SOURCES SOUGHT
Q -- On site Radiologist Services for the Pine Ridge PHS, IHS Hospital
- Notice Date
- 6/30/2010
- Notice Type
- Sources Sought
- NAICS
- 621111
— Offices of Physicians (except Mental Health Specialists)
- Contracting Office
- Department of Health and Human Services, Indian Health Service, Aberdeen Area Office, Federal Building, 115 4th Avenue SE, Aberdeen, South Dakota, 57401
- ZIP Code
- 57401
- Solicitation Number
- SS-10-0001LN
- Archive Date
- 7/30/2010
- Point of Contact
- Lara Nelson, Phone: 605-226-7239
- E-Mail Address
-
lara.nelson@ihs.gov
(lara.nelson@ihs.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- The purpose of this sources sought is determine the availability of potential sources to provide the required services and to assist the government in deciding in accordance with Federal Acquisition Regulation FAR 19.502-2(b) whether or not this procurement will be set aside for small business, for a small business program, or done through full and open competition. Preference will be given first (1st) to small business service-disabled veteran owned and second (2) small disadvantaged business concerns, third (3) small businesses. This is a request for information only and no solicitation currently exists; therefore DO NOT REQUEST A COPY OF THE SOLICITATION as there is no assurance a solicitation will result. Responses should include the following information: (1) a capability statement as it pertains to the statement of work with reference made to the sources sought number SS-10-0001LN, (2) the name and address of the organization, (3) the size standard and small business program status of the company, (4) a point of contact with name, title, phone, fax and email, and (5) the DUNS number. Respondent will be notified on or before the closing date. The closing date for responses is July 15, 2010 at 3:00pm CST. Email capability statements are authorized, but it is up to the vendor to make certain that the email was received. All questions concerning this SOURCES SOUGHT may be emailed to Lara Nelson, at lara.nelson@ihs.gov no later than July 9, 2010. Requirement: The mission of Indian Health Services in Pine Ridge, South Dakota is to provide the best possible healthcare services to the Native American population. This Pine Ridge Hospital requirement is for onsite radiology services. The NAICS code is 621111 with a size standard of 10million. DESCRIPTION/SPECIFICATIONS/WORK STATEMENT Radiologist Services for the Pine Ridge Service Unit In the Aberdeen Area Indian Health Service C-1 Purpose of the Contract The mission of the Pine Ridge Indian Health Service Hospital is to provide the best possible health care services to the Native American population on the Pine Ridge Oglala Sioux Reservation in South Dakota. To meet the mission, the service unit requires contractor support to assist the Service Unit in the placement of a licensed Radiologist into a temporary duty assignment in the Pine Ridge IHS Hospital. The care provided by the Contract Radiologist shall be as comprehensive as the Indian Health Service supplied facilities, equipment, and support services permit. The Indian Health Service requires that Radiology services continue without interruption during the term of this contract. The contract resulting from this solicitation shall: 1. Be a Firm-fixed price, Non-Personal Healthcare Service Requirements Contract for Radiologist Services. 2. Allow the Government to evaluate the quality of professional and administrative services provided. 3. Require the Contractor to indemnify the Government for any liability producing act or omission by the Contractor, its employees and agents occurring during contract performance; 4. Period of Performance: *Base year 10/1/2010-7/31/2011 @ approximately 1650 hours of services to be provided. *Option year one (1) 8/1/2011-7/31/2012 @ 2040 hours of services to be provided. *Option year two (2) 8/1/2012-7/31/2013 @ 2040 hours of services to be provided. *Option year three (3) 8/1/2013-07/31/2014 @ 2040 hours of services to be provided. *Option year four (4) 8/1/2014-07/31/2015 @ 2040 hours of services to be provided.Contractor's agreement is hereby incorporated by reference as part of this Requirements Contract. In the event of conflict between any terms of the agreement and the Requirements Contract, applicable federal laws and statues will prevail. This Requirements Contract does not obligate any funds. Funds will be obligated as individual task orders are placed hereunder. Orders may be placed against this Contract by using task orders and may be submitted electronically, facisimile or hard copy. Individual task orders placed monthly against this Requirements Contract. Aggregate dollar amount of this Requirements Contract is limited to the maximum ordering limit (MOL) per fiscal year/ as estimated on the Independent Government Estimate for base plus and all option years. Individuals authorized to place orders against this Contract are: 1) Lara Nelson 2Terry Campos 3) Michelle Tibbits The Individual providing services under this Requirements Contract, which involve regular contact with or control over Indian children, are subject to a character investigation in accordance with the Indian Child Protection and Family Violence Prevention Act P.L. 101-630. The contractor must perform in accordance with section 231 of the Crime Control Act of 1990, P.L. 101-647. Failure to comply with these statutes will result in immediate removal. Within the first two (2) weeks from the effective date of award a Childcare National Agency Check and Inquiries (CNACI) suitability screening will need to be performed and cleared. The following form will be mailed to the awardees for completion. Please return this form to the service unit within the first two