SOLICITATION NOTICE
70 -- Laurel Bride Server Run Licenses Firm Fixed Price
- Notice Date
- 6/17/2010
- Notice Type
- Justification and Approval (J&A)
- NAICS
- 541519
— Other Computer Related Services
- Contracting Office
- Department of Veterans Affairs;Center for Acquisition Innovation-Austin;1701 Directors Blvd;Suite 600;Austin TX 78744
- ZIP Code
- 78744
- Solicitation Number
- VA798A10RQ0235
- Archive Date
- 7/8/2010
- Point of Contact
- Mark Shumake
- Small Business Set-Aside
- N/A
- Award Number
- NNG07DA43B VA798A-10-F-0385
- Award Date
- 6/8/2010
- Description
- Application for Brand Name Justification 1. Requesting Agency: Department of Veterans Affairs 1335 East-West Highway Suite 1100 Silver Spring, MD 20910 Contracting activity:Center for Acquisition Innovation-Austin 1701 Directors Blvd., Suite 600 Austin, TX 78744 2. Nature and/or description of the action: The Department of Veterans Affairs (VA) Office of Enterprise Development has a requirement for the purchase of six new Laurel Bridge DCF Local Server Licenses in support of VistA Imaging BHIE. 3. A description of the supplies or services required to meet the agency's needs (including the estimated value): The Department of Veterans Affairs (VA) Office of Enterprise Development has a requirement for the purchase of six new licenses in support of VistA Imaging BHIE. These new licenses are for the CVIX server nodes. The estimated value of this purchase is $7,465.00 4. An identification of the statutory authority permitting other than full and open competition. FAR Part 6.302-1 "Only one responsible source and no other supplies or services will satisfy agency requirements" 5. A demonstration that the proposed contractor's unique qualifications or the nature of the acquisition requires use of the authority cited. The purchase will be used for high availability deployments of mission critical CVIX Enterprise Gateways for sharing medical artifacts between VA and DoD. Software required by CVIX application: DCF LOCAL SERVER LICENSE with 1 year maintenance. Software and application are designed to work in unison and only the specified software can provide the functionality necessary to ensure appliances operate correctly and efficiently without substantial cost of reconfiguration. 6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies. This requirement will be solicited on either NASA SEWP or in accordance with VA policy, allowing many resellers to compete for this requirement. 7. A determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable. The SEWP contracts are FAR Part 12 Commercial Contracts, and additional price analysis was done in accordance with the following: The price design for SEWP is a proposed discount off the offerer's commercial list price. Price analysis was conducted in accordance with FAR 15.305(a)(1), to ensure that a "fair and reasonable" price is paid by the Government. Reasonableness of proposed prices was established in accordance with 15.403-1(c)(1)(i)(B) which provides that a price is based on adequate price competition if two or more responsible offerers, competing independently submit priced offers that satisfy the Government's expressed requirement and there is not any finding that the price of an otherwise successful offer is unreasonable. To verify price reasonableness, offerers were instructed to submit their published price catalog or published schedule of list prices in a form regularly maintained by the manufacturer or offerers, such as a catalog, price list, schedule, or other verifiable and established record. Additionally, each contractor proposed a discount off of product categories (such as input-output device) of IT equipment. These discounts remain for the life of the contract. Therefore, when new technology is added or list prices change due to market fluctuations, the SEWP price remains fair and reasonable. There are several other price reasonability checkpoints in SEWP: oA SEWP Prime Contract Holder cannot offer prices higher on their SEWP contract than is offered on their GSA contract. This is exclusive of the surcharge. Since the SEWP fee is 0.5% compared to GSA's 0.75% fee, SEWP prices must be lower than GSA for that Contract Holder. oWhen items are added or prices updated on a SEWP contract, prices are automatically compared to other SEWP contracts and must be within a reasonable price of all other contracts. Further comparisons with GSA, commercial and other contracts may be done to verify any questionable pricing. oAll SEWP Delivery Orders are subject to Fair Opportunity. This internal competition provides an incentive for Contract Holders to provide the best possible price in order to be selected for award. 8. A description of the market research conducted (see Part 10) and the results or a statement of the reason market research was not conducted. This item is widely available on SEWP and GSA schedule. By searching on the part number in the established catalog or price lists available at the websites of http://www.sewp.nasa.gov and http://www.gsaadvantage.gov it can be shown that many vendors are able to compete for this requirement. 9. Any other facts supporting the use of other than full and open competition, such as: N/A 10. A listing of the sources, if any, that expressed, in writing, an interest in the acquisition. N/A 11. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required. As VA continues to modernize the server environment to run more efficiently and effectively, other software solutions may prove to be cost efficient in the long run. However, this does not provide relief from the competition limitations. It would at best, place VA into a subsequent brand name situation with, at best, a different software manufacturer. This undesirable situation still would cost less than the cost of development, maintenance, upgrade, configuration, testing and modernization of internal software to maintain the server environment.
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