SOLICITATION NOTICE
X -- Yellow Ribbon Program (Reintegration Activity 1)
- Notice Date
- 6/17/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- USPFO for Arizona, 5645 East McDowell Road, Phoenix, AZ 85008-3442
- ZIP Code
- 85008-3442
- Solicitation Number
- W912L2-10-T-0011
- Response Due
- 6/28/2010
- Archive Date
- 8/27/2010
- Point of Contact
- Thomas Schoening, 602-267-2804
- E-Mail Address
-
USPFO for Arizona
(thomas.schoening@az.ngb.army.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation W912L2-10-T-0011 is being issued as a Request for Quotation. This solicitation incorporates provisions and clauses for commercial items in effect through Federal Acquisition Circular 2005-41. The associated NAICS codes is 721110. COMMERCIAL ITEM DESCRIPTION: The Arizona Army National Guard is in need of a conference center that can provide indoor meeting rooms for 520 people in support of the Yellow Ribbon and Reintegration Program in the Phoenix metropolitan area. Provide pricing in this format provided. This figure is an estimate of 50 children 0-5years of age, 70 youth 6-17 years of age and 400 adult attendees. Registration: Needed at 7:00 am until 9:00am are 6 six-foot clothed tables with two chairs at each table that will easily accommodate the registering of all 520 attendees in a timely manner. This area will need to have appropriate signage so that attendees will be able to easily locate the Yellow Ribbons registration tables. Cost will be inclusive of ALL Taxes and Service Charges. Table cost: ____________ Conference Room 1: "On Saturday, July 31st, 2010 from 7:00 am 4:00 pm, the conference center will provide one on-site conference room to accommodate 380 adults seated in a crescent round-type setting allowing all attendees to see and hear the presentations clearly, take notes, and enjoy breakfast and lunch at their seats. These tables will need to be clothed. The attendees will be returning to this room throughout the day, therefore this room must remain set in this way from 7:00am to 4:00pm. Also needed for this room is a podium on a raised stage in the front of the room, audio/visual (projector, one large screen or multiple smaller screens and an integrated speaker system) that is adequate for size of room. A wireless microphone will also be provided by the conference center. The sound needs to be heard clearly throughout the whole room. The attendees should be able to see the projected images well from wherever they are seated. All audio and visual components must be adaptable to standard laptop outputs. Note pads and pens should be provided at each seat in this room. Cost will be inclusive of ALL Taxes and Service Charges. Room cost: _____________. Childcare Rooms: On Saturday, July 31st, 2010 from 7:00 am 4:00 pm, 4 conference rooms with 4 tables and 4 chairs at each table. In each of these 4 rooms the conference center will provide audio and visual (projector, screens and an integrated speaker system) that is adequate for size of room. All audio and visual components must be adaptable to standard laptop outputs. Two total registration tables located just outside of these rooms is required. One of these childcare rooms must have high-speed internet connection. These 4 rooms must be located together, near a bathroom and in a secure location; these rooms will be used for child care and youth activities. Cost will be inclusive of ALL Taxes and Service Charges. Room cost per room: ______________ Total cost: ______________ Breakouts Rooms: On Saturday, July 31st, 2010 from 7:00 am 4:00 pm, 8 breakout rooms set in classroom style or pods to accommodate approximately 40 adult attendees in each room. These 8 breakout rooms must be in the same general area as the conference room 1 to allow for easy transition to and from each breakout. The conference center will provide audio visual (projector, screens and an integrated speaker system) that is adequate for size of room, a table in the front of the room, and flip chart easel with pad and markers or a dry erase board in each room. All audio and visual components must be adaptable to standard laptop outputs. Note pads and pens should be provided at each seat in the room. Cost will be inclusive of ALL Taxes and Service Charges. Room cost per room: ______________ Total cost: _____________ Vendor Support Room: On Saturday, July 31st, 2010 from 7:00 am 4:00 pm the conference center will provide 28 clothed tables (preferably 6-foot rectangles) with two chairs per table in a room no smaller than 2,500 sq. ft. This room must be indoors and within the general vicinity of the conference room 1 and the breakout rooms. This room will need to have outlets to electricity every twenty feet along at least two walls. Cost will be inclusive of ALL Taxes and Service Charges Table cost: ___________ Meals and Refreshments: Sufficient number of buffet lines must be provided to allow all attendees to access the breakfast and lunch in a timely manner. Adult BreakfastOn Saturday, July 31st, 2010 from 7:00 am 9:00am the conference center will provide a continuous and refreshed continental-style breakfast (such items as muffins, fruit, pastries, juices and coffee etc&) for the 400 adult attendees to enjoy after they register. Child and Youth Breakfast The 120 children (0-5) and youth (6-17) will be delivered a small assortment of this same continental breakfast in the designated child care rooms at 7:00 am and cleared promptly at 9:00am. Adult Lunch At 11:30am and again at 12:30pm a two-entre hot lunch buffet with a variety of sides, salad, soup, bread and two choices of dessert for a total of 400 total adult attendees will be provided. Child Lunch 50 box lunches will be delivered to the childrens (0-5 years of age) rooms at 11:00am. Venue must consider the various ages of the children and their abilities when preparing the boxed lunches. For example peanut butter and jelly, chicken tenders, french fries, macaroni and cheese, and a brownie or cookie. The children