weeks from effective date of award. (a) One FD-258 Fingerprint chart The selected offer must complete the Standard Form 85 Questionnaire for Non-Sensitive Positions electronically. Awardees must make arrangements with the service unit background investigation coordinator, Michelle Zephier within the first two weeks from effective date of award. C-2. Government Furnished Property, Facilities, and Services The Service Unit shall provide office space including a desk and chair for reviewing and interpreting patient images on the Centricity PACs system. Reports will be dictated by the Radiologist with Voice Recognition dictation or a dictating system that is available. In the provision of medical services, the Contract Radiologist will be authorized to use all areas of the medical treatment facility available to civil service and commissioned personnel in similar positions. The same restrictions apply to the contract Radiologist as any other Indian Health Service personnel to use these areas for official business activities only. The Contract Radiologist will be authorized to use all administrative and ancillary support available to Indian Health Service personnel. This will include but not be limited to copy machines, fax machines, medical library, Internet, and telephone service. The same restrictions to use these items for official Indian Health Service business apply. The Service Unit shall provide all required blank Government forms applicable for documentation in the Indian Health Service patient record system. Applicable forms shall include Patient Care Component (PCC) forms and Service Unit chargetickets. An appropriate orientation to the necessity of such forms will be provided by Service Unit personnel. The Pine Ridge Service Unit shall assume the responsibility of patient care coordination. The service unit shall provide a multidisciplinary approach in order for patients to receive the best care possible. Making all the necessary appointments for patients, encouraging them to keep their appointments, and following up and implementing recommendations are all necessary parts of the care coordination activity. The Service Unit shall encourage patients to be independent, well informed, and active participants in their own healthcare. Therefore, coordinating care must balance between fostering this independence and ensuring that patients receive optimal and appropriate healthcare. C-3. Contractor Furnished Equipment, Facilities, and Services The Indian Health Service does not anticipate a need for contractor furnished equipment. C-4. Statement of Work Radiologist Duties and Responsibilities at Pine Ridge include, but are not limited too: 1. The Contractor will assure availability of professional Radiologist Services, Monday through Friday, 8:00 am to 4:30 pm to provide film interpretations and reports, including exams done at night and over the weekends, consultations and/or in-services to the Medical providers on staff, as well as performing fluoroscopic and special procedures as needed by the Pine Ridge Radiology Department. The Radiologist shall provide a high standard of expertise contributing to the provision of efficient and effective medical services to the Indian community served by the Pine Ridge IHS facility. 2. The Radiologist will have direct involvement with performing and interpreting Ultrasonography, including carotids and venous dopplers, Cat Scan to include soft tissue necks and bone desities and arthrograms, i.e. shoulders. Scoliosis Series will also need to be read. 3. The Radiologist will be responsible for interpreting all mammogram studies provided on site, therefore, must be MQSA certified. If a digital Mammography unit is available, the radiologist must be certified to read digital mammography. If a non MQSA certified Radiologist is provided, it must be approved by the appropriate personnel at the Hospital, prior to sending them. 4. Radiologist will monitor Pyelography, administer contrast media and assure that the IV pyelography technique is adequate for evaluation of the urinary tract. 5. Radiologist will notify the Radiology Supervisor concerning any technical or administrative problems that may occur. 6. The Radiologist will interpret and assure that final interpretation results are accessible from the IHS Radiology package within 48 hours of the time they are received. All critical finding will be reported to the appropriate care provider by the Radiologist in a timely manner. 7. The Radiologist will assist Pine Ridge Hospital in every way possible to achieve and maintain a high level of patient service with efficiency and economy consistent with the highest standards of quality patient care 8. The Radiologist will assist Pine Ridge IHS in attaining and maintaining JCAHO, HCFA, ACR and FDA standards by: a) Evaluating and providing advice regarding the Performance Improvement studies done regularly by the Pine Ridge Radiology Department. b) Provide direct input to the Medical staff to enhance the Radiology services at Pine Ridge. Additional duties will include: a) Notifying the head of Radiology and the Clinical Director of significant technical or administrative problems interfering with or threatening patient care in an way. b) Monitoring the technical aspects of every radiograph given to the contractor for read. c) Documenting any recommendations made to enhance radiology services at Pine Ridge. C-5 Specific Exclusions of Responsibility The contractor will not be required to establish or maintain hardware at Pine Ridge designed to interpret films. C-6 Compensation The contractor will be paid a fixed flat rate per hour. No direct patient billing will be done by the contractor. The contractor will not do third party billing on its own for any interpretations done under this contract. C-7 Terms of Agreement and Termination The Government reserves the right to accept or reject services, if the level of work is unsatisfactory. 