BIE. Instructions to Quoters: All Quoters shall submit a quote consisting of a separate technical and price volume. The volumes shall be as follows: Volume One: Technical Quote and Volume Two: Price Quote. Each volume shall be separate and complete in itself so that evaluation of one may be accomplished independently of evaluation of the other. a. Basis of Award The Government will make an award based upon best-value. Technical factors as a whole are more important than price. The evaluation factors are as follows in descending order of importance: 1. Qualifications and Experience of Proposed Personnel2. Technical Approach3. Past Performance b. Volume 1: Technical Quote The technical quote must discuss the proposed management approach in sufficient detail to clearly and concisely demonstrate that the Quoter has an understanding of all requirements specified in the Statement of Work. The technical quote shall not contain price information; however, resource information such as data concerning labor hours and categories, materials, subcontracts, etc. must be contained in the technical quote so that the Offeror's understanding of the detail and complexity of the requirements may be evaluated. b.1 Qualifications and Experience of Proposed Personnel The Contractor shall demonstrate that current and proposed staff has an appropriate range of relevant academic and applied experience as well as licenses in New Mexico as an Occupational Therapist, Speech Therapist, Physical Therapist, and School Psychologist. The technical quote shall contain resumes of the proposed personnel along with a copy of their applicable licenses. b.2 Technical Approach The Contractor shall describe its technical approach to accomplish each of the tasks delineated in the Statement of Work. b.3 Past Performance The Contractor shall provide recent and relevant contracts for the same or similar items, contract numbers, points of contacts with telephone numbers, and other relevant information. When evaluating past performance, the Government will focus on the areas of Quality of Service, Timeliness of Performance, Price/Cost Control, and Customer Satisfaction. Quoters should note that Past Performance related to the "quality" and how well a Contractor performed the services under a contract. c. Volume 3: Price Quote The Quoter shall prepare a firm fixed price quote that contains all information necessary to allow for a comprehensive evaluation of the costs proposed. The price quote shall include unit and total costs for the following: 0001: Occupational Physical Therapy Service = $_____/hour x 148 hour= $_________ 0002: Speech Therapy Service = $_____/hour x250 hours = $_________ 0003: Physical Therapy Service = $_____/hour x 123.50 hours = $_________ 0004: School Psychologist Service= $_____/hour x 41 hours= $_________ 0005: Travel (Not-to-Exceed) = _____ miles x $____/mile =NTE $_________ TOTAL: CLIN 0001-0005 =$_________ The Contractor shall provide a complete explanation for each item detailing the rationale used in developing the cost. In addition, the Quoter shall submit supporting documentation that will facilitate the determination of whether the amounts proposed are fair and reasonable, e.g., vendor quotes for commercial-off-the-shelf products or services. These items are critical, as the Government will evaluate the Quoter's quote for reasonableness and completeness/accuracy. An analysis will be done on a "total price" basis consistent with a fixed price methodology.d. Questions Submission: Questions must be submitted electronically via e-mail to Cathleen.Fraser@bia.gov in Word or compatible read-only format. Quoters shall also reference the RFQ number in the subject line of their quote. The RFQ Due date (closing date) for question submission is on or before 3:00 pm Eastern Time, Monday, July 19, 2010. e.Quote Submission: Quotes must be submitted electronically via e-mail to Cathleen.Fraser@bia.gov in Word or compatible read-only format. Quotersshall also reference the RFP number in the subject line of their proposal. The RFQ Due date (closing date) for quote submission is on or before 3:00 pm Eastern Time, Thursday, July 22, 2010. f. Basis for Award: Award will be made the Quoter whose quote contains the combination of evaluated factors offering the best overall value to the Government. This will be determined by comparing differences in technical merit with differences in price to the Government. In making this comparison, the Government is more concerned with obtaining superior technical merit. However, the Government will not make an award at a significantly higher cost to the Government to achieve only slightly superior technical merit. SPECIAL PURCHASE ORDER REQUIREMENTS a. Background Investigation: In accordance with 25 U.S.C. 3201 (P.L. 101-630), Indian Child Protection and Family Violence Prevention Act; 42 U.S.C. 13041, Crime Control Act of 1990; 441 Departmental Manual, Personnel Security and Suitability Requirements all positions with duites and responsibilities involving regular contact with or control over Indian children are subject to a background investigation and determination of suitability for employment. Accordingly, all such positions require a favorable screening (applicant