will be provided juice, water and milk. The boxed lunch needs to provide a second dessert to enjoy in the afternoon session, such as a bag of animal crackers, pudding snack or a cookie. Youth Lunch At 11:00am a hot lunch buffet for the youth (ages 6-17) will be provided a choice of two-entres, a variety of sides, salad, bread and two choices of dessert for 70 youth will be provided. This buffet must include a menu that will cater to this age group, such as chicken tenders, french fries, macaroni and cheese, pizza, prepared fruits, salads and two desert options. Beverages Throughout the day the conference center will provide beverages (soda, iced tea, coffee, water etc&) accessible for 400 adult attendees to enjoy as they walk to each of their breakout sessions. The 120 children and youth will be provided milk, water and juice as needed throughout the day. This will eliminate the need for pitchers of water and glasses needing to be refreshed after each breakout. Vendors must bid these beverages keeping in mind we cannot forecast actual consumption. Vendors should bid at an amount they are comfortable with no matter the consumption. Contractors must attempt to bid this line item keeping in mind the Government Per Diem rate (per meal) in your area. Invoices shall reflect a breakdown for the per meal charges. Cost will be inclusive of ALL Taxes and Service Charges Meal cost per adult: _____________ Meal cost per child (0-5): _____________ Meal Cost per youth (6-17): _____________ All-day beverages: _____________ Total meal and beverage cost: ______________ Proposal shall include a detailed description, map or layout of the facilitys conference rooms including dimensions and illustrate how they conform to the statement of work. TOTAL COST FOR EVENT $____________________ Questions will close at 1:00pm on June 23rd, 2010. You must provide enough information with your quote to be able to evaluate your company's ability to satisfy the requirements stated above. Failure to provide adequate information regarding your capabilities may result in rejection of your quote. CONTRACTORS MUST COMPLY WITH DFARS 252.204-7004, REQUIRED CENTRAL CONTRACTOR REGISTRATION (MAR 2000). CONTRACTOR CAN ACCESS THIS CLAUSE BY INTERNET URL: http://farsite.hill.af.mil/ TO REGISTER, GO TO URL: http://www.ccr.gov/. Upon request, the Contracting Officer will make the full text available of the following provisions and clauses that apply: 52.252-1 Solicitation Provisions Incorporated by Reference. This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text and will be incorporated into the resulting contract. FAR 52.204-4, Printed or Copied-Double Sided on Recycled Paper; FAR 52.204-7, Central Contractor Registration; FAR 52.219-8, Utilization of Small Business Concerns; FAR 52.219-14, Limitations of Subcontracting; FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies; FAR 52.212-1, Instructions to Offerors,. FAR 52.212-3 (Alt 1), Offerers Representations and Certifications, Commercial Items (offerors shall include a completed copy as part of their quote). A copy of the Offerors Representations and Certifications may be obtained from the plans section of (www.nationalguardcontracting.org). FAR 52.212-4, Contract Terms and Conditions is incorporated by reference and applies to this acquisition with the following addendum: DFARS 252.204-7004 ALT A, Required Central Contract Registration, Commercial Items. (XII) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (DEVIATION) (Full text available at (http://farsite.hill.af.mil); Additional FAR clauses cited within the above clauses, which are applicable, will be incorporated into the solicitation and the resulting contract. The following clauses are incorporated by reference: 52.203-3, Gratuities, 52.203-6 (Alt I), Restrictions on Subcontractor Sales to the Government; 52.219.1 (Alt II), Small Business Program Representation; 52.222-21, Prohibition of Segregated Facilities (Feb 1999); 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and other Eligible Veterans; 52.222-26, Equal Opportunity; 52.222-36, Affirmative Action for Workers with Disabilities; 52.233-3 Protest After Award; 52.222-37, Employment Reports On Special Disabled Veterans; 52.222-3, Convict Labor; 52.225-13, Restrictions on Certain Foreign Purchases; 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration (31 U.S.C. 3332); 52.252-2, Clauses Incorporated by Reference, This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: (http://farsite.hill.af.mil); 52.252-6, Authorized Deviations in Clauses; 252.225-7001, Buy American Act Balance of Payment; 252.225-7000, Buy American Act Balance of Payment; 252.225-7036, Buy American Act-NAFTA; 252.232-7003, Requests for Equitable Adjustments; 252.212-7000, Offer representations and Certifications-Commercial Items (Posted at website); 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (DEVIATION) (full text available at http://farsite.hill.af.mil); 252.225-7012, Preference for Certain Domestic Commodities; 252.243-7002, Request for Equitable Adjustment; 252.247-7022, Representation of extent of transportation by sea; 252.247-7023, Transportation of Supplies by Sea; 252.247-7024, Notification of Transportation of Supplies by Sea. Award can only be made to contractors registered in Central Contractor Registration (http://www.ccr.gov). POC is Nathan Lieber, 602-267-2849, or nathan.lieber@us.army.mil. Quotes may be emailed. FAX quotes will be accepted AT 602-267-2429. Quotes can also be mailed to AZAA-PFP, USPFO FOR ARIZONA, 5645 E. MCDOWELL RD, PHOENIX, AZ 85008.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA02/W912L2-10-T-0011/listing.html)
- Place of Performance
- Address: USPFO for Arizona 5645 East McDowell Road, Phoenix AZ
- Zip Code: 85008-3442
- Zip Code: 85008-3442
- Record
- SN02180404-W 20100619/100617235305-41406d2e91075d331ec8d11df823daab (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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