1. The Contract Radiologist shall demonstrate evidence of continuing education activities to acquire new skills, procedures, or qualifications which contribute positively toward the quality of service provided and achievement of contract obligations. 2. When requested, the Contract Radiologist shall participate in Service Unit quality assurance and peer review activities. 3. While at the service unit, the Contract Radiologist shall gain an understanding of the service unit health and safety requirements. 4. The Contract Radiologist shall treat patients with respect and show consideration for their personal privacy, maintenance of dignity and independence, social and cultural needs, and religious values and beliefs. The Contract Radiologist shall maintain a partnership with patients and practice in the context of family and community. The services to be performed by the Contract Radiologist shall be performed in accordance with Indian Health Service policies and procedures and the regulations of the medical staff-by-laws of the Pine Ridge IHS Hospital. The Contract Radiologist shall comply with all IHS facility infection control and safety procedures, practices, and standards. The Contract Radiologist shall meet all applicable Joint Commission on Accreditation of Healthcare Organizations (JCAHO) and Centers for Medicare/Medicaid Services (CMS) standards during the performance of this contract. The Contract Radiologists shall respect and maintain the basic rights of patients to include but not be limited to personal dignity. Applicable Standards and Contractor Requirements 1. Joint Commission on Accreditation of Healthcare Organizations (JCAHO) Website: http://www.jcaho.org 2. Centers for Medicare and Medicaid Services (CMS) Website: http://www.cms.hhs.gov/ 3. Health Insurance Portability and Accountability Act (HIPAA) Website: http://www.hhs.gov/ocr/hipaa/ 4. Privacy Act of 1974 (45 CFR 5b) Website: www.access.qpo.gov/nara/cfr/waisidx 02/45cfr5b 02.html 5. Indian Heath Service Information Technology and records security / safeguard policies.Website: http://home.ihs.gov/ITSC-CIO/security/index.asp 6. The standards of medical practice and duties of the Contract Radiologist shall be determined pursuant to the bylaws of the Pine Ridge IHS Hospital, the regulations of the hospital, applicable provisions of law, other rules and regulations of any and all governmental authorities relating to licensure and regulation of physicians and hospitals, and the standards and recommendations of the Joint Commission on Accreditation of Healthcare Organizations. As appropriate, the Contract Radiologist shall participate in a quality improvement program consistent with current Joint Commission on Accreditation of Healthcare Organizations (JCAHO) requirements for ongoing monitoring and evaluation of the quality and appropriateness of care. 7. In accordance with the requirements of Federal Acquisition Regulation (FAR) 52.237-7, the Contract Radiologist shall provide evidence of insurability in the amount specified by the Contracting Officer prior to providing services at the Pine Ridge IHS Hospital. Upon request of the Contracting Officer, the Contractor shall furnish evidence of the insurability of the Radiologists performing services under this contract. The Contractor shall notify the Contracting Officer if it, or any of the Radiologists performing under this contract, change insurance providers during the performance period of this contract. The notification shall provide evidence that the Contractor and/or health-care providers will meet all the requirements of this clause including those concerning liability insurance and endorsements. The Contractor shall insert the substance of this clause in all subcontracts for Radiologist services under this contract. The Contractor shall be responsible for compliance by any subcontractor with the provisions set forth in this clause. 8. The Contractor shall comply with AAIHS Circular No. 95-01 (Dated 5/25/1995) on Medical Staff Credentialing. The circular establishes the elements of credentials review for current medical staff members and contractors working in area hospitals and health centers. Contractors shall provide sufficient verifiable credentials to warrant the granting of clinical privileges by the Pine Ridge IHS Hospital. The Contractors seeking clinical privileges shall request in writing the specific clinical privileges desired on the privileging document for approval by the Service Unit Governing Body. The Contract Radiologist shall not perform medical services until professional staff membership and clinical privileges have been granted in writing by the Pine Ridge Indian Health Service Unit Governing Body. As a prerequisite to performance under the resultant contract, Contract Radiologist performing the services must be privileged in accordance with the Aberdeen Area Indian Health Service credentialing policy. Therefore, compliance with the Indian Health Service privileging requirements is essential in the performance of the contract. Any failure to comply with IHS privileging requirements shall be considered to be nonperformance of the contract. The Governing body will not grant clinical privileges until it is determined that credentials information has been verified. Exceptions to the Indian Health Service credentialing review and clinical privileges process will not be considered. Any Contract Radiologist who fails to maintain medical staff appointment and clinical privileges will not be permitted to perform services under the contract and shall be promptly replaced by the Contractor. 