and suitability) determination made by the Bureau of Indian Affairs (BIA) Office of Indian Education Programs (OIEP), Personnel Security and Suitability Program; and a favorable background investigation determination conducted by the Office of Personnel Management (OPM). A favorable screening (applicant and suitability) determination must be made by the Bureau of Indian Affairs (BIA) Office of the Indian Education Programs (OIEP), Personnel Security and Suitability Program prior to contract award or made within 60 days of incorporation of this clause into a current/existing contract. Pending completion of a background investigation by OPM, the Contractor who has been granted a favorable screening (applicant and suitability) determination must be within the sight and under the supervision of a Government employee who has had a completed background investigation (42 U.S.C 13041 (3)) during contract performance until a final background investigation determination has been made. Prior employment with the Federal Government, including BIA, OIEP or the Bureau of Indian Affairs, does not assure that the appropriate screening or investigation was conducted nor does it alleviate or guarantee a favorable screening (applicant and suitability) determination or background investigation. Prior to purchase order award or during the 60 day period discussed in paragraph two, it is solely the company, individual or contractor's responsibility to contact the BIA, OIEP Personnel Security and Suitability Program at 505-563-5287/5288/5289/5294 in order to obtain a complete security package, which includes but is not limited to appropriate investigative forms and/or inquire about their previous investigation; and, obtain a screening (applicant and suitability) determination, and subsequent final background investigation. If an unfavorable screening (applicant and suitability) determination is made, a purchase order shall not be awarded to the individual who received an unfavorable screening or to the company who has proposed to employ the individual to perform the work. The individual and or the company who proposed to employ this individual may be determined to be non-responsible if an unfavorable screening (applicant and suitability) determinations is made, which will make them ineligible for purchase order award. If an unfavorable final background investigation determination is made, the purchase order may be terminated and the employee in question shall not be authorized to provide service to the BIA, OIEP, if the services involves contact with or regular control over Indian children. b. Travel: The Contractor will be reimbursed for travel to provide support at a Government site or other site as may be specified and approved by the COTR under this effort. All travel shall be approved, by the COTR, prior to commencement of travel. The Contractor shall be reimbursed for actual allowable, allocable, and reasonable travel costs incurred during performance of this effort in accordance with the Federal Travel Regulations in effect on date of travel.The Contractor shall provide supporting documentation and a detailed breakdown of incurred travel costs with each invoice. CLAUSES: This solicitation incorporates one or more solicitation provisions by reference with the same force and effect as if they were given in full text. Upon request, the CO will make their full text available. The provisions at FAR 52.212-1 Instructions to Offerors-Commercial Items (June 2008) and FAR 52.212-3 Offeror Representations of Certifications (Aug 2009) apply to this acquisition. Quoters must include a complete copy of the provision FAR 52.212-3, Offeror Representations and Certification/Commercial Items with their quote. If the Quoter does not have a copy of this provision, you may obtain a copy at www.arnet.gov or contact the CO to receive a copy. Provision FAR 52.252-1Solicitation Provisions Incorporated by Reference...Clauses Incorporated by Reference, FAR 52.212-4 Contract Terms and Conditions-Commercial Items (June 2010), FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (July 2010), FAR 52.219-6 Notice of Total Small Business Set-Aside (June 2003); FAR 52.222-3 Convict Labor (June 2003); FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Aug 2009); FAR 52.222-26 Equal Opportunity (Mar 2007); Equal Opportunity for Special Disabled Veterans, Veterans of the Vietman Era, and Other Eligible Veterans (Sept 2006); FAR 52.222-36 Affirmative Action for Workers with Disabilities (Jun 1998); FAR 52.225-13 Restrictions on Certain Foreigh Purchases (June 2008); FAR 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration (Oct 2003). FAR 52.217-8 Option to Extend Services (Nov 1999). Department of the Interior Acquisition Regulation (DIAR): 1452.226-70 Indian Preference (Apr 1984), 1452.226-70 Indian Preference Program (Apr 1984).
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DOI/BIA/RestonVA/D36N059449/listing.html)
- Place of Performance
- Address: Crystal Boarding SchoolState Hwy 134 PO Box 1288Navajo, NM
- Zip Code: 87328
- Record
- SN02199148-W 20100710/100708234747-7bb99feb5bd06c6c82159874e8279323 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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