9. The Contract Radiologist shall comply with the requirements of the Indian Child Protection and Family Violence Prevention Act (Public Law 101-630) and Section 231 of the Crime Control Act (Public Law 101-647). The service unit shall assist the contract providers in processing the necessary paperwork for conducting background Investigations on those providers who will have contact with Indian children in Indian Health Service facilities. Included in this requirement is a waiver provision that will permit certain contract providers to begin work prior to the completion of the full background investigation. 10. Upon the completion of the Indian Health Service Health Insurance Portability and Accountability Act (HIPAA) compliance plan, Contract Radiologists shall comply with the HIPAA compliance plan mandates particularly the requirements that relate to the protection of patient information. Each contract provider shall receive an orientation on specific responsibilities. 11. The Contract Radiologist shall have a Unique Physician Identification Number (UPIN) for billing purposes under Medicare Part B. Under Section 1861(r) of the Social Security Act of 1985, the Centers for Medicare and Medicaid Services (CMS) is required to establish a unique identifier for each provider who provides services for which payment is made under Medicare Part B billing. One UPIN is assigned to a provider regardless of the number of practice settings and the UPIN is assigned throughout the provider's Medicare affiliation in any state. The Contract Radiologist shall complete an "Authorization to Furnish Information and Assignment of Benefits" document to assign third party benefits to the Pine Ridge IHS Hospital. All third party payments resulting from the provision of Radiologist consultation services shall revert to the service unit. Contract Radiologist Qualifications Contract Radiologist providing services to patients of the Pine Ridge IHS Hospital must hold a current, unrestricted state medical license from any of the 50 United States, the District of Columbia, or the Commonwealth of Puerto Rico The contract Radiologist shall meet the same privileging requirements as permanent IHS providers before being allowed to provide medical services at the Pine Ridge IHS facility. The Contract Radiologist shall have a minimum of three years of meaningful patient contact and responsibility. Current Basic Life Support (BLS) and Advanced Cardiac Life Support (ACLS) certification is required for all contracted providers. The Contract Radiologist shall speak, understand, read, and write English fluently and communicate with sufficient clarity to be understood by Pine Ridge Indian Health Service Hospital personnel and patients. The Contract Radiologist shall possess sufficient initiative, interpersonal relationship skills and social sensitivity such that he/she can relate constructively to patients from the Native American community. The Contract Radiologist shall not be considered an IHS employee for any purpose. Completion of an approved medical residency-training program in radiology If applicable, a copy of the Education Commission of Foreign Medical Graduate certificate (ECFMG) of Fifth Pathway certificate. Verification from the contractor that the health status of the radiologist is sufficient for the performance of radiology services under the contract. Evidence of a recent physical examination shall be acceptable. Relevant experiences and training in radiology as evidence by three (3) letters of reference from individuals who can attest to the radiologist judgment, competence, and character, one letter must be from the chief of staff or department chairperson from a hospital where the applicant has provided radiology services. Provide information on previously successful or currently pending challenges licensure or registration (state or district, DEA) or the voluntary relinquishment of such licensure or registration; voluntary or involuntary termination of medical staff membership or voluntary or involuntary limitation reduction, or loss of clinical privileges at another hospital; and current involvement with professional liability actions All required certifications/ licensures in this resultant contract must remain current during the life of this contract The contract radiologist must not have any work or health restrictions which interfere with the performance of ultra sound services The contract radiologist shall maintain standards of personal hygiene & grooming compatible with the expectations of the Hospital clinic staff and the Indian community Contract Deliverables and Delivery Schedule The Contract Radiologist shall complete a Patient Care Component (PCC) document for each patient seen during the clinic day. The PCC shall be completed prior to the Contract Radiologist's departure from the service unit. The Contract Radiologist shall submit a workload report to the project officer within ten working days after the site visit. The report may be submitted via e-mail. The report may accompany the invoice and shall include:  A description of contract activities accomplished during the reporting period including the number of patients seen.  Any problems that have arisen or remain unresolved since the last report. The Contractor shall discuss the means to be taken to resolve pending problems.  Any recommendations and implementation plans resulting from any task.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/IHS/IHS-ABE/SS-10-0001LN/listing.html)
- Place of Performance
- Address: 1201 E. Hwy 18, Pine Ridge, South Dakota, 57770, United States
- Zip Code: 57770
- Record
- SN02193227-W 20100702/100630235429-b4fff93408ab320900f9301885e62109 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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